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CHAPTER VII
CONSTITUTIONS & BY-LAWS
A. CONSTITUTIONS
1. Standard Form Single and Sub District Constitution and By-Laws.
The board of directors shall and hereby does adopt the Standard Form Constitution and
By-Laws, attached hereto as Exhibit A, as a recommended form for single and sub-
districts.
The board of directors shall adopt certain mandatory provisions to the Standard Form
District Constitution and By-Laws that shall not be amended.
2. Standard Form Club Constitution and By-Laws
The board of directors shall and hereby does adopt the Standard Form Club Constitution
and By-Laws set forth in Exhibit B attached hereto as the recommended form for all
Lions clubs and decrees that the same, as amended from time to time by the board, shall
be and hereby is deemed to be the duly adopted constitution and by-laws of each and
every Lions club which shall fail to adopt a constitution and by-laws of its own.
3. Standard Form Multiple District Constitution and By-Laws
The board of directors shall and hereby does adopt the Standard Form Multiple District
Constitution and By-Laws set forth in Exhibit C attached hereto as the recommended
form for all multiple districts.
4. Supremacy of Standard Forms
The board of directors shall and hereby does declare as policy that with respect to any
matter of district (single, sub or multiple) operation which is not covered by the
constitution and by-laws of the respective district (single, sub or multiple) and is covered
by the Standard Form (single or multiple district) constitution and by-laws, that the
provisions of the latter shall govern and control.
The board of directors shall and hereby does declare as policy that with respect to any
matter of club operations which is consistent with the International Constitution and By-
Laws and is not covered by the constitution and by-laws of the respective club and is
covered by the Standard Form Lions Club Constitution and By-Laws that the provisions
of the latter shall govern and control.
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5. Lions International Stamp Club
Constitution, as approved November 25, 1974, attached as Exhibit D.
6. Lions International Trading Pin Club
Constitution attached as Exhibit E.
7. Lions International Numismatists Club
Constitution attached as Exhibit F.
8. Lions Clubs International Internet Club
Constitution attached as Exhibit G.
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EXHIBIT A
LA-4
STANDARD DISTRICT CONSTITUTION & BY-LAWS
YELLOW SHADED AREA
Mandatory provisions pursuant to the International Constitution and By-Laws and board
policy.
GREY SHADED AREA
Recent changes.
NONE
Permissive provisions.
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ARTICLE I
Name
This organization shall be known as Lions District No. ____ hereinafter referred to as
“district.”
ARTICLE II
Purposes
The purposes of this district shall be:
(a) To provide an administrative structure with which to advance the Purposes of Lions
Clubs International in this district.
(b) To create and foster a spirit of understanding among the peoples of the world.
(c) To promote the principles of good government and good citizenship.
(d) To take an active interest in the civic, cultural, social and moral welfare of the
community.
(e) To unite the members in the bonds of friendship, good fellowship and mutual
understanding.
(f) To provide a forum for the open discussion of all matters of public interest; provided,
however, that partisan politics and sectarian religion shall not be debated by club
members.
(g) To encourage service-minded people to serve their community without personal financial
reward, and to encourage efficiency and promote high ethical standards in commerce,
industry, professions, public works and private endeavors.
ARTICLE III
Membership
The members of this organization shall be all Lions clubs in this district chartered by Lions
Clubs International.
The boundary lines of this district shall be as follows:
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ARTICLE IV – Emblem, Colors, Slogan and Motto
Section 1. EMBLEM. The emblem of this association and each chartered club shall be of a
design as follows:
Section 2. USE OF NAME AND EMBLEM. Use of the name, goodwill, emblem and other
logos of the association shall be according to the guidelines established from time to time in the
by-laws.
Section 3. COLORS. The colors of this association and of each chartered club shall be purple
and gold.
Section 4. SLOGAN. Its Slogan shall be: Liberty, Intelligence, Our Nation’s Safety.
Section 5. MOTTO. Its Motto shall be: We Serve.
ARTICLE V
Supremacy
The Standard Form District Constitution and By-Laws shall govern the district unless otherwise
amended so as not to conflict with the Multiple District and International Constitution & By-
Laws and policies of Lions Clubs International. Whenever there may exist a conflict or a
contradiction between the provisions set out in the district constitution and by-laws and the
multiple district constitution and by-laws then the multiple district constitution and by-laws shall
govern. Whenever there may exist a conflict or a contradiction between the provisions set out in
the district constitution and by-laws and the International Constitution and By-Laws, then the
International Constitution and By-Laws shall govern.
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ARTICLE VI
Officers and District Cabinet
Section 1. OFFICERS. The officers of this district shall be the district governor, the immediate
past district governor, the first and second vice district governors, the region chairpersons (if the
position is utilized during the district governor’s term), the zone chairpersons and a cabinet
secretary-treasurer or a cabinet secretary and a cabinet treasurer. Each such officer shall be a
member in good standing of a Lions club in good standing in the district.
1
Section 2. DISTRICT CABINET. The district shall have a district cabinet composed of the
district governor, the immediate past district governor, the first and second vice district
governors, the region chairpersons (if the position is utilized during the district governor’s term),
the zone chairpersons, a cabinet secretary-treasurer or a cabinet secretary and a cabinet treasurer,
and such other club members as may be included in this section as amended in accordance with
the amendment procedures contained herein. In addition, the global membership team district
coordinator, global leadership team district coordinator, global service team district coordinator
and LCIF district coordinator shall be non-voting members of the district cabinet. Each such
cabinet member shall be a member in good standing of a Lions club in good standing in the
district.
2
Section 3. ELECTION/APPOINTMENT OF DISTRICT CABINET. The district governor
and first and second vice district governors shall be elected at the annual convention of the
district. The district governor shall appoint or the district shall elect by the time he/she takes
office, the cabinet secretary-treasurer or a cabinet secretary and a cabinet treasurer, one region
chairperson for each region (if the position is utilized during the district governor’s term), and
one zone chairperson for each zone, in the district, sergeant at arms and such other club members
as may be included in the district cabinet.
Section 4. REMOVAL. Members of the District Cabinet other than the District Governor
3
, First
Vice District Governor and Second Vice District Governor may be removed from office for
cause
4
by the affirmative vote of two-thirds (2/3) of the entire number of the District Cabinet.
ARTICLE VII
District Convention
Section 1. TIME AND PLACE. An annual convention of the district shall be held in each year
to conclude no less than thirty (30) days prior to the convening of the international convention at
1
The officers listed in this section are the minimum officers required for a district cabinet. Should the district add
additional officers, they may through amendment of this section.
2
The cabinet members listed in this section are the minimum cabinet members required. Should the district add
additional cabinet members, they may through amendment of this section.
3
The district governor may be removed by 2/3 vote of the entire International Board of Directors in accordance with
Article V Section IX of the International Constitution.
4
For cause may be any reason as determined by the district cabinet in accordance with ROBERT’S RULES OF
ORDER NEWLY REVISED.
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a place selected by the delegates of a previous annual convention of the district and at a date and
time fixed by the district governor. A meeting of the registered delegates of the district in
attendance at the annual convention of the multiple district of which this district shall be a part
may constitute the annual convention of the district.
5
Section 2. CLUB DELEGATE FORMULA. Each chartered club in good standing in Lions
Clubs International and its district (single or sub- and multiple) shall be entitled in each annual
convention of its district (single or sub- and multiple) to one (1) delegate and one (1) alternate
for each ten (10) members, who have been enrolled for at least one year and a day in the club or
major fraction thereof, of said club as shown by the records of the international office on the first
day of the month last preceding that month during which the convention is held. The major
fraction referred to in this section shall be five (5) or more members. Each certified delegate
present in person shall be entitled to cast one (1) vote only for each office to be filled by, and one
(1) vote only on each question submitted to, the respective convention. Unless otherwise
specified herein, the affirmative vote of a majority of the delegates voting on any question shall
be the act of the convention. All eligible delegates must be members in good standing of a club
in good standing in this district.
6
Delinquent dues may be paid and good standing acquired up to
fifteen (15) days prior to the close of credential certification, as such closing time shall be
established by the rules of the respective convention.
7
Section 3. QUORUM. The attendance in person of a majority of the delegates registered at a
convention shall constitute a quorum at any session of the convention.
Section 4. SPECIAL CONVENTION. A Special Convention of the clubs of the District may be
called by a two-thirds vote of the District Cabinet at such time and place as they shall determine;
provided that such Special Convention shall conclude no less than 30 days prior to the convening
date of the International Convention and that such Special Convention shall not be convened for
the election of the district governor, first vice district governor or second vice district governor.
Written notice of the Special Convention setting forth the time, place and purpose thereof, shall
be provided to each club in the District by the District Cabinet Secretary, no less than 30 days
prior to the convening date of the Special Convention.
ARTICLE VIII
District Dispute Resolution Procedure
All disputes or claims arising from provisions of the District Constitution and By-Laws or any
policy or procedure adopted from time to time by the district (single or sub-) cabinet, or any
5
There is no restriction to holding the location of the district convention outside the geographic location of the
district unless otherwise restricted by amendment of the district constitution and by-laws.
6
It is not required for a member to be enrolled in a club for a year and a day in order to qualify as an eligible
delegate.
7
The district may amend this provision to allow for a past district governor to vote apart from a club delegate quota.
Pursuant to Article IX Section III of the International By-Laws, “…FURTHER PROVIDED, that each district
(single, sub- and multiple) may, by express provision in its respective constitution and by-laws, grant full delegate
status to each past district governor who is a member of a club in such district independent of the club delegate
quotas hereinabove specified”.
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other internal Lions district (single or sub-) matters that cannot be satisfactorily resolved through
other means, arising between any clubs in the district (single or sub-), or any club(s) and the
district (single or sub-) administration, shall be resolved in accordance with the Dispute
Resolution Procedures established by the International Board of Directors.
ARTICLE IX
Amendments
Section 1. AMENDING PROCEDURE. This constitution may be amended only at a district
convention, by resolution of the Constitution and By-Laws Committee and adopted by the
affirmative vote of two-thirds (2/3) of the votes cast.
Section 2. AUTOMATIC UPDATE. When amendments to the International Constitution and
By-Laws are passed at the International Convention, any amendments that would have an effect
on this District Constitution and By-Laws shall automatically be updated in this district
constitution and by-laws at the close of the convention.
Section 3. NOTICE. No amendment shall be so reported or voted upon unless the same shall
have been published by regular post or electronic means to each club no less than thirty (30) days
prior to the convening date of the annual convention with notice that the same will be voted upon
at said convention.
Section 4. EFFECTIVE DATE. Each amendment shall take effect at the close of the convention
at which adopted unless otherwise specified in the amendment.
BY-LAWS
ARTICLE I
Nominations and Endorsement
Third Vice President and
International Director Nominees
Section 1. ENDORSEMENT PROCEDURE. Subject to the provisions of the International
Constitution and By-Laws, any member of a Lions club in the district seeking endorsements of a
district convention as a candidate for the office of international director or third vice-president
shall:
(a) Deliver (by mail or in person) written notice of intention to seek such endorsement to the
district governor and if this is a sub-district of a multiple district to the multiple district
council secretary treasurer no less than 30 days prior to the convening date of the district
convention at which such question of endorsement is to be voted upon;
(b) Deliver with said notice of intention evidence of fulfillment of the qualifications for such
office set forth in the International Constitution and By-Laws.
Section 2. NOMINATION. Each notice of intention so delivered shall be transmitted forthwith
by the district governor to the Nominating Committee of the respective convention, which shall
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review and perfect the same by obtaining from each prospective candidate any additional
evidence of such intention and qualifications as may be necessary under the International
Constitution and By-Laws, and shall place in nomination at the respective convention the name
of each such prospective candidate who has fulfilled said procedural and constitutional
requirements.
Section 3. SECONDING SPEECH. Each such nominee for endorsement shall be entitled to one
seconding speech of no more than three (3) minutes in duration.
Section 4. VOTE. The vote on the question of endorsement shall be by secret written ballot,
unless there shall be only one nominee seeking the same, in which event a voice vote may be
taken. The nominee receiving a majority of the votes cast shall be declared endorsed (elected) as
the candidate of the convention and district. In the event of a tie vote, or failure of one nominee
to receive the required majority, on any ballot, balloting shall continue until one receives the
required majority of the votes cast.
Section 5. CERTIFICATION OF ENDORSEMENT. Certification of endorsement by the
respective convention shall be made in writing to the international office by the district officials
designated (and if the district is a sub-district in the multiple district to the multiple district
council of governors) in accordance with the requirements set forth, in the International
Constitution and By-Laws.
Section 6. VALIDITY. No district endorsement of any candidacy of any member of a Lions
club in this district shall be valid unless and until the provisions of this Article have been met.
ARTICLE II
District Nominations, Elections and Appointments
Section 1. NOMINATING COMMITTEE. Each district governor shall appoint by written
notification received at least sixty (60) days prior to the sub-district convention, a Nominating
Committee of not less than three (3) and no more than five (5) members, each of whom shall be a
member in good standing of a different Lions club in good standing in the district, and shall not
through the duration of their appointment hold any district cabinet or international office either
by election or appointment.
Section 2. DISTRICT GOVERNOR ELECTION PROCEDURES. Any qualified member of
a club in the district seeking the office of district governor shall file his/her intention to so run in
writing with the Nominating Committee prior to the day of its report to the convention, and
furnish evidence of his/her compliance with the qualifications for said office set out in the
International Constitution and By-Laws. The Nominating Committee shall place in nomination at
the district convention the name(s) of all candidate(s) so qualified.
8
If none are so received
and/or so qualified, then, but then only, nominations for the office may be made from the floor.
A candidate shall be allowed one nominating speech of no more than five (5) minutes duration,
and one seconding speech of no more than three (3) minutes duration.
8
Refer to the district governor nominating committee checklist (See Exhibit “D”).
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Section 3. FIRST AND SECOND VICE DISTRICT GOVERNOR ELECTION
PROCEDURES. Any member of a club in the district seeking the office of first or second vice
district governor shall file his/her intention to so run in writing with the Nominating Committee
at least thirty (30) days prior to the election, and furnish evidence of his/her compliance with the
qualifications for said office set out in the International Constitution and By-Laws. The
Nominating Committee shall place in nomination at the district convention the names of all
candidates so qualified.
9
If none are so received and/or so qualified, then, but then only,
nominations for the office may be made from the floor. Each candidate shall be allowed one
nominating speech of no more than five (5) minutes duration, and one seconding speech of no
more than three (3) minutes duration.
Section 4. BALLOT. The election shall be by secret written ballot, with the candidate or
candidates required to secure a majority of the votes cast by the delegates present and voting in
order to be declared elected; for purpose of such election, a majority is defined as a number more
than one-half of the total valid votes cast excluding blanks and abstentions. If, on the first ballot,
and subsequent ballots, no candidate receives a majority, the candidate or tied candidates
receiving the lowest number of votes shall be eliminated and balloting shall continue until one
candidate receives a majority. In case of a tie on any ballot, balloting shall continue on the tied
candidates until one is elected.
10
Section 5. DISTRICT GOVERNOR VACANCY. In the event of a vacancy in the office of
district governor, the same shall be filled in accordance with the provisions of the International
Constitution and By-Laws. The immediate past district governor, first and second vice district
governors, the region chairpersons, zone chairpersons, the cabinet secretary and cabinet treasurer
(or cabinet secretary/treasurer) and past district governors, past international directors and past
international presidents in the district shall convene at a date, time and place called and
determined by the immediate past district governor to select a replacement for recommendation
to the International Board of Directors.
11
[Above change is contingent upon the adoption of the amendment to Article IX, Section 6(e) of
the International By-Laws by vote of the delegates at the 2020 International Convention]
It shall be the duty of the immediate past district governor, if he/she is not available, the most
recent past district governor who is available, to send out invitations fifteen (15) days in advance
of the meeting to attend said meeting
[Above change is contingent upon the adoption of the amendment to Article IX, Section 6(e) of
the International By-Laws by vote of the delegates at the 2020 International Convention]
In order for a Lion to be eligible and qualified to be selected to fill a vacancy in the office of
district governor, he/she must:
9
Refer to first and second vice district governor candidate nominating checklist (See Exhibits “E” and “F”).
10
Recommended ballot form for district governor, first vice district governor and second vice district governor is
included herein as Exhibit “G”.
11
See Exhibit “B”.
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(a) Be an Active Member in good standing of a chartered Lions club in good standing in
his/her single or sub-district.
(b) Have served or will have served at the time he/she takes office as district governor:
(i) As officer of a Lions club for a full term or major portion thereof; and
(ii) As a member of the district cabinet for two (2) full terms or major portion thereof.
(iii) With none of the above being accomplished concurrently.
It is encouraged that the first vice district governor fulfill his/her full term of office and other
qualified Lions be considered for filling a vacancy in the office of district governor.
Section 6. FIRST AND SECOND VICE DISTRICT GOVERNORS AND OTHER
VACANCIES. Any vacancy in office except that of district governor and first and second vice
district governors shall be filled by appointment from the district governor for the unexpired
term. In event of a vacancy arising in the office of first or second vice district governor, the
district governor shall convene a meeting of the immediate past district governor, first vice
district governor and second vice district governor members of the existing cabinet as provided
for in the International Constitution and By-Laws and all past international officers who are
members in good standing of a chartered Lions club in good standing in the district. It shall be
the duty of the attendees at this meeting to appoint a qualified club member as first or second
vice district governor for the remainder of the term. In filling said vacancy, it shall be the duty of
the district governor, or if not available, the most recent past district governor who is available,
to send out invitations fifteen days (15) in advance of the meeting to attend said meeting and it
shall also be his/her responsibility to preside as chairperson of the meeting. The chairperson shall
convey the results to the international office within seven (7) days together with evidence of
invitations sent and meeting attendance. Each Lion who is entitled to receive an invitation to
attend and is present at said meeting shall be entitled to cast one vote for the Lion of his/her
choice.
In order for a Lion to be eligible and qualified to be selected to fill a vacancy in the office of first
or second vice district governor, he/she must:
(a) Be an Active Member in good standing of a chartered Lions club in good standing in
his/her single or sub-district.
(b) Have served or will have served at the time he/she takes office as first or second vice
district governor:
(i) As officer of a Lions club for a full term or major portion thereof; and
(ii) As a member of the district cabinet for a full term or major portion thereof.
(iii) With none of the above being accomplished concurrently.
Section 7. REGION/ZONE CHAIRPERSON QUALIFICATIONS. Each region and zone
chairperson shall:
(a) Be an active member in good standing in his/her respective region or zone; and
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(b) Have served or will have served at the time of taking office as region or zone chairperson
as president of a Lions club for a full term or major portion thereof, and a member of the
board of directors of a Lions club for no less than two (2) additional years.
12
Section 8. APPOINTMENT/ELECTION OF REGION/ ZONE CHAIRPERSON. The
district governor shall appoint, by the time he/she takes office, one region chairperson for each
region (if the position is utilized during the district governor’s term), and one zone chairperson
for each zone, in the district.
Section 9. REGION/ZONE CHAIRPERSON VACANCY. If any region chairperson or zone
chairperson shall cease to be a member of a club in the region or zone, as the case may be, to
which he/she was appointed, his/her term of office shall thereon cease and the district governor
shall appoint a successor to fill said office. Provided, however, the district governor, in his/her
discretion may determine not to use the position of region chairperson for the remainder of the
term.
ARTICLE III
Duties of District Officers/Cabinet
Section 1. DISTRICT GOVERNOR. Under the general supervision of the International Board
of Directors, he/she shall represent the association in his/her district. In addition, he/she shall be
the chief administrative officer in his/her district and shall have direct supervision over the first
and second vice district governor, region chairpersons, the zone chairpersons, the cabinet
secretary-treasurer and such other cabinet members as may be provided for in this district
constitution and by-laws. His/her specific responsibilities shall be to:
(a) Serve as the Global Action Team district chairperson to administer and promote
membership growth, new club development, leadership development and humanitarian
service to clubs throughout the district.
(1) Ensure the selection of a qualified Lion leader for the positions of GST district
coordinator, GMT district coordinator and GLT district coordinator.
(2) Ensure regular meetings to discuss and advance initiatives established by the District
Global Action Team.
(3) Collaborate with the multiple district’s Global Action Team
(b) Promote the Lions Clubs International Foundation and all service activities of the
association.
(c) Preside, when present, over cabinet, convention and other district meetings. During any
period he/she is unable to so preside, the presiding officer at any such meeting shall be
the first or second vice district governor, but if he/she is not available, the district officer
chosen by the attending members shall preside.
(d) Promote harmony among the chartered Lions clubs.
(e) Exercise such supervision and authority over cabinet officers and district committee
appointees as is provided in this district constitution.
12
A district may change the qualifications to be more or less than what is stated here.
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(f) Ensure that each Lions club in the district be visited by district governor or other district
officer once every year to facilitate successful administration of the club, and that the
visiting officer submit a visitation report to the International Headquarters for each visit.
(g) Submit a current itemized statement of total district receipts and expenditures to his/her
district convention or annual meeting of his/her district at a multiple district convention.
(h) Deliver, in a timely manner, at the conclusion of his/her term in office, the general and/or
financial accounts, funds and records of the district to his/her successor in office.
(i) Report to Lions Clubs International all known violations of the use of the association’s
name and emblem.
(j) Perform such other functions and acts as shall be required of him/her by the International
Board of Directors through the District Governor’s Manual and other directives.
Section 2. FIRST VICE DISTRICT GOVERNOR. The first vice district governor, subject to
the supervision and direction of the district governor, shall be the chief administrative assistant
and representative of the district governor. His/her specific responsibilities shall be, but not
limited, to:
(a) Further the purposes of this association.
(b) Perform such administrative duties assigned by the district governor.
(c) Perform such other functions and acts required by the International Board of
Directors.
(d) Participate in the cabinet meetings, and conduct meetings in the absence of the district
governor, and participate in council meetings as appropriate.
(e) Assist the district governor in the review of the strengths and weaknesses of the clubs
in the district, identifying the existing and potential weak clubs and establishing plans
to strengthen them.
(f) Conduct club visitation as the representative of the district governor when requested
by the district governor.
(g) Work with the District Convention Committee and assist the committee to plan and
conduct the annual district convention and assist the district governor to organize and
promote other events within the district.
(h) At the request of the district governor, supervise other district committees.
(i) Participate in the planning of the next year including the district budget.
(j) Familiarize himself/herself with the duties of the district governor so that, in the event
of a vacancy in the office of the district governor, he/she would be better prepared to
assume the duties and responsibilities of said office as the acting district governor
until the vacancy is filled according to these by-laws and rules of procedure adopted
by the International Board of Directors.
(k) Conduct a district quality assessment and collaborate with the district officers,
specifically members of the district’s Global Action Team, and other committee
chairpersons, during his/her term as first vice district governor to develop a plan for
membership growth, leadership development, operational improvement and the
fulfillment of humanitarian services to be presented and approved by the district
cabinet during his/her term as district governor.
Section 3. SECOND VICE DISTRICT GOVERNOR. The second vice district governor,
subject to the supervision and direction of the district governor, shall be an assistant in the
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administration of the district, and representative of the district governor. His/her specific
responsibilities shall be, but not limited, to:
(a) Further the purposes of this association.
(b) Perform such administrative duties assigned by the district governor.
(c) Perform such other functions and acts required by the International Board of Directors.
(d) Participate in the cabinet meetings, and conduct meetings in the absence of the district
governor and first vice district governor, and participate in council meetings as
appropriate.
(e) Familiarize himself/herself with the health and status of the clubs in the district, review
the monthly financial report and assist the district governor and the first vice district
governor in identifying and strengthening the existing and potential weak clubs.
(f) Conduct club visitation, as the representative of the district governor, when requested by
the district governor.
(g) Assist the district governor and first vice district governor in planning and conducting the
annual district convention.
(h) Work with the District LCIF Coordinator and assist the committee to achieve the goals of
the year through regular distribution of LCIF information and materials to increase
understanding and support of LCIF.
(i) Work with the District Information Technology Committee and assist the committee to
promote the use of the association’s web site and the Internet among the clubs and
members to obtain information, file reports, purchase club supplies, etc.
(j) At the request of the district governor, supervise other district committees.
(k) Assist the district governor, first vice district governor, and the cabinet in planning of the
next year, including the district budget.
(l) Familiarize himself/herself with the duties of the district governor so that, in the event of
a vacancy in the offices of district governor and first vice district governor, he/she would
be better prepared to assume the duties and responsibilities of said offices as the acting
district governor or acting vice district governor until the vacancies are filled according to
these by-laws and rules of procedure adopted by the International Board of Directors.
Section 4. CABINET SECRETARY-TREASURER. He/ she shall act under the supervision of
the district governor. His/her specific responsibilities shall be to:
(a) Further the Purposes of this association;
(b) Perform such duties as are implied by the title of said office, including but not by way of
limitation, the following:
(1) Keep an accurate record of the proceedings of all meetings of the cabinet, and within
five (5) days after each meeting forward copies of the same to all members of the
cabinet, and the office of Lions Clubs International.
(2) Take and keep minutes of the sub-district convention and furnish copies of the same
to Lions Clubs International, the district governor and the secretary of each club in
the sub-district.
(3) Make reports to the cabinet as the district governor or cabinet may require.
(4) Collect and receipt for all dues and taxes levied on members and clubs in the sub-
district, deposit the same in such bank or banks as the district governor shall
determine and disburse the same by order of the district governor.
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(5) Remit and pay over to the multiple district council secretary-treasurer the multiple
district dues and taxes, if any, collected in the sub-district, and secure a proper
receipt.
(6) Keep accurate books and records of account, and minutes of all cabinet and sub-
district meetings, and permit inspection of the same by the district governor, any
cabinet member and any club (or any authorized agent of any of them) at any
reasonable time for any proper purpose. Upon direction of the district governor or the
cabinet, he/she shall furnish any such books and records as requested to any auditor
appointed by the district governor.
(7) Secure bond for the faithful performance of his/her duties in such sum and with such
sureties as may be required by the district governor.
(8) Deliver, in a timely manner, at the conclusion of his/her term in office, the general
and/or financial accounts, funds and records of the district to his/her successor in
office.
(c) Perform such other functions and acts as may be required of each by directives of the
International Board of Directors.
(d) If separate offices of cabinet secretary and cabinet treasurer are adopted, the duties listed
in (b) are to be attributed to each of the offices according to the nature of such duties.
Section 5. GLOBAL SERVICE TEAM (GST) DISTRICT COORDINATOR. The GST
district coordinator is a member of the District Global Action Team. His/her responsibilities
include:
(a) Encourage clubs to implement service projects that are aligned with global LCI
initiatives, including the LCI Service Framework.
(b) Work with clubs to raise the visibility of Lions service impact in local communities.
(c) Collaborate with GMT and GLT district coordinators and the Global Action Team district
chairperson (district governor) to further initiatives focused on leadership development,
membership retention and growth, and expanding humanitarian service.
(d) Work with region, zone, and club service chairpersons to help clubs reach their service
goals, ensure regular reporting in MyLCI, and encourage utilization of LCI tools (such as
the App) to increase engagement in service projects.
(e) Support local community service projects that create a sense of belonging and pride to the
Lions and Leos in the district.
(f) Promote service projects that attract multi-generational participants, including the
integration and leadership development of Leos.
(g) In collaboration with the LCIF district coordinator, maximize LCIF resource utilization
and fundraising and monitor LCIF grants given to the district.
(h) Gather club and district feedback related to service challenges, opportunities, and
successes and share information gathered with multiple district coordinator to
troubleshoot/remove barriers impeding the successful implementation of service
programs.
Section 6. GLOBAL MEMBERSHIP TEAM (GMT) DISTRICT COORDINATOR. The
GMT district coordinator is a member of the District Global Action Team. His/her
responsibilities include:
Effective October 12, 2019
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(a) Collaborate with the GLT and GST district coordinators and the Global Action Team
district chairperson (district governor) to further initiatives focused on leadership
development, membership growth and expanding humanitarian service.
(b) Develop and execute an annual district membership development plan.
(c) Collaborate with region, zone, and club membership chairpersons to identify
communities without a club or where additional clubs can be chartered.
(d) Motivate clubs to invite new members, inspire positive club membership experiences,
and ensure clubs are aware of available membership programs and resources.
(e) Monitor club membership reports. Recognize clubs that are increasing membership and
support clubs that are losing members.
(f) Work with clubs in danger of cancellation by ensuring payments are submitted on time.
(g) Include diverse populations to participate in Global Action Team Initiatives.
(h) Respond promptly to prospective member leads provided by the GMT multiple district
coordinator or LCI, track recruitment and provide status report of the lead.
(i) Complete requirements and submit applications to receive district funding from LCI for
membership development activities.
(j) Confirm new members are provided an effective member orientation at the club level, in
collaboration with the GLT district coordinator and the club officers.
(k) Provide retention strategies to clubs in collaboration with GLT and GST district
coordinators.
Section 7. GLOBAL LEADERSHIP TEAM (GLT) DISTRICT COORDINATOR. The GLT
district coordinator is a member of the District Global Action Team. His/her responsibilities
include:
(a) Collaborate with your GMT and GST district coordinators and Global Action Team
district chairperson (district governor) to further initiatives focused on leadership
development, membership growth and expanding humanitarian service.
(b) Develop and execute an annual district leadership development plan.
(c) Communicate regularly with region/zone chairpersons and club vice presidents to ensure
they are aware of leadership development programs and resources available.
(d) Provide ongoing motivation to region/zone chairpersons and club vice presidents to
achieve leadership development goals.
(e) Promote leadership development opportunities that encourages participation all levels of
the association.
(f) Collaborate with GMT and GST district coordinators to provide retention strategies to
clubs.
(g) Include diverse populations to participate in Global Action Team initiatives.
(h) Identify potential and new leaders to participate in service, membership and leadership
development opportunities.
(i) Organize and facilitate instructor-led and web-based training in coordination with LCI.
(j) Confirm new members are provided an effective member orientation at the club level, in
collaboration with the GMT district coordinator and club officers.
(k) Complete requirements and submit applications to receive district funding from LCI for
leadership development activities.
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Section 8. LCIF DISTRICT COORDINATOR. The LCIF district coordinator is nominated by
the LCIF multiple district coordinator, in consultation with the district governor, and appointed
by the LCIF chairperson, to serve for a three-year term. This position serves as an ambassador
for Lions Clubs International Foundation and reports directly to LCIF multiple district
coordinator while working closely with district leadership. His/her responsibilities include:
(a) Be familiar with LCIF initiatives and educate Lions within the district on the various
grants and projects supported by LCIF. Assist district governors with grant applications
to LCIF, as needed.
(b) Promote foundation initiatives in district publications, during district events and to the
public at large.
(c) Ensure that local LCIF-funded projects receive proper promotion and follow grant-
criteria guidelines.
(d) Encourage all Lions to contribute to LCIF and promote individual and club recognition
programs as incentives to donate to LCIF.
(e) Identify potential major gift donors, local foundations, corporations, and businesses with
the potential to support LCIF and, and when appropriate, be involved in the gift-request
process.
(f) Assist with the submission of LCIF funds, MJF applications, and other donation
information when necessary.
(g) Encourage clubs to select a Lion to serve as the club LCIF coordinator (which may be the
immediate past club president). Host an annual training for club LCIF coordinators.
Communicate with each LCIF club coordinator quarterly.
(h) In collaboration with the district governor and the LCIF multiple district coordinator,
develop and execute a plan with agreed upon goals. Communicate monthly with the LCIF
multiple district coordinator to discuss progress and challenges.
Section 9. REGION CHAIRPERSON (if the position is utilized during the district governor’s
term). The region chairperson subject to the supervision and direction of the district governor,
shall be the chief administrative officer in his/her region. The Region Chairperson is a member
of the District Global Action Team. His/her specific responsibilities should be to:
(a) Further the Purposes of this association.
(b) Supervise the activities of the zone chairpersons in his/her region and such district
committee chairpersons as may be assigned to him/her by the district governor.
(c) In coordination with the District GMT Coordinator, play an active role in organizing new
clubs and in strengthening weak clubs.
(d) Visit a regular meeting of each club in his/her region at least once during his/her term of
office, reporting his/her findings to the district governor and the GMT district
coordinator, the GLT district coordinator and the GST district coordinator, as appropriate.
(e) Visit a regular board of directors meeting of each club in his/her region at least once
during his/her term of office, reporting his/her findings to the district governor and the
GMT district coordinator, the GLT district coordinator and the GST district coordinator
as appropriate.
(f) Endeavor to have every club in his/her region operating under a duly adopted club
constitution and bylaws.
Effective October 12, 2019
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(g) Promote the Club Quality Initiative to the clubs within the region.
(h) In coordination with the District GLT Coordinator, play an active role in supporting
leadership initiatives by informing Lions with the zone about leadership development
opportunities at the zone, district or multiple district.
(i) In coordination with the GST district coordinator, play an active role in promoting global
service initiatives by informing Lions within the zone about service opportunities in the
region, district or multiple district.
(j) Promote representation at international and district (sub- and multiple) conventions by at
least the full quota of delegates to which clubs in his/her region are entitled.
(k) Carry out such official visitations to club meetings and charter nights as shall be assigned
to him/her by the district governor.
(l) Perform such additional assignments as shall be given to him/her from time to time by
the district governor.
In addition, the region chairperson shall perform such other functions and acts as may be
required by the International Board of Directors through a region chairperson‘s manual and other
directives.
Section 10. ZONE CHAIRPERSON. The zone chairperson, subject to the supervision and
direction of the district governor and/or region chairperson, shall be the chief administrative
officer in his/her zone. The Zone Chairperson is a member of the District Global Action Team.
His/her specific responsibilities shall be to:
(a) Further the Purposes of this association.
(b) Serve as chairperson of the District Governor’s Advisory Committee in his/her zone and
as such chairperson to call regular meetings of said committee.
(c) Endeavor to include the GMT district coordinator, the GLT district coordinator and the
GST district coordinator as special guests to a District Governor’s Advisory Committee
meeting to discuss needs related to membership, leadership development and service and
how these teams may assist the clubs within the zone.
(d) Make a report of each District Governor’s Advisory Committee meeting and send copies
within five (5) days thereafter to Lions Clubs International and to the district governor.
Copies should also be sent to the GMT district coordinator, the GLT district coordinator,
the GST district coordinator and region chairperson when appropriate.
(e) Promote the Club Quality Initiative to the clubs within the zone.
(f) In coordination with the GMT district Coordinator, play an active role in organizing new
clubs and keep informed of the activities and well-being of all clubs in his/her zone.
(g) In coordination with the GLT district coordinator, play an active role in supporting
leadership initiatives by informing Lions within the zone about leadership development
opportunities at the zone, district or multiple district.
(h) In coordination with the GST district coordinator, play an active role in promoting global
service initiatives by informing Lions within the zone about service opportunities in the
zone, district or multiple district.
(i) Represent each club in his/her zone in any problems with district, multiple district council
chairperson or Lions Clubs International.
(j) Supervise the progress of district, multiple district, and Lions Clubs International projects
in his/her zone.
Effective October 12, 2019
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(k) Endeavor to have every club within his/her zone operating under a duly adopted club
constitution and by-laws.
(l) Promote representation at international and district (sub- and multiple) conventions by at
least the full quota of delegates to which clubs in his/her zone are entitled.
(m) Visit a regular meeting of each club in his/her zone once or more during his/her term of
office, reporting his/her findings to the region chairperson – particularly with respect to
weaknesses he/she may have discovered (copy to district governor).
(n) Perform such other functions and acts as may be required of him/her by directives of the
International Board of Directors.
Section 11. DISTRICT GOVERNOR’S CABINET. The district governor’s cabinet shall:
(a) Assist the district governor in the performance of his/her duties and in the formulation of
administrative plans and policies affecting the welfare of Lionism within the sub-district.
(b) Receive, from the region chairpersons or other assigned district cabinet members, reports
and recommendations which concern the clubs and zones.
(c) Supervise the collection of all dues and taxes by the cabinet treasurer, designate a
depository(s) for said funds and authorize the payment of all legitimate expenses
pertaining to the administration of the affairs of the district.
(d) Secure, set the amount of and approve the surety company issuing, the surety bond for
the cabinet secretary-treasurer.
(e) Secure, semi-annually or more frequently, sub-district financial reports from the cabinet
secretary and cabinet treasurer (or secretary-treasurer).
(f) Provide for an audit of the books and accounts of the cabinet secretary, cabinet treasurer,
or cabinet secretary-treasurer and with the district governor’s approval, set up definite
schedule of dates, times and places of cabinet meetings to be held during the fiscal year.
Section 12. SERGEANT-AT-ARMS. The Sergeant-at- Arms shall maintain order and decorum
at the respective conventions and meetings and perform such other duties as are incident to
his/her office under ROBERT’S RULES OF ORDER, NEWLY REVISED.
ARTICLE IV
District Committees
Section 1. DISTRICT GOVERNOR’S ADVISORY COMMITTEE. In each zone, the zone
chairperson and the presidents, first vice presidents and secretaries of the clubs in the zone shall
compose a District Governor’s Advisory Committee, with the zone chairperson as chairperson.
At a date, time and place called by the zone chairperson, this committee shall hold a first meeting
within ninety (90) days after the adjournment of the preceding international convention; a second
meeting in the month of November; a third meeting in the month of February or March; and a
fourth meeting approximately thirty days prior to the multiple district convention. The club
service chairpersons, club marketing communications chairpersons, and club membership
chairpersons should attend when information is shared that relate to their position. It shall assist
the zone chairpersons in an advisory capacity, procure recommendations affecting the welfare of
Lionism and the clubs in the zone, and relay the same through the zone chairperson to the district
governor and his/her cabinet.
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Section 2. DISTRICT GLOBAL ACTION TEAM. Chaired by the district governor and
includes the GMT district coordinator, GST district coordinator and GLT district coordinator.
Develops and initiates a coordinated plan to help clubs expand humanitarian service, achieve
membership growth, and develop future leaders. Meets regularly to discuss the progress of the
plan and initiatives that may support the plan. Collaborates with members of the multiple
district’s Global Action Team to learn about initiatives and best practices. Shares activities,
achievements and challenges with members of the multiple district Global Action Team. Attends
the District Governor Advisory Committee meeting and other zone, region, district or multiple
district meetings that feature service, membership or leadership initiatives to share ideas and gain
knowledge that may be applied to club practices.
Section 3. DISTRICT GOVERNOR’S HONORARY COMMITTEE. The district governor
may appoint a District Governor’s Honorary Committee composed of past international officers
who are members in good standing of clubs within the sub-district. This committee shall meet
when and as called upon by the district governor. It shall act under the direction of the district
governor in the promotion of harmony throughout the district. The chairperson of this committee
shall attend meetings of the cabinet when requested by the district governor.
Section 4. DISTRICT CABINET COMMITTEES. The district governor may establish and
appoint such other committees and/or chairpersons as he/she deems necessary and appropriate
for the efficient operations of the district. Such committee chairpersons shall be deemed non-
voting members of the district cabinet.
ARTICLE V
Meetings
Section 1. DISTRICT CABINET MEETINGS.
(a) Regular. A regular meeting of the cabinet shall be held in each quarter of the fiscal year,
with the first of which should be held within thirty (30) days after the adjournment of the
preceding international convention. Ten (10) days written notice of meetings setting forth
a date, time and place determined by the district governor shall be given to each member
by the cabinet secretary.
(b) Special. Special meetings of the cabinet may be called by the district governor at his/her
discretion, and shall be called upon written request made to the district governor or the
cabinet secretary by a majority of the members of the cabinet. No fewer than five (5) nor
more than twenty (20) days written (including letters, electronic mail, facsimile
transmission, or cable) notice of special meetings, setting forth the purposes and a date,
time and place determined by the district governor, shall be given to each member by the
cabinet secretary.
(c) Quorum. The attendance of a majority of the officers of this district shall constitute a
quorum for any cabinet meeting.
(d) Vote. The voting privilege shall extend to all members of the district cabinet.
Section 2. ALTERNATIVE MEETING FORMATS. Regular and/or special meetings of the
district cabinet may be held through the use of alternative meeting formats, such as
teleconference and/or web conference as determined by the district governor.
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Section 3. BUSINESS TRANSACTED BY MAIL. The district cabinet may transact business
by mail (including letters, electronic mail, facsimile transmission, or cable), provided that no
such action shall be effective until approved in writing by two-thirds (2/3) of the entire number
of the members of the district cabinet. Such action may be initiated by the district governor or
any three (3) officers of the district.
Section 4. REGIONS AND ZONES.
(a) Organizational. Regions and zones shall be subject to change by the district governor,
with the approval of the district cabinet and when it is in the best interests of the clubs,
district and the association. The district should be divided into regions of sixteen (16) to
ten (10) Lions clubs. Each region should be divided into zones of between eight (8) and
four (4) Lions Clubs, giving due regard to the geographical locations of the clubs.
(b) Region Meetings. Meetings of representatives of all clubs in a region, with the region
chairperson (if the position is utilized during the district governor’s term) or other district
cabinet member as may be assigned by the district governor presiding, should be held
during the fiscal year at times and places fixed by the region chairperson of the respective
region.
(c) Zone Meetings. Meetings of representatives of all the clubs in a zone, with the zone
chairperson presiding, shall be held during the fiscal year at times and places fixed by the
zone chairperson.
ARTICLE VI
District Convention
Section 1. CONVENTION SITE SELECTION. The district governor shall receive invitations
in writing from places desiring to entertain the succeeding year(s) annual convention. All
invitations shall set forth such information as the district governor shall from time to time require
and shall be delivered to him/her no later than thirty (30) days prior to the convening date of the
convention at which the convention site shall be voted upon by the delegates of said
convention. Procedure to be followed in investigation of bids and in presentation of the same to
conventions, as well as action to be taken by a convention in the event no bids are acceptable to
or so received by the district governor shall be determined by the district governor.
13
Section 2. OFFICIAL CALL. The district governor shall issue an official call by printed or
electronic means to all clubs for the annual district convention not less than sixty (60) days prior
to the date fixed for holding the same, stating the place, day and hour thereof.
Section 3. SITE CHANGE. The district cabinet shall retain, and have, power to change at any
time, for good reason, the convention site previously chosen and neither the district, officers of
the district nor any member of the district cabinet, shall incur any liability thereby to any club or
club member in the district. Notice of this site change shall be furnished in writing to each club
13
There is no restriction to holding the location of the district convention outside the geographic location of the
district unless otherwise restricted by amendment of the district constitution and by-laws.
Effective October 12, 2019
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in the district no less than thirty (30) days prior to the convening date of the annual
convention
14
.
Section 4. OFFICERS. The members of the district cabinet shall be the officers of the annual
district convention.
Section 5. SERGEANT-AT-ARMS. A convention sergeant- at-arms and such assistant
sergeant-at-arms as deemed necessary shall be appointed by the district governor.
Section 6. OFFICIAL REPORT. Within fifteen (15) days after the close of each single and
sub-district convention, the cabinet secretary shall transmit one copy of the complete
proceedings to the international office. Upon written request from any club in the respective
district a copy shall be furnished to said club.
Section 7. CREDENTIALS COMMITTEE. The Credentials Committee of the district
convention shall be composed of the district governor, as chairperson, the cabinet secretary or
the cabinet secretary-treasurer and two other non-officers of the district appointed by the district
governor, each of whom shall be a member in good standing of a different Lions club in good
standing in the district. The non-officers shall not, through the duration of the appointment, hold
any district or international office either by election or appointment. The Credentials Committee
shall have the powers and perform the duties set forth in ROBERT’S RULES OF ORDER,
NEWLY REVISED.
Section 8. ORDER OF CONVENTION BUSINESS. The district governor shall arrange the
order of business for the district convention, and the same shall be the order of the day for all
sessions.
Section 9. DISTRICT CONVENTION COMMITTEES. The district governor shall appoint
the chairperson of, and fill any vacancies occurring in the following district convention
committees: Resolutions, Elections, Constitution and By-Laws, Rules of Procedure and
International Convention. Each region, if any, shall have at least one representative on each such
committee. These committees shall perform such duties as the district governor shall designate.
ARTICLE VII
CONVENTION FUND
Section 1. CONVENTION FUND TAX. In lieu of or in addition to a district convention
registration fee, an annual district convention fund tax of (insert value in national currency
___________) may be levied upon each member of each club in the district and shall be
collected and paid in advance by each club, except newly chartered and reorganized clubs, in two
(2) semiannual payments as follows: (insert value in national currency___________) per club
member on September tenth of each year to cover the semi-annual period July 1 to December 31;
and (insert value in national currency___________) per club member on March tenth of each
14
Under extraordinary circumstances, outside the control of the district cabinet, the district may change the facilities
where the district convention is set to be held.
Effective October 12, 2019
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year to cover the semi-annual period January 1 to June 30, with billings of said tax to be based
upon the roster of each club as of the first days of September and March, respectively. Any club
which is chartered or reorganized in a current fiscal year shall collect and pay said convention
tax for said fiscal year on a pro-rata basis from the first day of the second month following the
date of its organization, as the case may be.
This tax shall be collected from the clubs by, and be remitted to, the cabinet secretary or cabinet-
treasurer (or secretary-treasurer), who shall deposit the monies so collected in a special account
in a bank or other depository chosen by the district governor. The fund so collected shall be used
exclusively for defraying expenses of district conventions and shall be expended only by district
checks drawn and signed by the cabinet treasurer and countersigned by the district governor.
Section 2. REMAINING FUNDS. In any fiscal year, any balance remaining in the convention
fund after payment of all convention administrative expenses in that year shall remain in said
convention fund and become available for future convention expenses and be treated as income
in any fiscal year in which expended or otherwise budgeted for payment of such expenses.
Section 3. FEE COLLECTION. Such fee as the district governor shall set may be collected,
under procedures set by the district governor, from each delegate, alternate, and guest attending
the district convention to defray the actual cost of convention meals and entertainment.
ARTICLE VIII
District Administration Fund
Section 1. DISTRICT REVENUE. To provide revenue for approved district projects and to
defray the administrative expenses of the district, an annual district administrative fund tax of
(set out value in national currency____________) is hereby levied upon each member of each
club in the district and shall be collected and paid in advance by each club in two (2) semi-annual
payments as follows: (value in national currency______________) per club member on
September tenth of each year to cover the semi-annual period July 1 to December 31; and (value
in national currency ____________) per club member on March tenth of each year, to cover the
semi-annual period January 1 to June 30, with billings of the same to be based upon the roster of
each club as of the first days of July and January, respectively. Said tax shall be paid to the
cabinet secretary or cabinet treasurer (or secretary-treasurer) by each club in the district, except
newly chartered and reorganized clubs, which shall collect and pay said tax on a pro-rata basis
from the first day of the second month following the date of their organization or reorganization,
as the case may be. Said tax shall be disbursed only for administrative expenses of the district
and only upon approval by the district governor’s cabinet. Disbursement therefrom shall be by
checks drawn and signed by the cabinet treasurer and countersigned by the district governor.
Section 2. REMAINING FUNDS. In any fiscal year, any balance remaining in the district
administrative fund after payment of all district administrative expenses in that year shall remain
in said district administrative fund and become available for future district administrative
expenses and be treated as income in any fiscal year in which expended or otherwise budgeted
for payment of such expenses.
Effective October 12, 2019
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ARTICLE IX
Miscellaneous
Section 1. DISTRICT GOVERNOR EXPENSES – INTERNATIONAL CONVENTION.
Expenses of the district governor in connection with his/her attending the international
convention shall be considered a district administrative expense. Reimbursement for such
expenses shall be made by the district on the same basis as outlined in the General
Reimbursement Policy of Lions Clubs International.
Section 2. FINANCIAL OBLIGATIONS. The district governor and his/her cabinet shall not
incur obligations in any fiscal year which will effect an unbalanced budget or deficit in said
fiscal year.
Section 3. CABINET SECRETARY-TREASURER BOND. The cabinet secretary-treasurer
and authorized signatories shall be bonded in such amount and with such surety company as
shall be approved by the district governor’s cabinet and the cost of same shall be an
administrative expense.
Section 4. AUDIT OR REVIEW OF BOOKS. The district governor’s cabinet shall provide for
an annual or more frequent audit or review of the books and accounts of the cabinet secretary
and cabinet treasurer (or secretary or treasurer).
Section 5. COMPENSATION. No officer shall receive any compensation for any service
rendered to this district in his/her official capacity with the exception of the cabinet secretary
cabinet treasurer (or secretary treasurer) whose compensation, if any, shall be fixed by the
district cabinet.
Section 6. FISCAL YEAR. The fiscal year of this district shall be from July 1
st
to June 30
th
.
Section 7. RULES OF PROCEDURE. Except as otherwise specifically provided in this
constitution and by-laws, or in the rules of procedure adopted for a meeting, all questions of
order and procedure adopted for a meeting, all questions of order and procedure in any district
meeting or convention, any meeting of the district cabinet, region, zone or member club or of
any group or committee of any one of them shall be determined by ROBERT’S RULES OF
ORDER, NEWLY REVISED.
ARTICLE X
Amendments
Section 1. AMENDING PROCEDURE. These by-laws may be amended only at a district
convention, by resolution reported by the Constitution and By-Laws and adopted by a majority
of the votes cast.
Section 2. AUTOMATIC UPDATE. When amendments to the International Constitution and
By-Laws are passed at the International Convention, any amendments that would have an effect
Effective October 12, 2019
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on this District Constitution and By-Laws shall automatically be updated in this district
constitution and by-laws at the close of the convention.
Section 3. NOTICE. No amendment shall be so reported or voted upon unless the same shall
have been furnished in writing to each club no less than thirty (30) days prior to the convening
date of the annual convention with notice that the same will be voted upon at said convention.
Section 4. EFFECTIVE DATE. Each amendment shall take effect at the close of the convention
at which adopted unless otherwise specified in the amendment.
Effective October 12, 2019
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EXHIBIT A
SAMPLE RULES OF PROCEDURE
These Sample Rules of Procedure are guidelines and may be amended by the district cabinet
and adopted by the delegates of the convention.
15
DISTRICT _____ CONVENTION
Rule 1. The district governor shall arrange the order of business for the district convention.
Except for registration and certification hours, which may not be changed, deviation from the
announced order of business shall be made only by consent of three-fourths (3/4) of the certified
delegates assembled at any session at which a quorum is present. A majority of those certified
delegates present in person at any session shall constitute a quorum.
Rule 2.
Except as otherwise provided in the Lions Clubs International Constitution and By-Laws, the
District ____ Constitution and By-Laws, national custom and practice or these rules, Robert’s
Rules of Order, Newly Revised shall govern all questions of order and procedure.
Rule 3.
(a) The credentials committee shall be composed of the district governor, as chairperson, the
cabinet secretary/treasurer and two other non-officers of the district appointed by the
district governor; provided, however, the district governor may designate any other
committee member as chairperson. The credentials committee’s primary responsibility
shall be to verify club delegate credentials. In carrying out this responsibility, the
credentials committee shall have the powers and shall perform the duties as established
by national custom and practice or as set forth in Robert’s Rules of Order, Newly
Revised.
(b) The registration and certification of delegates shall occur on the day(s) of _______
between the hours of _____ and ______.
(c) The number of certified delegates shall be announced to the convention upon close of
certification and prior to the commencing of voting.
Rule 4.
(a) 60 days prior to the convening of the convention, the district governor, unless otherwise
provided, shall appoint, and designate the chairperson of, a nominations committee
consisting of not less than three (3) and no more than five (5) members. It shall be the
committee’s responsibility to review the qualifications of each nominated candidate
within thirty (30) days prior to the election and rule on the eligibility of the same.
(b) Candidate may withdraw from the contest at any time prior to the issuance of the final
report of the nominations committee.
Rule 5. Replacement of delegates and alternate delegates.
15
These are the minimum requirements. The district may add additional rules so long as they are not in conflict
with mandatory rules.
Effective October 12, 2019
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(a) To replace a delegate and/or alternate delegate already certified, the replacement must
provide a certificate signed by two officers of the club, certifying that the replacement is
eligible as an alternate delegate.
(b) On the day of voting, a duly certified alternate delegate shall be allowed to obtain a ballot
and vote in lieu of a duly certified delegate from the same Lions club by presenting
his/her copy of his/her alternate credential certificate together with the copy of the
certified delegate’s credential certificate to the voting personnel at which time the voting
personnel will make the necessary notation on the credential records marking that a
substitution has been made on the respective club’s delegate entitlement. Alternate
delegates who were not certified cannot replace a certified or uncertified delegate.
Rule 6.
Nominations for the offices of district governor, first and second vice district governor and such
other offices to be filled by the convention shall be limited to nominating/ seconding speeches
not to exceed _____ minute(s) for each nominee.
Rule 7.
(a) Prior to the convention, the district governor shall appoint, and designate the chairperson
of an elections committee consisting of three (3) members. Each duly nominated
candidate shall also be entitled to designate one (1) observer through his/her club. The
observers may oversee election procedures only, but may not participate directly in the
committee’s decision making.
(b) The elections committee shall be responsible for preparation of elections materials, vote
tabulation, and resolving questions concerning the validity of individual ballots. The
committee’s decision shall be final and binding.
(c) The elections committee shall prepare a comprehensive report of the election results
containing the following components: date, time and place of election; specific voting
results by candidate; signature of each committee member and observer. The district
governor, council chairperson and all candidates shall be provided a copy of the
committee’s report.
Rule 8. Voting.
(a) Voting will take place at a predetermined location and time.
(b) To secure a ballot card, the delegate shall present his/her credential certificate to voting
personnel for verification. Once verified, the delegate shall be issued a ballot.
(c) The voter shall indicate his/her vote by placing a mark in the appropriate location by the
name of the candidate of his/her choice. The mark must be placed in the proper location
to constitute a valid vote. Any ballot containing votes for more than the specified number
of offices to be filled in any section shall be declared invalid to that particular section.
(d) A majority vote shall be necessary to elect the district governor, first vice district
governor and second vice district governor. A majority is defined as a number more than
one-half of the total valid votes cast excluding blanks and abstentions. If a majority vote
is not received in the election of district governor, first vice district governor and second
vice district governor, a vacancy shall occur and Article IX, Section 6(d) of the
International By-Laws shall apply.
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(e) A majority vote shall be necessary to elect all other candidates. In the event any one
candidate shall fail to receive the required number of votes to be elected, additional
balloting shall take place as outlined in this section until such time as one candidate
secures a majority vote.
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EXHIBIT B
RULES OF PROCEDURE
SPECIAL MEETING TO RECOMMEND
A LION FOR APPOINTMENT AS DISTRICT GOVERNOR
Rule 1. In the event a vacancy arises in the office of district governor, it shall be the duty of the
immediate past district governor, or if not available, the most recent past district governor who is
available, upon notification from the international office, to convene a meeting of the immediate
past district governor, first and second vice district governors, the region chairpersons, zone
chairpersons and the secretary and treasurer or secretary-treasurer and all past international
presidents, past international directors and past district governors who are members in good
standing of a chartered Lions club in good standing within the district for the purpose of
recommending a Lion for appointment by the International Board of Directors.
Rule 2.Written invitations to this meeting shall be sent as soon as possible so that the meeting is
held within the required fifteen (15) days of receipt of notification. The immediate past district
governor, as the meeting’s chairperson, shall have the authority to select the meeting site, date
and time. However, he/she shall use his/her best efforts to select a centrally located meeting
venue, and schedule the meeting at a convenient date and time within the required fifteen (15)
days.
Rule 3. The chairperson shall maintain a written attendance roster.
Rule 4. Each Lion who is entitled to attend the meeting may make one nomination of his/her
choice from the floor.
Rule 5. Each such nominee shall be entitled to one seconding speech, only, in his/her behalf of
not more than three (3) minutes in duration, and may speak personally for five (5) additional
minutes. When each nominee has had an opportunity to present his/her remarks, the chairperson
shall declare the nominations closed. No additional nominations shall be accepted after the close
of nominations.
Rule 6. Voting.
(a) Voting will occur immediately after the close of nominations.
(b) Voting will be by written ballot.
(c) The member shall indicate his/her vote by writing the name of his/her choice on the
ballot. Any ballot containing votes for more than one nominee shall be declared invalid.
(d) A majority vote shall be necessary to recommend a member for appointment as district
governor. In the event any one candidate shall fail to receive the required number of votes
to be selected, additional balloting shall take place as outlined in this Rule 6 until such
time as one candidate secures a simple majority vote.
Rule 7. At the conclusion of the meeting, but in no event more than seven (7) days after the
conclusion of the meeting, the chairperson will forward a written report of the voting results to
the international office together with evidence of invitations sent and attendance at the meeting.
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Rule 8. The International Board of Directors, pursuant to Article IX, Sections 6(a) and (d) of the
International By-Laws shall consider, but is not bound by, any recommendation resolved at the
special meeting. The International Board of Directors reserves the right to appoint the
recommended or any club member as district governor for the (remainder of the) term.
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EXHIBIT C
RULES OF PROCEDURE
SPECIAL MEETING TO RECOMMEND
A LION FOR APPOINTMENT AS FIRST OR
SECOND VICE DISTRICT GOVERNOR
Rule 1. In the event a vacancy arises in the office of first or second vice district governor, the
district governor shall convene a meeting of the members of the existing cabinet as provided for
in the International Constitution and By-Laws and all past international officers who are
members in good standing of a chartered Lions club in good standing in the district. It shall be
the duty of the attendees at this meeting to appoint a qualified club member as first or second
vice district governor for the remainder of the term.
Rule 2. In filling said vacancy, it shall be the duty of the district governor, or if not available, the
most recently serving past district governor who is available, to send out written invitations to
attend said meeting and it shall also be his/her responsibility to preside as chairperson of the
meeting. The district governor, as the meeting’s chairperson, shall have the authority to select the
meeting site, date and time. However, he/she shall use his/her best efforts to select a centrally
located meeting venue, and schedule the meeting at a convenient date and time.
Rule 3. The district governor shall maintain a written attendance roster.
Rule 4. Each Lion who is entitled to attend the meeting may make one nomination of his/her
choice from the floor.
Rule 5. Each such nominee shall be entitled to one seconding speech, only, in his/her behalf of
not more than three (3) minutes in duration, and may speak personally for five (5) additional
minutes. When each nominee has had an opportunity to present his/her remarks, the chairperson
shall declare the nominations closed. No additional nominations shall be accepted after the close
of nominations.
Rule 6. Voting.
(a) Voting will occur immediately after the close of nominations.
(b) Voting will be by written ballot.
(c) The member shall indicate his/her vote by writing the name of his/her choice on the
ballot. Any ballot containing votes for more than one nominee shall be declared invalid.
(d) A majority vote shall be necessary to recommend a member for appointment as first or
second vice district governor. In the event any one candidate shall fail to receive the
required number of votes to be selected, additional balloting shall take place as outlined
in this Rule 6 until such time as one candidate secures a simple majority vote.
Rule 7. At the conclusion of the meeting, but in no event more than seven (7) days after the
conclusion of the meeting, the chairperson will forward a written report of the voting results to
the international office together with evidence of invitations sent and attendance at the meeting.
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EXHIBIT D
Nominating Committee Checklist
District Governor Candidate
This checklist must be completed for each candidate and submitted to the Elections Committee.
Name of Candidate:
Name of Candidate’s Lions Club:
Date of Nominating Committee Meeting:
Date of Election:
Candidate has submitted sufficient evidence showing that he/she has met the following
Requirements:
Candidate is an active member in good standing of a chartered Lions Club in Good Standing* in
his/her single or sub-district.
Candidate endorsed by his/her Lions Club or a majority of the Lions Clubs in the District.
Candidate is currently serving as the first vice district governor within this district.
In the event the current first vice district governor does not stand for election as district governor,
or if a vacancy in the position of first vice district governor exists at the time of the district
convention, the candidate fulfills the following qualifications:
Club President: Year Served
Club Board of Directors Two (2) Years Served
District Cabinet (check one)
Zone or Region Chairperson Year Served
Cabinet Secretary and/or Treasurer) Year Served
One (1) additional year as a member of district cabinet
Position held: __________________ Year Served
With none of the above being accomplished concurrently.
*Please note that if the club has any outstanding dues, the candidate should be notified and provided up
until fifteen (15) days prior to the close of credential certification to ensure that his/her club pay
outstanding dues.
I have reviewed this checklist and certify that the candidate listed above has met the requirements for
District Governor in accordance with the International By-Laws, Article IX, Section 4.
Nominating Committee Chairperson Date
Nominating Committee Member Date
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EXHIBIT E
Nominating Committee Checklist
First Vice District Governor Candidate
This checklist must be completed for each candidate and submitted to the Elections Committee.
Name of Candidate:
Name of Candidate’s Lions Club:
Date of Nominating Committee Meeting:
Date of Election:
Candidate has submitted sufficient evidence showing that he/she has met the following
Requirements:
Candidate is an Active Member in good standing of a chartered Lions Club in Good Standing* in
his/her single or sub-district.
Candidate endorsed by his/her Lions Club or a majority of the Lions Clubs in the District.
Candidate is currently serving as the second vice district governor within this district,
In the event the current second vice district governor does not stand for election as first vice
district governor, or if a vacancy in the position of second vice district governor exists at the time
of the district convention, the candidate fulfills the qualifications for the office of second vice
district governor:
Club President: Year Served
Club Board of Directors Two (2) Years Served
District Cabinet (check one)
Zone or Region Chairperson Year Served
Cabinet Secretary and/or Treasurer) Year Served
With none of the above being accomplished concurrently.
*Please note that if the club has any outstanding dues, the candidate should be notified and provided up
until fifteen (15) days prior to the close of credential certification to ensure that his/her club pay
outstanding dues.
I have reviewed this checklist and certify that the candidate listed above has met the requirements for
First Vice District Governor in accordance with the International By-Laws, Article IX, Section 6(b).
Nominating Committee Chairperson Date
Nominating Committee Member Date
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EXHIBIT F
Nominating Committee Checklist
Second Vice District Governor Candidate
This checklist must be completed for each candidate and submitted to the Elections Committee.
Name of Candidate:
Name of Candidate’s Lions Club:
Date of Nominating Committee Meeting:
Date of Election:
Candidate has submitted sufficient evidence showing that he/she has met the following
Requirements:
Candidate is an Active Member in good standing of a chartered Lions Club in Good Standing* in
his/her single or sub-district.
Candidate endorsed by his/her Lions Club or a majority of the Lions Clubs in the District.
Club President: Year Served
Club Board of Directors Two (2) Years Served
District Cabinet (check one)
Zone or Region Chairperson Year Served
Cabinet Secretary and/or Treasurer) Year Served
With none of the above being accomplished concurrently.
*Please note that if the club has any outstanding dues, the candidate should be notified and provided up
until fifteen (15) days prior to the close of credential certification to ensure that his/her club pay
outstanding dues.
I have reviewed this checklist and certify that the candidate listed above has met the requirements for
Second Vice District Governor in accordance with the International By-Laws, Article IX, Section 6(c).
Nominating Committee Chairperson Date
Nominating Committee Member Date
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EXHIBIT G
Standard Ballot District Governor, First Vice District Governor & Second Vice District
Governor Elections
Sample 1: Ballot where there are two candidates.
Instructions: Clearly indicate your vote by placing an appropriate symbol
16
in the box next to the name
of the candidate you are casting your vote for.
Position
Name
Vote
First Vice District Governor
Candidate A
Candidate B
Sample 2: Ballot where there is only one candidate.
Instructions: Clearly indicate your vote by placing an appropriate symbol
17
in the box indicating a yes
or a no vote for the candidate.
Position
Name
Yes
No
District Governor
Candidate A
Sample #3: Ballot where there are three or more candidates:
(Note: there are a few different options when there is more than one candidate. If time permits, you may
have the voter indicate their selection next to the candidate they wish to vote for. If no candidate receives
a majority of the votes, then the candidate with the lowest amount of votes is dropped off the ballot and
another vote is taken (The ballot would look like Sample #1 above). This process would continue until a
candidate receives the required number of votes. As most districts do not have the time to conduct such a
lengthy process, the option of Preferential Voting allows the voter to complete one ballot. Following is an
example of a Preferential Voting Ballot):
Instructions. Indicate your preference by clearly marking next to each candidate’s name a number (1, 2, 3
or 4) indicating your preference in the order in which you would elect the candidate (i.e., 1, representing
highest preference, 2 – next preference, etc).
16
Please note that the district should indicate the appropriate symbol to use or approved stamp provided to all
voters.
17
Please note that the district should indicate the appropriate symbol to use or approved stamp provided to all
voters. In addition, a candidate must receive a majority of affirmative votes to move forward. If there is a tie
between a yes and no vote, the candidate would not have received the required number of votes to be elected and it
would result in an vacancy.
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Position
Name
Preference/
Rank
Second Vice District Governor
Candidate A
4
Candidate B
2
Candidate C
1
Candidate D
3
Rules for Preferential Voting:
1. On the preferential ballot - for each office to be filled the voter is asked to indicate the order in
which he prefers all the candidates, placing the numeral 1 beside his first preference, the numeral
2 beside his second preference, and so on for every possible choice.
2. In counting the votes for a given office, the ballots are arranged in piles according to the
indicated first preferences – one pile for each candidate.
3. The number of ballots in each pile is then recorded for the tellers’ report. These piles remain
identified with the names of the same candidates throughout the counting procedure until all but
one are eliminated as described below.
4. If more than half of the ballots show one candidate indicated as first choice, that choice has a
majority in the ordinary sense and the candidate is elected. But if there is no such majority,
candidates are eliminated one by one, beginning with the least popular, until one prevails, as
follows:
a. The ballots in the thinnest pile – that is, those containing the name designated as first choice
by the fewest number of voters – are redistributed into the other piles according to the names
marked as second choice on these ballots.
b. The number of ballots in each remaining pile after this distribution is again recorded.
c. If more than half of the ballots are now in one pile, that candidate is elected. If not, the next
least popular candidate is similarly eliminated, by taking the thinnest remaining pile and
redistributing its ballots according to their second choices into the other piles, except that, if
the name eliminated in the last distribution is indicated as second choice on a ballot, that
ballot is placed accordingly to its third choice.
d. Again the number of ballots in each existing pile is recorded, and if necessary, the process is
repeated – by redistributing each time the ballots in the thinnest remaining pile, according to
the marked second choice or most-preferred choice among those not yet eliminated – until
one pile contains more than half of the ballots, the result being thereby determined.
e. The tellers’ report consists of a table listing all candidates, with the number of ballots that
were in each pile after each successive distribution.
5. If a ballot having one or more names not marked with any numeral comes up for placement at any
stage of the counting and all of its marked names have been eliminated, it should not be placed in
any pile, but should be set aside.
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6. If at any point two or more candidates are tied for the least popular position, the ballots in their
piles are redistributed in a single step, all of the tied names being treated as eliminated.
7. In the event of a tie in the winning position – which would imply that the elimination process is
continued until the ballots are reduced to two or more equal piles – the election should be
resolved in favor of the candidate that was strongest in terms of first choice (by referring to the
record of the first distribution).
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EXHIBIT B
LA-2
Constitution and By-Laws
The Lions Club of _______________________
Chartered by and under the jurisdiction of
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
This standard form is recommended for adoption by the Lions club as its official local club
Constitution and By-Laws.
Immediately upon adoption by the club, a permanent copy of this Constitution and By-Laws is to
be filed by the secretary in his/her record book.
This Standard Form Club Constitution and By-Laws, and all amendments thereto, shall be in full
force and effect and govern the operation of any Lions club that has not adopted its own
Constitution and By-Laws.
The International Board of Directors shall and hereby does declare as policy that with respect to
any matter of club operations which is consistent with the International Constitution and By-
Laws and is not covered by the constitution and by-laws of the respective club and is covered by
the Standard Form Lions Club Constitution and By-Laws that the provisions of the latter shall
govern and control.
STANDARD CLUB CONSTITUTION
ARTICLE I
Name
The name of this organization shall be the Lions Club of _______________, chartered by, and
under the jurisdiction of the International Association of Lions Clubs.
ARTICLE II
Purposes
The purposes of this club shall be:
(a) To create and foster a spirit of understanding among the peoples of the world.
(b) To promote the principles of good government and good citizenship.
(c) To take an active interest in the civic, cultural, social and moral welfare of the
community.
(d) To unite the members in the bonds of friendship, good fellowship and mutual
understanding.
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(e) To provide a forum for the open discussion of all matters of public interest; provided,
however, that partisan politics and sectarian religion shall not be debated by club
members.
(f) To encourage service-minded people to serve their community without personal financial
reward, and to encourage efficiency and promote high ethical standards in commerce,
industry, professions, public works and private endeavors.
ARTICLE III
Membership
Section 1. ELIGIBILITY FOR CLUB MEMBERSHIP. Subject to the provisions of Article I
of the by-laws, any person of legal majority and good moral character and good reputation in
his/her community, may be granted membership in this Lions club. Wherever the male gender or
pronoun presently appear in this constitution and by-laws, it shall be interpreted to mean both
male and female persons.
Section 2. MEMBERSHIP BY INVITATION. Membership in this Lions club shall be
acquired by invitation only. Nominations shall be made by a member in good standing who shall
act as sponsor, and be submitted to the membership chairperson or the club secretary, who, after
investigation by the membership committee, shall submit the same to the board of directors. If
approved by a majority of said board, the prospect may then be invited to become a member of
this club. A properly filled out membership form duly signed, as well as, the entrance fee and
dues must be received by the secretary before the member is reported to and officially
recognized by the association as a Lion member.
Section 3. FORFEITURE OF MEMBERSHIP. Any member may be expelled from the club
for cause by a two-thirds vote of the entire board of directors. Upon removal from this club, any
and all right to use the name “LIONS,” the emblem and other insignia of this club and this
association shall be forfeited. This club shall remove members whose conduct has been deemed
a violation of the International Constitution and By-Laws and Board Policy and unbecoming a
Lion by the International Office or otherwise face charter cancellation.
ARTICLE IV
Emblem, Colors, Slogan and Motto
Section 1. EMBLEM. The emblem of this association and each chartered club shall be of a
design as follows:
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Section 2. USE OF NAME AND EMBLEM. Use of the name, goodwill, emblem and other
logos of the association shall be according to the guidelines established from time to time in the
by-laws.
Section 3. COLORS. The colors of this association and of each chartered club shall be purple
and gold.
Section 4. SLOGAN. Its Slogan shall be: Liberty, Intelligence, Our Nation’s Safety.
Section 5. MOTTO. Its Motto shall be: We Serve.
ARTICLE V
Supremacy
The Standard Form Club Constitution and By-Laws shall govern the club unless otherwise
amended so as not to conflict with the district (single, sub- or multiple) and International
Constitution & By-Laws and policies of Lions Clubs International. Whenever there may exist a
conflict or a contradiction between the provisions set out in the club constitution and by-laws and
the district (single, sub- and multiple) constitution and by-laws, the respective district
constitution and by-laws shall govern. In addition, whenever there may exist a conflict or a
contradiction between the provisions set out in the club constitution and by-laws and the
international constitution and by-laws or board policy, the international constitution and by-laws
and board policy shall govern.
ARTICLE VI
Club Size
A Lions club should strive to maintain 20 members; the numerical minimum membership
required to receive a charter.
ARTICLE VII
Officers
Section 1. OFFICERS. The officers of this club shall be a president, immediate past president,
the vice president(s), secretary, treasurer, service chairperson, marketing communications
chairperson and membership chairperson.
Section 2. REMOVAL. Any officer of this club may be removed from office for good cause by
two-thirds (2/3) vote of the entire club membership.
ARTICLE VIII
Board of Directors
Section 1. MEMBERS. The members of the board of directors shall be club officers, Lion tamer
(optional), tail twister (optional), club LCIF coordinator, program coordinator, safety officer
(optional), branch president, if so designated, and all other elected directors and/or chairpersons.
Effective October 12, 2019
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Section 2. QUORUM. The presence in person of a majority of the directors shall constitute a
quorum at any meeting of the board of directors. Except as otherwise specifically provided, the
act of a majority of the directors present at any meeting of the board shall be the act and decision
of the entire board of directors.
Section 3. DUTIES AND POWERS. In addition to those duties and powers, express and
implied, set forth elsewhere in this constitution and by-laws, the board of directors shall have the
following duties and powers:
(a) It shall constitute the executive board of this club and be responsible for the execution,
through the club officers, of the policies approved by the club. All new business and
policy of this club shall be considered and shaped, first, by the board of directors for
presentation to and approval by the club members at a regular or special club meeting.
(b) It shall authorize all expenditures and shall not create any indebtedness beyond the
current income of this club, nor authorize disbursal of club funds for purposes
inconsistent with the business and policy authorized by the club membership.
(c) It shall have power to modify, override or rescind the action of any officer of this club.
(d) It shall have the books, accounts and operations of this club audited annually or, in its
discretion, more frequently and may require an accounting or have an audit made of the
handling of any club funds by any officer, committee or member of this club. Any
member of this club in good standing may inspect any such audit or accounting upon
request at a reasonable time and place.
(e) It shall appoint, on recommendation of the finance committee, a bank or banks for the
deposit of the funds of this club.
(f) It shall appoint the surety for the bonding of any officer of this club.
(g) It shall not authorize, nor permit, the expenditure, for any administrative purpose, of the
net income of projects or activities of this club by which funds are raised from the public.
(h) It shall submit all matters of new business and policy to the respective standing or special
club committee for study and recommendation to the board.
(i) It shall maintain at least two (2) separate funds governed by generally accepted
accounting practices. The first fund to record administrative monies such as dues, tail
twisting fines and other internally raised club funds. A second fund shall be established to
record activity or public funds raised by asking support from the public. Disbursement
from such funds shall be in strict compliance with Section (g) of this article.
ARTICLE IX
Delegates to International and District Conventions
Section 1. DELEGATE ENTITLEMENT INTERNATIONAL CONVENTION. Inasmuch as
Lions Clubs International is governed by Lions clubs in convention assembled, and in order that
this club may have its voice in association matters, this club shall have power to pay the
necessary expenses of its delegates to each annual convention of the association. This club shall
be entitled in any convention of this association, to one (1) delegate and one (1) alternate for
every twenty- five (25), or major fraction thereof, of its members as shown by the records of the
international office on the first day of the month last preceding that month during which the
convention is held, provided, however, that this club shall be entitled to at least one (1) delegate
Effective October 12, 2019
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and one (1) alternate. The major fraction referred to in this section shall be thirteen (13) or more
members.
Section 2. DELEGATE ENTITLEMENT DISTRICT/ MULTIPLE DISTRICT
CONVENTION. Inasmuch as all district matters are presented and adopted at the district
(single, sub- and multiple) conventions, this club shall be entitled to send its full quota of
delegates to all such conventions and have power to pay the necessary expenses of such
delegates attending such conventions. This club shall be entitled in each annual convention of its
district (single or sub- and multiple) to one (1) delegate and one (1) alternate for each ten (10)
members who have been enrolled for at least one year and a day in this club, or major fraction
thereof, of this club as shown by the records of the international office on the first day of the
month last preceding that month during which the convention is held, provided, however, that
this club shall be entitled to at least one (1) delegate and one (1) alternate. Each certified delegate
present in person shall be entitled to cast one (1) vote of his/her choice for each office to be filled
by, and one (1) vote of his/her choice on each question submitted to, the respective convention.
The major fraction referred to in this section shall be five (5) or more members.
Section 3. SELECTION OF CLUB DELEGATE(S) AND ALTERNATE(S). The Board of
Directors or its designated committee shall name and appoint, subject to approval of the club
membership, the delegates and alternates of this club to district (single, sub- or multiple) and
international conventions. Eligible delegates must be members in good standing in the club and
entitled to vote in accordance with the rights and privileges chart set forth in Exhibit A of this
Constitution and By-Laws.
ARTICLE X
Club Branch Program
Section 1. BRANCH FORMATION. Clubs may form branches to permit the expansion of
Lionism into locations where and when circumstances do not support the formation of a charter
club. The branch shall meet as a subsidiary of the parent club and shall conduct service activities
in its community.
Section 2. MEMBERSHIP IN PARENT CLUB. The members of the branch shall be granted
membership in the parent club. Membership shall be in one of the categories listed in Article I of
the By-Laws.
Section 3. FUNDRAISING. Activity or public welfare monies raised by the branch by asking
for public support shall be held in a fund established to record such purpose. They shall be
distributed in the branch community unless otherwise specified. The board of directors of the
club branch may authorize the parent club treasurer to countersign checks.
Section 4. DESIGNATED CLUB BRANCH FUNDS. In the event of dissolution of the club
branch, any remaining club branch designated funds shall be returned to the parent club. In the
event the club branch is converted into a newly chartered club, any remaining funds designated
as club branch funds shall be transferred to the newly chartered club.
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Section 5. DISSOLUTION. The branch may be disbanded by a majority vote of the entire club
membership of the parent club.
ARTICLE XI
Club Funds
Section 1. PUBLIC (ACTIVITY) FUNDS. All funds raised from the public must be returned to
public use, including money accumulated from invested public funds. The only deductions that
may be made from the activity account are the direct operating expenses of the fundraising
activity. Money accumulated from interest must also be returned to public use.
Section 2. ADMINISTRATIVE FUNDS. Administrative funds are supported through
contributions from members through dues, fines and other individual contributions.
ARTICLE XII
Amendments
Section 1. AMENDING PROCEDURE. This constitution may be amended at any regular or
special meeting of this club, at which a quorum is present, by the affirmative vote of two-thirds
(2/3) of the members present in person and voting, provided that the board has previously
considered the merits of the amendments.
Section 2. NOTICE. No amendment shall be put to vote, unless written notice, stating the
proposed amendment shall have been published to the member through regular post or electronic
means, or delivered personally to each member of this club at least fourteen (14) calendar days
prior to the meeting at which the vote on the proposed amendment is to be taken.
BY-LAWS
ARTICLE I
Membership
Section 1. MEMBERSHIP CATEGORIES.
(a) ACTIVE: A member entitled to all rights and privileges and subject to all obligations
which membership in a Lions club confers or implies. Without limiting such rights and
obligations, such rights shall include eligibility to seek, if otherwise qualified, any office
in this club, district or association and the right to vote on all matters requiring a vote of
the membership; and such obligations shall include regular attendance, prompt payment
of dues, participation in club activities and conduct reflecting a favorable image of this
Lions club in the community. As provided in the Family Membership Program criteria,
qualifying family members shall be Active Members and be entitled to all rights and
privileges thereof. As provided in the Student Member Program criteria, qualifying
student, former Leo and young adult members shall be Active Members and be entitled to
all rights and privileges thereof. This membership category shall be included in the club
delegate formula calculation.
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(b) MEMBER-AT-LARGE: A member of this club who has moved from the community,
or because of health or other legitimate reason, is unable regularly to attend club
meetings and desires to retain membership in this club, and upon whom the board of
directors of this club desires to confer this status. This status shall be reviewed each six
months by the board of directors of this club. A Member-at-Large shall not be eligible to
hold office or to vote in district or international meetings or conventions, but shall pay
such dues as the local club may charge, which dues shall include district and international
dues. This membership category shall be included in the club delegate formula
calculation.
(c) HONORARY: An individual, not a member of this Lions club, having performed
outstanding service for the community or this Lions club, upon whom this club desires to
confer special distinction. This club shall pay entrance fees and international and district
dues on such a member, who may attend meetings, but shall not be entitled to any
privileges of active membership. This membership category shall not be included in the
club delegate formula calculation.
(d) PRIVILEGED: A member of this club who has been a Lion fifteen or more years, who,
because of illness, infirmities, advanced age or other legitimate reason, as determined by
the board of directors of this club, must relinquish his/her active status. A Privileged
Member shall pay such dues as the local club may charge, which dues shall include
district and international dues. He/she shall have the right to vote and be entitled to all
other privileges of membership except the right to hold club, district or international
office. This membership category shall be included in the club delegate formula
calculation.
(e) LIFE MEMBER: Any member of this club who has maintained Active membership as a
Lion for 20 or more years and has rendered outstanding service to this club, his/her
community, or this association; or any member who is critically ill; or any member of this
club who has maintained such active membership for 15 or more years and is at least 70
years of age may be granted Life Membership in this club upon:
(1) recommendation of this club to the association,
(2) payment to the association of US$650.00, or its equivalent in the respective national
currency, by this club in lieu of all future dues to the association.
A Life Member shall have all privileges of active membership so long as he/she fulfills
all obligations thereof. A Life Member who desires to relocate and receives an invitation
to join another Lions club shall automatically become a Life Member of said club.
Nothing herein shall prevent this club from charging a Life Member such dues as it shall
deem proper. Former Lioness members, who are now Active members of their Lions
clubs or who become Active members of a Lions club on or before June 30, 2007, may
apply all of their prior Lioness service toward Life membership eligibility. Lioness
members who become Active members of a Lions Club after June 30, 2007, will not be
eligible for Lioness service credit for the purposes of Life membership eligibility. This
membership category shall be included in the club delegate formula calculation.
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(f) ASSOCIATE MEMBER: A member who holds his/her primary membership in another
Lions club but maintains a residence or is employed in the community served by this
club. This status may be conferred by the invitation of the board of directors and shall be
reviewed annually. The club shall not report an Associate Member on its Membership
and Activities Report.
An Associate Member may be eligible to vote on club matters, at meetings where he/she
is present in person, but may not represent the club as a delegate at district (single, sub-,
provisional and/or multiple) or international conventions. He/she shall not be eligible to
hold club, district or international office, nor district, multiple district or international
committee assignments through this club. International and district (single, sub-,
provisional and/or multiple) dues shall not be assessed on the Associate; PROVIDED,
however, nothing shall prevent this club from assessing an Associate such dues as it shall
deem proper. This membership category shall not be included in the club delegate
formula calculation.
(g) AFFILIATE MEMBER: A quality individual of the community who currently is not
able to fully participate as an Active member of the club but desires to support the club
and its community service initiatives and be affiliated with the club. This status may be
conferred by the invitation of the club’s board of directors.
An Affiliate Member may be eligible to vote on club matters at meetings where he/she is
present in person, but may not represent the club as a delegate at district (single, sub,
provisional, and/or multiple) or international conventions.
He/she shall not be eligible to hold club, district or international office, nor district,
multiple district or international committee assignment. An Affiliate Member shall be
required to pay district, international and such dues as the local club may charge. This
membership category shall be included in the club delegate formula calculation.
Section 2. GOOD STANDING. Any member who fails to pay any indebtedness due this club
within thirty (30) days after receipt of written notice from the secretary shall forfeit his/her good
standing and shall so remain until such indebtedness is paid in full. Only members in good
standing may exercise the voting privilege and hold office in this club.
Section 3. DUAL MEMBERSHIP. No person shall simultaneously hold membership, other
than honorary or associate, in this and any other Lions club.
Section 4. RESIGNATIONS. Any member may resign from this club, and said resignation shall
become effective upon acceptance by the board of directors. The board may withhold
acceptance, however, until all indebtedness has been paid and/or all club funds and property have
been returned. All right to the use of the name “LIONS,” the emblem and other insignia of this
club and the association cease when membership is terminated.
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Section 5. REINSTATEMENT OF MEMBERSHIP. Any member dropped from membership
in good standing may be reinstated by the club’s board of directors, and will retain their prior
Lions service record as part of their total Lions service record. Members that have been dropped
from membership for more than twelve (12) months must be approved in accordance with
Article III, Section 2 of the Constitution.
Section 6. TRANSFER MEMBERSHIP. This club may grant membership on a transfer basis
to one who has terminated or is terminating his/her membership in another Lions club, provided
that a member is in good standing at the time of transfer requested. If more than twelve (12)
months have elapsed between termination of his/her membership in another club and submittal
of completed transfer member form or current membership card, he/she may acquire
membership in this club only under the provisions of Article III, Section 2 of the Constitution.
Members that wish to transfer from this club to another club must submit a transfer form to be
completed by the Secretary. The Secretary is obligated to complete transfer form without delay
unless the board of directors is withholding acceptance of the member’s resignation and transfer
due to the member’s financial indebtedness to the club and/or failure to return any club funds or
property.
Section 7. FAILURE TO PAY. The secretary shall submit to the board of directors the name of
any member who fails to pay any indebtedness due this club within 60 days after receipt from the
secretary of written notice. The board shall thereafter decide whether the member shall be
dropped from or retained on the roster.
Section 8. ATTENDANCE AND PARTICIPATION. The club shall encourage regular
participation in club meetings and activities.
ARTICLE II
Elections and Filling Vacancies
The officers of this club, excluding the immediate past president, shall be elected as follows:
Section 1. ANNUAL ELECTION. Subject to the provisions of Sections 7 and 8 of this Article,
all officers and members of the board, other than directors, shall be elected annually and shall
take office on July 1
st
, and shall hold office for one year from that date, or until their successors
shall have been elected and qualified. The Secretary shall promptly report the newly elected
officers to the International Office within 15 days of the election.
Section 2. DIRECTORS ELECTION. One-half of the directors shall be elected annually and
shall take office on the July 1
st
next following their election, and shall hold office for two (2)
years from that time, or until their successors shall have been elected and qualified, with the
exception that at the first election held after the adoption of this constitution and by-laws, one-
half of the directors shall be elected for two year terms and the other one-half of the directors
shall be elected for one year terms.
Section 3. ELIGIBILITY FOR OFFICE. No person shall be eligible to hold office in this club
unless he/she is an active member in good standing.
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Section 4. NOMINATING COMMITTEE. The president shall appoint a nominating
committee which shall submit the names of candidates for the various club offices to the club at
the nomination meeting. At this meeting, nominations for all offices to be filled in the
succeeding year may also be made from the floor.
Section 5. NOMINATION MEETING. A nomination meeting shall be held in March of each
year or as determined by the board of directors, with the date and place of such meeting to be
determined by the board of directors. Notice of the meeting shall be published by regular post or
electronic means or by personal delivery to each member of this club at least fourteen (14)
calendar days prior to the date of the meeting.
Section 6. ELECTION. An election shall be held in April or as determined by the board of
directors, at a time and place determined by the board of directors. Notice of the election shall
be published by regular post or electronic means or by personal delivery to each member of the
club at least fourteen (14) calendar days prior the date of the election. Such notice shall include
the names of all nominees approved at the preceding nomination meeting, and, subject to Section
3 above, a statement that these nominees will be voted upon at this election. No nominations may
be made from the floor at the election.
Section 7. BALLOT. The election shall be conducted by a secret written ballot by those present
and qualified to vote.
Section 8. VOTES REQUIRED. The officer candidate is required to secure a majority of the
votes cast by the club members present and voting in order to be declared elected; for purpose of
such election, a majority is defined as a number more than one-half of the total valid votes cast
excluding blanks and abstentions. If, on the first ballot, and subsequent ballots, no candidate
receives a majority, the candidate or tied candidates receiving the lowest number of votes shall
be eliminated and balloting shall continue until one candidate receives a majority. In case of a tie
on any ballot, balloting shall continue on the tied candidates until one is elected.
Section 9. NOMINEE UNABLE TO SERVE. If in the interim between the nomination meeting
and the election meeting any nominee is unable for any reason to serve in the office to which
he/she was nominated and for which office there was no other nominee, the nominating
committee shall submit, at the election meeting, names of additional nominees for that office.
Section 10. VACANCY. If the office of president or of any vice president shall become vacant
for any reason, the vice presidents shall advance in office, according to their rank. In the event
such provision for advancement shall fail to fill the office of president, or any office of vice
president, the board of directors shall thereon call a special election, giving each member in good
standing prior fourteen (14) calendar days notice of the time and place, which time and place
shall be determined by said board, and such office shall be filled at said election meeting.
In the event of a vacancy in any other office, the board of directors shall appoint a member to fill
the unexpired term.
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In the event vacancies shall be of such number as to reduce the number of directors to less than
the number required for a quorum, the membership of the club shall have power to fill such
vacancies by an election held at any regular meeting of the club upon prior notice, and in the
manner, specified in Section 11 hereinafter. Such notice may be given by any remaining officer
or director, but if none, then by any member.
Section 11. REPLACEMENT OF OFFICERS-ELECT. In the event any officer-elect, before
his/her term of office commences, is unable or refuses for any reason to serve therein, the
president may call a special nomination and election meeting to elect a replacement for such
officer elect. Fourteen (14) calendar days prior notice of such meeting, setting forth the purpose,
time and place shall be given to each member, by mail or personal delivery. The election shall be
held immediately after nominations have been closed and a plurality vote shall be necessary for
election.
ARTICLE III
Duties of Officers
Section 1. PRESIDENT. The responsibilities for this position shall be as follows:
(a) Serve as chief executive officer for this club.
(b) Preside at all meetings of the board of directors of this club.
(c) Chair the Club Global Action Team and ensure the following:
(1) Ensure the election of qualified Lion leaders for the position of club service
chairperson, club membership chairperson and club vice president, who will serve as
the leadership chairperson.
(2) Ensure regular meetings to discuss and advance initiatives established by the Global
Action Team.
(3) Collaborate with the district Global Action Team and other club presidents to further
initiatives focused on expanding humanitarian service, leadership development and
membership growth.
(d) In collaboration with the club officers and committee chairpersons, implement a plan for
membership growth, community engagement, operational improvement and the
fulfillment of humanitarian services as presented and approved by the club’s board of
directors.
(e) Issue the call for regular meetings and special meetings of the board of directors of this
club.
(f) Appoint standing and special committees and cooperate with chairpersons to effect
regular functioning and reporting of such committees.
(g) See that regular elections are duly called, noticed and held.
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(h) Ensure the club is operating in accordance with local laws.
(i) Ensure proper administration of club operations by ensuring that all club officers and
members adhere to the club’s Constitution and By-Laws and the International
Constitution and By-Laws.
(j) Encourage diplomacy and solve disputes in a fair and transparent fashion utilizing the
Dispute Resolution Procedure if needed.
(k) Be an active member of the district governor’s advisory committee of the zone in which
this club is located.
(l) Serve as a mentor to vice presidents to ensure the continuance of effective leadership.
Section 2. IMMEDIATE PAST PRESIDENT. He/she and the other past presidents shall serve
as mentors to the club president and vice presidents and serve as the club LCIF coordinator
unless he/she is unable at which time this position may be filled by another club member.
Section 3. FIRST VICE PRESIDENT. The responsibilities for this position shall be as
follows:
(a) Conduct an annual club quality assessment and collaborate with the club officers,
specifically members of the club’s Global Action Team and other committee
chairpersons during his/her term as first vice president to develop a plan for membership
growth, community engagement, and the fulfillment of humanitarian services to be
presented and approved by the board of directors during his/her term as president.
(b) Serve as a key member of the club’s Global Action Team as the club Leadership
Chairperson and along with other members of the leadership committee:
(1) Ensure that new members are provided with an effective orientation so new members
understand how the club operates within its district, multiple district and Lions Clubs
International, with the support of the Club Membership Chairperson.
(2) Ensure current and/or incoming club officers attend training, offered by the district
and/or via the Lions Learning Center (LLC)
(3) Communicate to the District Global Leadership Coordinator the need for training, the
names of potential new leaders and the leadership development activities that club
members attend.
(4) Identify potential leaders and encourage their development as future leaders.
(5) Encourage members to participate in leadership training offered by the district,
multiple district and Lions Clubs International.
(c) Take a key role in membership retention and ensure organizational excellence by
measuring member satisfaction and utilizing feedback to improve club operations.
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(d) Understand the club’s role in district activities and events.
(e) Network with the officers of other clubs to gain ideas that may be applied to the club.
(f) Gain in-depth knowledge of district, multiple district initiatives that support leadership
development, membership growth and the expansion of humanitarian service.
(g) Be an active member of the district governor’s advisory committee of the zone in which
this club is located.
(h) If the president is unable to perform the duties of his/her office for any reason, the vice
president next in rank shall occupy his/her position and perform his/her duties with the
same authority as the president.
(i) Oversee the functioning of such committees of this club as the president shall designate.
Section 4. VICE PRESIDENT(S). If the president is unable to perform the duties of his/her
office for any reason, the vice president next in rank shall occupy his/her position and perform
his/her duties with the same authority as the president. Each vice president shall, under the
direction of the president, oversee the functioning of such committees of this club as the
president shall designate.
Section 5. SECRETARY. He/she shall be under the supervision and direction of the president
and the board of directors and shall act as the liaison officer between the club and the district
(single, sub- and multiple) in which this club is located, and the association. The responsibilities
for this position shall be as follows:
(a) Submit regular monthly and other reports to the international office of the association
containing such information as may be called for by the board of directors of this
association.
(b) Submit to the district governor’s cabinet such reports as it may require.
(c) Be an active member of the district governor’s advisory committee of the zone in which
the club is located.
(d) Have custody and keep and maintain general records of this club, including records of
minutes of club and board meetings; attendance; committee appointments; elections;
member information, addresses and telephone numbers of members; members club
accounts.
(e) Give bond for the faithful discharge of his/her office in such sum and with such surety as
determined by the board of directors.
(f) Deliver, in a timely manner, at the conclusion of his/her term in office, the general
records of the club to his/her successor in office.
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Section 6. TREASURER. The responsibilities for this position shall be as follows:
(a) Receive all monies, from the secretary and otherwise, and deposit the same in a bank or
banks recommended by the finance committee and approved by the board of directors.
(b) Arrange for issuance, in cooperation with the secretary, quarterly or semi-annual
statements to each member for dues and other financial obligations owed to this club and
report payments to the Board of Directors.
(c) Pay out monies in payment of club obligations only on authority given by the board of
directors.
(d) Have custody and keep and maintain general records of club receipts and disbursements.
(e) Prepare and submit monthly and semi-annual financial reports to the board of directors of
this club.
(f) Give bond for the faithful discharge of his/her office in such sum and with such surety as
determined by the board of directors.
(g) Deliver, in a timely manner, at the conclusion of his/her term in office, the financial
accounts, funds and records of the club to his/her successor in office.
(h) Serves as chairperson for the finance committee.
Section 7. MEMBERSHIP CHAIRPERSON. The responsibilities for this position shall be as
follows:
(a) Serve as a key member of the club’s Global Action Team as the club Membership
Chairperson.
(b) Collaborate with the District Global Action Team on membership initiatives, and
participate in relevant district, region and zone meetings and events.
(c) Develop and lead a membership committee to help implement action plans to achieve the
club’s membership goals and to positively increase the member experience.
(d) Encourage all members to participate in membership growth by inviting prospective
members to the club. Follow up with prospective members promptly.
(e) Promote a harmonious club atmosphere by listening to and addressing, with the support
of the club board of directors, concerns that prevent a positive member experience. This
may include a survey or other opportunities for feedback.
(f) Engage new members in activities that are of interest to the member.
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(g) Collaborate with the club service chairperson as well as other club committees to
promote membership opportunities.
(h) Understand the different membership types and programs offered and promote
membership programs to club members.
(i) Ensure that new members are provided with an effective orientation so new members
understand how the club operates within its district, multiple district and Lions Clubs
International, with the support of the Club First Vice President/Club Leadership
Chairperson.
(j) Attend the district governor’s advisory committee meeting of the zone in which this club
is located when appropriate.
Section 8. SERVICE CHAIRPERSON. The responsibilities for this position shall be as
follows:
(a) Serve as a key member of the club’s Global Action Team as the club Service
Chairperson.
(b) Collaborate with the District Global Service Coordinator, Club LCIF Coordinator, district
leaders, members of the club’s service committee and others to develop and communicate
annual service goals and action plans. Goals and action plans should address current
community needs and / or LCI’s global causes, and can be comprised of advocacy and
fundraising in addition to direct service to beneficiaries.
(c) Lead the service committee to implement the club’s service action plans in order to
achieve the club’s service goals.
(d) Incorporate opportunities for local youth and Leos to engage in all aspects of service
activities, including goal setting, implementation, project evaluation and reporting.
(e) Report service activities to Lions Clubs International.
(f) Serve as a club resource on current community needs by monitoring the service activities
of other service clubs, developing community partnerships to expand service, and
utilizing tools and resources offered by Lions Clubs International and Lions Clubs
International Foundation.
(g) Increase member satisfaction by encouraging participation and engagement in service
projects.
(h) Collaborate with the club membership chairperson and other club committees to promote
membership opportunities to non-Lions during service projects.
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(i) Attend the district governor’s advisory committee meeting of the zone in which this club
is located when appropriate.
Section 9. MARKETING COMMUNICATION CHAIRPERSON. The responsibilities for
this position shall be as follows:
(a) Develop and implement annual communications plans for internal and external
audiences, including club members, news media, supporters/sponsors and potential new
members.
(b) Publicize club activities, including service projects, fundraisers, donations, Lions Clubs
International sponsored contests and other newsworthy accomplishments both internally
and externally via the news media, social media, and other effective means.
(c) Expand humanitarian initiatives, community involvement and membership initiatives
through social media.
(d) Provide communication tools to club members and to encourage all club members to
participate in promoting the club’s activities via social media, referral and other effective
means of communication.
(e) Assist the club president in communicating information from the district, multiple district
and international headquarters with the club members.
(f) Work closely with the club membership chairperson to target and reach out to new
potential club members.
(g) Attend the district governor’s advisory committee meeting of the zone in which this club
is located when appropriate.
(h) Participate in meetings held by the district marketing communications chairperson.
ARTICLE IV
Board of Directors
In addition to the club officers, the following chairpersons, if elected, may serve on the Board of
Directors in addition to any other elected position that the club find’s necessary.
Section 1. PROGRAM COORDINATOR. He/she improves general meetings and keeps
members informed of topics of importance to members by scheduling speakers and
entertainment for general meetings based on the interests of club members. The program
coordinator obtains permission for speakers from the president, informs the club secretary for
inclusion on the agenda and informs the marketing communication chairperson to ensure
effective communication. He/she welcomes the speaker on arrival and ensures proper seating and
welcoming during the event.
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Section 2. CLUB LCIF COORDINATOR. He/she communicates the mission and success of
LCIF and its importance to Lions Clubs International, implements LCIF development strategies
within the club and collaborates with LCIF district coordinator to promote LCIF in the local area
to ensure alignment with district goals. This position also collaborates with the club service
chairperson and the Global Action Team to support club initiatives.
Section 3. SAFETY OFFICER (Optional). He/she ensures that safety measures are in place by
reviewing activities to identify potential hazards, completing the self-inspection checklist as
available from Lions Clubs International, ensuring adequate supervision and acquiring proper
insurance coverage. In the event of an incident, he/she gathers and reports all significant
information relevant to the incident to the insurance company in a timely manner.
Section 4. LION TAMER (Optional). The Lion tamer shall have charge of and be responsible
for the property and paraphernalia of the club, including flags, banners, gong, gavel. He/she shall
put each in its proper place before each meeting and return the same to the proper storage area
after each meeting. He/she shall act as sergeant-at-arms at meetings, see that those present are
properly seated, and distribute bulletins, favors and literature as required at club and board
meetings. He/she shall give special attention to assure that each new member sits with a different
group at each meeting so that he/she can become better acquainted.
Section 5. TAIL TWISTER (Optional). He/she shall promote harmony, good fellowship, life
and enthusiasm in the meetings through appropriate stunts and games and the judicious
imposition of fines on club members. There shall be no ruling from his/her decision in imposing
a fine, provided, however, that no fine shall exceed an amount fixed by the board of directors of
this club, and no member shall be fined more than twice at any one meeting. The tail twister
(optional) may not be fined except by the unanimous vote of all members present. All monies
collected by the tail twister (optional) shall be immediately turned over to the treasurer and a
receipt be given.
Section 6. DIRECTOR. He/she provides additional oversight and approval for items placed
before the board of directors. The term of office is two-years in duration.
ARTICLE V
Committees
Section 1. STANDING COMMITTEES. The following standing committees may be appointed
by the club president, with the exception of chairperson positions that serve on the Board of
Directors, which would require election. Additional committees may be established as
determined by the club’s Board of Directors.
(a) GLOBAL ACTION TEAM. Chaired by the club president and includes the club first vice
president (serving as the leadership chairperson), the club membership chairperson and
the club service chairperson. With the support of the board of directors, develops and
initiates a coordinated plan to expand humanitarian service, achieve membership growth,
and develop future leaders. Meets regularly with club members to discuss the progress of
the plan and initiatives that may support the plan. Collaborates with members of the
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district Global Action Team to learn about initiatives and best practices. Shares activities,
achievements and challenges with members of the Global Action Team. Attends the
District Governor Advisory Committee meeting and other zone, region, district or
multiple district meetings that feature service, membership or leadership initiatives to
exchange ideas and gain knowledge that may be applied to club practices.
(b) CONSTITUTION AND BY-LAWS COMMITTEE. Interprets the club constitution and
by-laws and may be charged with facilitating changes in accordance with amendment
procedures.
(c) FINANCE COMMITTEE. Chaired by the club treasurer to establish a detailed budget for
the approval of the club’s board of directors, ensure proper documentation and
authorization of funds, arrange for the annual audit of club accounts, and ensure the
delivery of all financial information to the successor committee.
(d) MEMBERSHIP COMMITTEE. Chaired by the membership chairperson to ensure
membership growth by reaching new markets, actively recruiting members and ensuring
member satisfaction. This committee also verifies the qualifications of potential members
who are considered by the club’s Board of Directors and noted in item Article III, section
2, of the Club Constitution. The membership committee should include last year’s
membership chairperson, vice membership chairperson and any club members interested
in new member recruitment and/or member satisfaction.
(e) MARKETING COMMUNICATIONS COMMITTEE. Chaired by the marketing
communications chairperson to ensure effective internal and external communication,
reshape public opinion and improve visibility of the club’s activities in the community.
(f) SERVICE COMMITTEE. Chaired by the club service chairperson. Assists in developing
service goals and action plans, identifying potential projects, guiding project planning
and implementation and involving club members in meaningful service. Coordinates and
ensures the effective leadership of service projects relating to the global service
framework by supporting chairpersons assigned to each club service initiative. This
committee may also be responsible for applying for relevant LCIF grants and developing
community partnerships as approved by the club’s board of directors.
(g) INFORMATION TECHNOLOGY COMMITTEE. Assists members by providing access
and/or support to online tools and communication as needed. May also provide support
and/or serve as the club webmaster.
(h) LEADERSHIP COMMITTEE. Chaired by the first vice president. Notifies club members
of training opportunities offered by the district, multiple district and Lions Clubs
International as well as non-Lion programs that could benefit club members.
Section 2. SPECIAL COMMITTEES. From time to time, the president may appoint, with the
approval of the board of directors, such special committees as may be necessary in his/her
judgment or the judgment of the board of directors.
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Section 3. PRESIDENT EX-OFFICIO. The president shall be an ex-officio member of all
committees.
Section 4. COMMITTEE REPORTING. Each committee, through its chairperson, should be
encouraged as necessary to report, either verbally or in writing, each month to the board of
directors.
ARTICLE VI
Meetings
Section 1. BOARD OF DIRECTORS REGULAR MEETINGS. Regular meetings of the
board of directors shall be held at such times and places as the board shall determine. (It is
recommended that the board of directors meet at least once each month.)
Section 2. BOARD OF DIRECTORS SPECIAL MEETINGS. Special meetings of the board
of directors shall be held when called by the president, or when requested by three (3) or more
members of the board of directors, at such time and place as the president shall determine.
Section 3. REGULAR CLUB MEETINGS/EVENTS. Regular meetings of this club shall be
held at times and places recommended by the board of directors, and approved by the club
Except as otherwise specifically provided in this constitution and by-laws, notice of regular
meetings shall be given in such manner as the board of directors deems proper to effectively
communicate the meeting and/or event to all club members and encourage involvement. Regular
club meetings may be replaced by service projects or other events as determined by the club
members. (It is recommended that the club host a meeting, event or service activity at least once
a month.)
Section 4. SPECIAL CLUB MEETINGS. Special meetings of the club may be called by the
president, in his/her discretion, and shall be called by the president when requested by the board
of directors, at a time and place determined by the person or body requesting the same. In the
event the President fails to call a special meeting at the request of the board of directors, the
majority board of directors shall be authorized to call the meeting at a time and place determined
by the board of directors. Notice of special meetings setting forth the purpose, time and place
shall be published to each member of this club, by regular post, electronic means or personal
delivery, at least ten (10) days prior to the date thereof.
Section 5. ANNUAL MEETING. An annual meeting of this club shall be held in conjunction
with the close of each Lions’ year at a time and place determined by the board of directors, at
which meeting the final reports of the retiring officers shall be read and newly elected officers
shall be installed.
Section 6. ALTERNATIVE MEETING FORMATS. Regular and/or special meetings of this
club and/or board of directors may be held through the use of alternative meeting formats, such
as teleconference and/or web conference upon initiation of the President or by any three (3)
members of the board of directors.
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Section 7. CHARTER ANNIVERSARY. A charter night anniversary meeting of this club may
be held each year, at which time special attention shall be devoted to the purposes and ethics of
Lionism, and the history of this club.
Section 8. QUORUM. The presence in person of a majority of the members in good standing
shall be necessary for a quorum at any meeting of this club. Except as otherwise specifically
provided, the act of a majority of the members present at any meeting shall be the act and
decision of the entire club.
Section 9. METHOD OF BUSINESS TRANSACTIONS. This club may transact business by
mail or electronic communications, provided that no such action shall be effective until approved
in writing by two-thirds (2/3) of the entire number of the club. Such action may be initiated by
the president or any three (3) members of said board.
ARTICLE VII
Fees and Dues
AS APPROVED BY THE CLUB MEMBERS AT AN ANNUAL MEETING
Section 1. ENTRANCE FEE. Each new, reinstated and transfer member shall pay an entrance
fee of $________ which fee shall include the current association entrance fee and be collected
before such member is enrolled as a member of this club and before the secretary may report
such member to Lions Clubs International; provided, however, that the board of directors may
elect to waive all or any part of the club portion of said entrance fee as to any member granted
membership by transfer or reinstatement within twelve (12) months of termination of his/her
prior Lions club membership.
Section 2. ANNUAL DUES. Each member of this club shall pay the following indicated regular
annual dues which dues shall include an amount to cover current international and district (single
or sub- and multiple) dues (to defray the subscription price of LION Magazine, administrative
and annual convention costs of the association and similar district costs) and shall be paid in
advance at such times as the board of directors shall determine:
Active $ ______
Member-at-Large $ ______
Honorary $ ______
Privileged $ ______
Life $ ______
Associate $ ______
Affiliate $ _______
The treasurer of this club shall remit international and district (single or sub- and multiple) dues
to the parties, and at the times, specified in the respective international and district (single or
multiple) constitution and by-laws.
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ARTICLE VIII
Club Branch Administration
Section 1. CLUB BRANCH OFFICERS. The members comprising the branch shall elect a
branch president, secretary and treasurer. These three individuals, along with the branch liaison
constitute the executive committee of the branch. The branch members shall elect a president
who shall serve on the parent club’s board of directors and be encouraged to attend general
and/or board meetings and activities of the parent club to provide branch records and a report of
planned branch activities, a monthly financial report and coordinate efforts to encourage open
discussion and effective communication between the branch and parent club. Members of the
branch are encouraged to attend scheduled meetings and activities of the parent club.
Section 2. LIAISON. The parent club shall designate a member of the parent club to oversee the
progress of the branch and provide assistance to the branch, when necessary. The member
serving in this capacity shall also serve as the fourth officer of the branch.
Section 3. VOTING ENTITLEMENT. The members of the branch may vote on activities of
the branch and are voting members of the parent club, when in attendance at meetings of the
parent club. Branch members shall be calculated in parent club meeting quorum requirements
only when present in person at the parent club meeting.
Section 4. FEES AND DUES. Each new, reinstated and transfer club branch member shall pay
an entrance fee of $_______ which fee shall include the current association entrance fee. Club
branches may charge an entrance fee separate from that of the parent club and branch members
are not required to pay the parent club entrance fee.
Each member of the branch shall pay the following indicated regular annual dues which dues
shall include an amount to cover current international and district (single or sub- and multiple)
dues (to defray the subscription price of LION Magazine, administrative and annual convention
costs of the association and similar district costs) and shall be paid in advance at such times as
the board of directors of the parent club shall determine:
Active $ ______
Member-at-Large $ ______
Honorary $ ______
Privileged $ ______
Life $ ______
Associate $ ______
Affiliate $ _______
The treasurer of the branch shall remit international and district (single or sub- and multiple)
dues to the parent club treasurer, and at the times, specified in the respective international and
district (single or multiple) constitution and by-laws. Club branches are not required to pay club
dues to the parent club.
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ARTICLE IX
Miscellaneous
Section 1. FISCAL YEAR. The fiscal year of this club shall be July 1 through June 30.
Section 2. PARLIAMENTARY PRACTICES. Except as otherwise specifically provided in
this constitution and by-laws, all questions of order or procedure with respect to any meeting or
action of this club, its board of directors or any committee appointed hereunder shall be
determined in accordance with ROBERT’S RULES OF ORDER, NEWLY REVISED, as
revised from time to time.
Section 3. PARTISAN POLITICS/RELIGION. This club shall not endorse or recommend any
candidate for public office, nor shall partisan politics or sectarian religion be debated by
members in meetings of this club.
Section 4. PERSONAL BENEFIT. Except to further his/her progress in Lionism, no officer or
member of this club shall use his/her membership as a means of furthering any personal,
political, or other aspiration, nor shall the club, as a whole, take part in any movement not in
keeping with its purposes and objects.
Section 5. COMPENSATION. No officer shall receive any compensation for any service
rendered to this club in his/her official capacity with the exception of the secretary, whose
compensation, if any, shall be fixed by the board of directors.
Section 6. SOLICITATION OF FUNDS. No funds shall be solicited from the club during
meetings by any individual or individuals who are not members of the club. Any suggestion or
proposition made at any meeting of this club calling for the expenditure of money for other than
the regular obligations shall be referred to the appropriate committee or to the board of directors
for further review.
ARTICLE X
Club Dispute Resolution Procedure
All disputes or claims arising between any member or members, or a former member or
members, and the club, or any officer on the board of the club, relative to membership, or the
interpretation, breach of, or application of the club’s constitution and by-laws, or the expulsion
of any member from the club, or any other internal Lions club matter whatsoever which cannot
be satisfactorily resolved through other means, shall be resolved in accordance with the Dispute
Resolution Procedures established by the International Board of Directors.
ARTICLE XI
Amendments
Section 1. AMENDING PROCEDURE. These by-laws may be altered, amended or repealed at
any regular or special meeting of this club at which a quorum is present, by the vote of a majority
of the members present in person and voting.
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Section 2. NOTICE. No amendment shall be put to vote, unless written notice, stating the
proposed amendment shall have been published to the member through regular post or electronic
means, or delivered personally to each member of this club at least fourteen (14) calendar days
prior to the meeting at which the vote on the proposed amendment is to be taken.
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EXHIBIT A
MEMBERSHIP CATEGORY CHART
DELEGATE AT
DISTRICT OR
INT’ L
CONVENTION
YES
NO
NO
NO
YES, IF
FULFILLS
OBLIGATIONS
OF ACTIVE
MEMBER
NO
YES
VOTING
PRIVILEGES
YES
CLUB MATTERS
ONLY
DISTRICT
CONVENTI
ON
(PRIMARY)
CLUB
MATTERS
ONLY (BOTH)
NO
YES, IF
FULFILLS
OBLIGATIONS
OF ACTIVE
MEMBER
YES, CLUB
MATTERS
ONLY
YES
E
LIGIBILITY TO SEEK
CLUB, DISTRICT OR
INT’ L OFFICE
YES
NO
NO
NO
YES, IF FULFILLS
OBLIGATIONS OF
ACTIVE MEMBER
NO
NO
CONDUCT
REFLECTING
FAVOR
ABLE
IMAGE
YES
YES
YES
YES
YES
YES
YES
PARTICIPATION IN
CLUB ACTIVITIES
YES
YES, WHEN ABLE
YES, WHEN ABLE
YES, WHEN
ABLE
YES, WHEN ABLE
YES, WHEN ABLE
YES, WHEN ABLE
PROMPT PAYMENT
OF DUES (CLUB,
DISTRICT AND
INTERNATIONAL)
YES
YES
YES, CLUB ONLY
NO, CLUB PAY
APPLICABLE I
NT’ L
AND DISTRICT DUES
YES, DISTRICT &
CLUB ONLY
- NO
INT’ L DUES
OBLIGATIONS
YES
YES
CATEGORY
ACTIVE
AFFILIATE
ASSOCIATE
HONORARY
LIFE
MEMBER AT
LARGE
PRIVILEGED
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MEMBER CATEGORY LIMITS
Honorary Members – Not to exceed 5% of total actual membership; any fraction shall permit one
additional honorary member.
Affiliate Members – Not to exceed 25% of total actual membership.
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EXHIBIT B
SAMPLE BALLOT FORM
For Election of President: Indicate your vote by checking the box of the candidate of your
choice.
• John Smith
• Sally Jones
• __________________________
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EXHIBIT C
LA-5
STANDARD MULTIPLE DISTRICT CONSTITUTION
ARTICLE I
Name
This organization shall be known as Lions Multiple District No. ____, hereinafter referred to as
“multiple district.”
ARTICLE II
Purposes
The purposes of this multiple district shall be:
(a) To provide an administrative structure with which to advance the Purposes of Lions
Clubs International in this multiple district.
(b) To create and foster a spirit of understanding among the peoples of the world.
(c) To promote the principles of good government and good citizenship.
(d) To take an active interest in the civic, cultural, social and moral welfare of the
community.
(e) To unite the members in the bonds of friendship, good fellowship and mutual
understanding.
(f) To provide a forum for the open discussion of all matters of public interest; provided,
however, that partisan politics and sectarian religion shall not be debated by club
members.
(g) To encourage service-minded people to serve their community without personal financial
reward, and to encourage efficiency and promote high ethical standards in commerce,
industry, professions, public works and private endeavors.
ARTICLE III
Membership
The members of this organization shall be all Lions clubs in this multiple district chartered by
Lions Clubs International.
This multiple district shall consist of _________ sub-districts, with boundary lines as adopted by
a multiple district convention and approved by the International Board of Directors of Lions
Clubs International.
ARTICLE IV
Emblem, Colors, Slogan and Motto
Section 1. EMBLEM. The emblem of this association and each chartered club shall be of a
design as follows:
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Section 2. USE OF NAME AND EMBLEM. Use of the name, goodwill, emblem and other
logos of the association shall be according to the guidelines established from time to time in the
by-laws.
Section 3. COLORS. The colors of this association and of each chartered club shall be purple
and gold.
Section 4. SLOGAN. Its Slogan shall be: Liberty, Intelligence, Our Nation’s Safety.
Section 5. MOTTO. Its Motto shall be: We Serve.
ARTICLE V
Supremacy
The Standard Form Multiple District Constitution and By-Laws shall govern the multiple district
unless otherwise amended so as not to conflict with the International Constitution & By-Laws
and policies of Lions Clubs International. Whenever there may exist a conflict or a contradiction
between the provisions set out in the multiple district constitution and by-laws and the
International Constitution and By-Laws, then the International Constitution and By-Laws shall
govern.
ARTICLE VI
Officers and Council of Governors
Section 1. COMPOSITION. There shall be a Council of Governors composed of all the district
governors in the multiple district and shall also include one current or past district governor who
shall serve as council chairperson. The officers of this multiple district shall be the members of
the Council of Governors. Each member of the council of governors, including the council
chairperson, shall have one (1) vote on each question requiring action of the council of
governors. The council chairperson shall serve for a one-year term only and cannot serve in that
capacity again. (Note: Article II, Section 4 of the International By-Laws permits the multiple
district, by provision in its constitution and by-laws, to include certain other Lions as members of
the Council of Governors.)
Section 2. OFFICERS. The officers of the Council of Governors shall be a chairperson and
vice-chairperson, secretary and treasurer and such other officers as the Council of Governors
shall deem necessary, all of whom shall be elected annually by the Council of Governors.
Section 3. POWERS. Except where inconsistent with and contrary to the provisions of the
articles of incorporation and constitution and by-laws of Lions Clubs International, the powers
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granted therein to the board of directors of said association, and the policies and acts of said
board of directors, the Council of Governors shall:
(a) Have jurisdiction and control over all officers and agents, when acting as such, of the
Council of Governors and all committees of the multiple district and multiple district
convention;
(b) Have management and control over the property, business and funds of the multiple
district;
(c) Have jurisdiction, control and supervision over all phases of the multiple district
convention and all other meetings of the multiple district;
(d) Have original jurisdiction, when authorized under policy of the international board of
directors and under rules of procedure prescribed by said board, to hear and rule upon any
complaint of a constitutional nature raised by any sub-district or districts, and Lions club,
or any member of a Lions club, in the multiple district. All such rulings of the Council of
Governors shall be subject to review and decision by said international board;
(e) Have control and management of all budgetary matters of the multiple district and
committees of the multiple district and multiple district convention. No obligation may be
approved or made which shall effect an unbalanced budget or deficit in any fiscal year.
Section 4. REMOVAL. At the request of the majority of the Council of Governors, A Special
Meeting of the Council may be called for the purpose of removal of the Council Chairperson.
Regardless of the manner in which the Council Chairperson is selected or elected, the Council
Chairperson may be removed from the Council for cause by an affirmative vote of 2/3 of the
entire number of the Council of Governors.
Article VII
Multiple District Convention
Section 1. TIME AND PLACE. An annual convention of this multiple district shall be held in
each year prior to the international convention at a place selected by the delegates of a previous
annual convention of this multiple district and at a date and time fixed by the Council of
Governors.
Section 2. CLUB DELEGATE FORMULA. Each chartered club in good standing in Lions
Clubs International, and its district, and this multiple district shall be entitled in each convention
of this multiple district to one (1) delegate and one (1) alternate for each ten (10) members, who
have been enrolled for at least one year and a day in the club or major fraction thereof, of said
club as shown by the records of the international office on the first day of the month last
preceding that month during which the convention is held. The major fraction referred to in this
section shall be five (5) or more members. Each certified delegate present in person shall be
entitled to cast one (1) vote only for each office to be filled by, and one (1) vote only on each
question submitted to, the respective convention. Unless otherwise specified herein, the
affirmative vote of a majority of the delegates voting on any question shall be the act of the
convention. All eligible delegates must be members in good standing of a club in good standing
in this district.
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Delinquent dues may be paid and good standing acquired up to fifteen (15) days prior to the
close of credential certification, as such closing time shall be established by the rules of the
respective convention.
Section 3. QUORUM. A majority of the delegates in attendance at any session of a sub- or
multiple district convention shall constitute a quorum.
Section 4. SPECIAL CONVENTION. A Special Convention of the clubs of the Multiple
District may be called by a two-thirds vote of the Council of Governors at such time and place as
they shall determine; provided that such Special Convention shall conclude no less than 15 days
prior to the convening date of the International Convention. Written notice of the Special
Convention setting forth the time, place and purpose thereof, shall be provided to each club in
the Multiple District by the Multiple District Council Secretary, no less than 30 days prior to the
convening date of the Special Convention.
ARTICLE VIII
Multiple District Dispute Resolution Procedure
All disputes or claims relative to membership, club boundaries, or interpretation, breach of, or
application of the multiple district constitution and by-laws, or any policy or procedure adopted
from time to time by the multiple district council of governors, or any other internal Lions
multiple district matter that cannot be satisfactorily resolved through other means, shall be
resolved in accordance with the Dispute Resolution Procedures established by the International
Board of Directors.
ARTICLE IX
Amendments
Section 1. AMENDING PROCEDURE. This constitution may be amended only at a multiple
district convention, by resolution reported by the Convention Committee on Constitution and
By-Laws and adopted by the affirmative vote of two-thirds (2/3) of the votes cast.
Section 2. AUTOMATIC UPDATE. When amendments to the International Constitution and
By-Laws are passed at the International Convention, any amendments that would have an effect
on this Multiple District Constitution and By-Laws shall automatically be updated in this district
constitution and by-laws at the close of the convention.
Section 3. NOTICE. No amendment shall be so reported or voted upon unless the same shall
have been published by regular post or electronic means to each club no less than thirty (30) days
prior to the convening date of the annual convention with notice that the same will be voted upon
at said convention.
Section 4. EFFECTIVE DATE. Each amendment shall take effect at the close of the convention
at which adopted unless otherwise specified in the amendment.
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BY-LAWS
ARTICLE I
Nominations and Endorsement Third Vice
President and International Director Nominees
Section 1. ENDORSEMENT PROCEDURE. Subject to the provisions of the International
Constitution and By-Laws, any member of a Lions club in the multiple district seeking
endorsement of the convention of the multiple district as a candidate for the office of
international director or third vice-president shall:
(a) Deliver (by mail or in person) written notice of intention to seek such endorsement to the
multiple district council secretary-treasurer no less than 30 days prior to the convening
date of the convention (sub- or multiple) at which such question of endorsement is to be
voted upon;
(b) Deliver with said notice of intention evidence of fulfillment of the qualifications for such
office set forth in the International Constitution and By-Laws.
Section 2. NOMINATION. Each notice of intention so delivered shall be transmitted forthwith
by the council chairperson and council secretary-treasurer to the Nominating Committee of the
respective convention, which shall review and perfect the same by obtaining from each
prospective candidate any additional evidence of such intention and qualifications as may be
necessary under the International Constitution and By-Laws, and shall place in nomination at the
respective convention the name of each such prospective candidate who has fulfilled said
procedural and constitutional requirements.
Section 3. SECONDING SPEECH. Each such nominee for endorsement shall be entitled to one
seconding speech of no more than three (3) minutes in duration.
Section 4. VOTE. The vote on the question of endorsement shall be by secret written ballot,
unless there shall be only one nominee seeking the same, in which event a voice vote may be
taken. The nominee receiving a majority of the votes cast shall be declared endorsed (elected) as
the candidate of the multiple district convention. In the event of a tie vote, or failure of one
nominee to receive the required majority, on any ballot, balloting shall continue with respect to
the two nominees only who received the largest number of votes on the previous ballot until one
receives the required majority of the votes cast.
Section 5. SUB DISTRICT ENDORSEMENT. Any candidate seeking endorsement at the
Multiple District Convention must first have secured the endorsement of his/her sub-district.
Section 6. CERTIFICATION OF ENDORSEMENT. Certification of endorsement by the
multiple district convention shall be made in writing to the international office by the multiple
district officials designated, and in accordance with the requirements set forth, in the
International Constitution and By-Laws.
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Section 7. VALIDITY. No endorsement of any candidacy of any member of a Lions club in this
multiple district shall be valid unless and until the provisions of this Article have been met.
ARTICLE II
Appointment of Council Chairperson
The council chairperson, shall be appointed by the District Governors of the multiple district
provided that such chairperson shall be a current or past district governor when he/she takes
office. The council chairperson shall serve for a one-year term only and cannot serve in that
capacity again. A meeting of the district governors of the multiple district who will be in office
during the term of the council chairperson appointed shall be called following the multiple
district annual convention, but no later than 30 days following the closing of the International
Convention for the purpose of selecting a council chairperson. It shall be the duty of the
attendees at this meeting to appoint a club member in good standing in a club in good standing in
the multiple district as the council chairperson.
ARTICLE III
Duties of Multiple Council of Governors
and Committees
Section 1. MULTIPLE DISTRICT COUNCIL OF GOVERNORS.
The Council of Governors shall:
(a) Make all contracts and approve all bills relating to multiple district convention
administrative expenses.
(b) Designate a depository for multiple district funds.
(c) Determine the amount of surety bond for the council secretary-treasurer, and approve the
surety company issuing said bond.
(d) Receive financial reports, semi-annually or more frequently, from the council secretary-
treasurer, and provide for a review or audit at the end of the fiscal year of the books and
accounts of the council secretary- treasurer.
Section 2. MULTIPLE DISTRICT COUNCIL CHAIRPERSON. The multiple district
council chairperson shall be the administrative facilitator of the multiple district. All actions are
subject to the authority, direction and supervision of the multiple district Council of Governors.
In cooperation with the Council of Governors, the council Chairperson shall,
(a) Further the Purposes of this association;
(b) Serve as the Global Action Team Multiple District Chairperson to administer and
promote membership growth, leadership development and humanitarian service
throughout the multiple district by:
(1) Ensuring the selection of a qualified Lion leader for the positions of GST multiple
district coordinator, GMT multiple district coordinator and GLT multiple district
coordinator.
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(2) Ensure regular meetings to discuss and advance initiatives established by the multiple
district Global Action Team.
(3) Collaborate with area leaders and district Global Action Teams
(c) Assist in communicating information regarding international and multiple district
policies, programs and events;
(d) Document and make available the goals and long range plans for the multiple district as
established by the Council of Governors;
(e) Convene meetings and facilitate discussion during council meetings;
(f) Facilitate the operations of the multiple district convention;
(g) Support efforts initiated by the International Board of Directors or the Council of
Governors that are intended to create and foster harmony and unity among district
governors;
(h) Submit reports and perform such duties as may be required by the multiple district
constitution and by-laws;
(i) Perform such other administrative duties as may be assigned by the multiple district
council of governors; and
(j) Facilitate, at the close of his/her term of office, the timely presentation of all multiple
district accounts, funds, and records to his/her successor in office.
Section 3. MULTIPLE DISTRICT COUNCIL SECRETARY-TREASURER. Under the
supervision and direction of the Council of Governors, the council secretary-treasurer shall:
(a) Keep an accurate record of the proceedings of all meetings of the Council of Governors,
and within ten (10) days after each meeting forward copies to all members of the Council
of Governors, and the office of Lions Clubs International.
(b) Assist the Council of Governors in conducting the business of the multiple district, and
perform such other duties as are specified or implied in the constitution and by-laws, or
as may be assigned to him/her from time to time by the Council of Governors.
(c) Receive and give proper receipts for all dues and taxes required to be paid over to
him/her by the sub-district cabinet secretary-treasurers, deposit the same in a bank or
banks designated by the Council of Governors, and disburse the same under the
supervision and control of the Council of Governors by checks drawn against said
deposits signed by himself/herself and countersigned by the council chairperson or other
duly authorized council member.
(d) Keep accurate books and records of accounts and minutes of all Council of Governors
and multiple district meetings, and permit inspection of the same by any member of the
Council of Governors or any club in the multiple district (or any duly authorized agent of
either) at any reasonable time for any proper purpose.
(e) Secure bond for the faithful performance of his/her duties in such sum and with such
sureties as may be required by the Council of Governors.
(f) Deliver, in a timely manner, at the conclusion of his/her term in office, the general and/or
financial accounts, funds and records of the multiple district to his/her successor in office.
(g) In the event that separate offices of council secretary and council treasurer are adopted
the duties herein are to be attributed to each of the officers according to the nature of the
duties.
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Section 4. MULTIPLE DISTRICT PROTOCOL CHAIRPERSON. The Council of
Governors shall appoint annually a protocol chairperson for the multiple district. Under the
supervision and direction of the Council of Governors, the protocol chairperson shall:
(a) At all events attended by visiting dignitaries, provide seating charts in keeping with the
association’s official protocol; insure that spoken introductions are based on the same.
Insure that dress requirements are clear for all events.
(b) Arrange for proper airport (or other arrival) greetings; arrange suitable transportation to
hotel or other lodging, inspect hotel room in advance to insure its suitability, and provide
appropriate amenities (flowers, fruit, etc).
(c) Arrange for the proper escort of visitors to each function on the schedule.
(d) Arrange courtesy calls on local government leaders (or regional and/or national leaders if
the location suggests this as a possibility), as the visitor’s schedule permits.
(e) Coordinate public relations media exposure such as television, radio and print media, as
necessary.
(f) Coordinate departure from hotel, and transportation to airport (or other departure venue).
Section 5. GLOBAL SERVICE TEAM (GST) MULTIPLE DISTRICT COORDINATOR.
The GST multiple district coordinator is a member of the Multiple District Global Action Team.
His/her responsibilities include:
(a) Develop and execute an annual multiple district action plan and monitor progress toward
goals. Support districts and offers motivation to reach district goals.
(b) Collaborate with GMT and GLT multiple district coordinators and the Global Action
Team Multiple District Chairperson (council chairperson) to further initiatives focused on
leadership development, membership growth, and expanding humanitarian service.
(c) Support local community service projects that create a sense of belonging and pride to the
Lions and Leos in the multiple district.
(d) Collaborate with GMT and GLT to provide retention strategies to districts.
(e) Communicate regularly with GST district coordinators to inform them of LCI and LCIF
programs, partnerships and grants.
(f) Serve as a resource and content expert for regional best practices in service project
implementation for LCI initiatives.
(g) Encourage GST district coordinators to promote service projects that attract multiple
generational participant, including the integration and leadership development of Leos.
(h) Increase LCIF coordinator collaboration at the multiple district and district level to
maximize LCIF resources and fundraising.
(i) In coordination with the LCIF multiple district coordinator, monitor LCIF Grants given
to the multiple district.
Section 6. GLOBAL MEMBERSHIP TEAM (GMT) MULTIPLE DISTRICT
COORDINATOR. The GMT multiple district coordinator is a member of the Multiple District
Global Action Team. His/her responsibilities include:
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(a) Collaborate with the GLT and GST multiple district coordinators and the Global Action
Team Multiple District Chairperson (council chairperson) to further initiatives focused on
leadership development, membership growth and expanding humanitarian service.
(b) Develop and execute an annual multiple district membership development plan.
(c) Communicate regularly with the GMT district coordinators to ensure that they are aware
of available membership programs and resources.
(d) Monitor each district’s progress towards membership goals. Offer motivation and support
to help district reach their goals.
(e) Encourage GMT district coordinators to include diverse populations to participate in
Global Action Team initiatives.
(f) Respond quickly to prospective member leads provided by LCI, track recruitment and
provide status report of the lead.
(g) Complete requirements and submit applications to receive multiple district funding from
LCI for membership development activities.
(h) Provide retention strategies to districts in collaboration with GLT and GST multiple
district coordinators.
(i) Motivate districts to charter specialty clubs.
Section 7. GLOBAL LEADERSHIP TEAM (GLT) MULTIPLE DISTRICT
COORDINATOR. The GLT multiple district coordinator is a member of the Multiple District
Global Action Team. His/her responsibilities include:
(a) Collaborate with your GMT and GST multiple district coordinators and Global Action
Team Chairperson (council chairperson) to further initiatives focused on leadership
development, membership growth and expanding humanitarian service.
(b) Develop and execute an annual multiple district leadership development plan.
(c) Communicate regularly with GLT district coordinators to ensure they are aware of
leadership development programs and resources available.
(d) Provide ongoing motivation to and monitors progress of GLT district coordinators, zone
chairpersons and club leadership to achieve leadership development goals.
(e) Encourages GLT district coordinators to include diverse populations to participate in
Global Action Team initiatives.
(f) Promote leadership development opportunities that encourages participation all levels of
the association.
(g) Organize and facilitate instructor-led and web-based training in coordination with LCI.
(h) Collaborate with GMT and GST multiple district coordinators to provide retention
strategies to districts.
(i) Include diverse populations to participate in Global Action Team initiatives.
(j) Identify potential and new leaders to participate in service, membership and leadership
development opportunities.
(k) Complete requirements and submits applications to receive multiple district funding from
LCI for leadership development activities.
Section 8. LCIF MULTIPLE DISTRICT COORDINATOR. The LCIF Multiple District
Coordinator is appointed by the LCIF chairperson and LCI president to serve for a three-year
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term. This position serves as an ambassador for Lions Clubs International Foundation and reports
directly to LCIF chairperson and LCIF Board of Trustees. His/her responsibilities include:
(a) Identify, recruit and train a Lion in each district to serve a three-year term as the LCIF
district coordinators.
(b) Be familiar with LCIF initiatives and educate Lions within the multiple district on the
various grants and projects supported by LCIF. Assist district governors with grant
applications to LCIF, as needed.
(c) Promote foundation initiatives in multiple district publications, during district and
multiple district events and to the public at large.
(d) Ensure that LCIF-funded projects within the multiple district receive proper promotion
and follow grant-criteria guidelines.
(e) Encourage all Lions within the multiple district to contribute to LCIF and promote
recognition programs as incentives to donate to LCIF.
(f) Identify potential major gift donors, local foundations, corporations, and businesses with
the potential to support LCIF and, and when appropriate, be involved in the gift-request
process.
(g) Assist with the submission of LCIF funds, MJF applications, and other donation
information when necessary.
(h) Report progress quarterly to the area LCIF Trustee.
ARTICLE IV
Multiple District Committees
Section 1. CREDENTIALS COMMITTEE. The Credentials Committee of the multiple district
convention shall be composed of the current district governors, first and second vice district
governors and cabinet-secretary treasurers. The chairperson of this committee shall be the
council chairperson. Each such Credentials Committee shall have the powers and perform the
duties set forth in ROBERT’S RULES OF ORDER, NEWLY REVISED.
Section 2. MULTIPLE DISTRICT GLOBAL ACTION TEAM. Chaired by the council
chairperson and includes the GMT multiple district coordinator, GST multiple district
coordinator and GLT multiple district coordinator. Develops and initiates a coordinated plan to
help expand humanitarian service, achieve membership growth, and develop future leaders
within the multiple district. Meets regularly to discuss the progress of the plan and initiatives that
may support the plan. Collaborates with area leaders and members of district Global Action
Teams to share best practices, achievements and meet challenges.
Section 3. MULTIPLE DISTRICT CONVENTION COMMITTEES. The Council of
Governors shall appoint, designate the chairperson of, and fill any vacancies occurring in the
following multiple district convention committees: Resolutions, Nominations, Elections,
Constitution and By-Laws, Rules and International Convention. Each sub-district shall have at
least one representative on each such committee. These committees shall perform such duties as
the Council of Governors shall designate.
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Section 4. OTHER COUNCIL COMMITTEES. The Council of Governors may create and
appoint such other committees and positions as it deems necessary and appropriate for efficient
operation of the multiple district.
ARTICLE V
Meetings
Section 1. COUNCIL MEETINGS. The Council of Governors shall hold a regular meeting
within sixty (60) days after the date on which the district governors officially take office, and
such other meetings as it deems advisable. The council chairperson, or the secretary at the
chairperson’s direction, shall issue a written call for each meeting of the Council of Governors,
with the time and place to be set out in the call and to be determined by the chairperson. The date
of any meeting save the first, which shall be set by the chairperson, shall be determined by the
Council of Governors.
Section 2. ALTERNATIVE MEETING FORMATS. Regular and/or special meetings of this
council may be held through the use of alternative meeting formats, such as teleconference
and/or web conference. Such action may be initiated with approval of the majority of the Council
of Governors.
Section 3. QUORUM. The personal presence of a majority of the Council of Governors shall
constitute a quorum at any meeting.
Section 4. BUSINESS TRANSACTED BY MAIL. This Council of Governors may transact
business by mail (including letters, electronic mail, facsimile transmission, or cable), provided
that no such action shall be effective until approved in writing by two-thirds (2/3) of the entire
number of the members of the council of governors. Such action may be initiated by the Council
Chairperson or any three (3) members of said council.
ARTICLE VI
Multiple District Convention
Section 1. CONVENTION SITE SELECTION. The chairperson of the Council of Governors
shall receive invitations in writing from places desiring to entertain the annual convention. All
invitations shall set forth such information as the Council of Governors shall from time to time
prescribe and shall be delivered to the chairperson no later than thirty (30) days prior to the
convening date of the convention at which the convention site shall be voted upon by the
delegates of said convention. Procedure to be followed in investigation of bids and in
presentation of the same to conventions, as well as action to be taken by a convention in the
event no bids are acceptable to or so received by the Council of Governors shall be determined
by the Council of Governors.
Section 2. OFFICIAL CALL. The Council of Governors shall issue an official printed call for
the annual multiple district convention not less than thirty (30) days prior to the date fixed for
holding the same, stating the place, day and hour thereof.
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Section 3. SITE CHANGE. The Council of Governors shall retain, and have, absolute power to
change at any time, for good reason, the convention site chosen by a multiple district convention,
provided that such convention site shall be located within the boundaries of the multiple district,
and neither the Council of Governors nor the multiple district nor any sub-district or sub-districts
shall incur any liability thereby to any club or sub-district. Notice of this site change shall be
furnished in writing to each club in the multiple district no less than sixty (60) days prior to the
convening date of the annual convention.
Section 4. OFFICERS. The members of the Council of Governors shall be the officers of the
annual multiple district convention.
Section 5. ORDER OF CONVENTION BUSINESS. The multiple district Council of
Governors shall arrange the order of business for the multiple district convention, and the same
shall be the order of the day for all sessions.
Section 6. RULES OF ORDER AND PROCEDURE. Except as otherwise specifically
provided in this constitution and by-laws, or in the rules of procedure adopted for a meeting, all
questions of order and procedure in any convention, any meeting of the Council of Governors, or
multiple district committee shall be determined by ROBERT’S RULES OF ORDER, NEWLY
REVISED.
Section 7. SERGEANT-AT-ARMS. A convention sergeant-at-arms and such assistant sergeant-
at-arms as it deems necessary shall be appointed by the Council of Governors.
Section 8. OFFICIAL REPORT. Within sixty (60) days after the close of the multiple district
convention, an official report shall be forwarded to Lions Clubs International and each club in
the multiple district by the Council of Governors, or, at its direction, by the council secretary.
Section 9. SUB-DISTRICT CONVENTION. A meeting of the registered delegates of a sub-
district in attendance at a multiple district convention may constitute the annual convention of
said sub-district.
ARTICLE VII
Multiple District Convention Fund
Section 1. CONVENTION FUND TAX. In lieu of or in addition to a multiple district
convention registration fee, an annual multiple district convention fund tax of (insert value in
national currency) may be levied upon each member of each club in the multiple district and
shall be collected and paid in advance by each club, except newly chartered and reorganized
clubs, in two (2) semi-annual payments as follows: (insert value in national currency) per club
member on September tenth of each year to cover the semi-annual period July 1 to December 31;
and (insert value in national currency) per club member on March tenth of each year, to cover the
semi-annual period January 1 to June 30, with billings of said tax to be based upon the roster of
each club as of the first days of September and March, respectively. Any club which is chartered
or reorganized in a current fiscal year shall collect and pay said tax for said fiscal year on a pro-
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rata basis from the first day of the second month following the date of its organization or
reorganization, as the case may be.
This tax shall be collected from the clubs in each sub-district by, and remitted to, the respective
cabinet secretary-treasurer, who shall deposit the monies so collected in a special account in a
bank or other depository chosen by the respective sub-district cabinet to be paid over to the
council secretary- treasurer upon order of the council chairperson. The fund so collected shall be
used exclusively for defraying expenses of multiple district conventions and shall be expended
only by multiple district checks drawn and signed by the council secretary-treasurer and
countersigned by the council chairperson or other duly authorized member of the Council of
Governors.
Section 2. REMAINING FUNDS. In any fiscal year, any balance remaining in the convention
fund after payment of all convention administration expenses in that year shall remain in said
convention fund and become available for future convention expenses and be treated as income
in any fiscal year in which expended or made available solely for payment of such expenses.
Section 3. FEE COLLECTION. Such fee as the Council of Governors shall set may be
collected, under procedures set by the Council of Governors, from each delegate, alternate, and
guest attending the multiple district convention to defray the actual cost of convention meals and
entertainment.
ARTICLE VIII
Multiple District Administration Fund
Section 1. MULTIPLE DISTRICT REVENUE. To provide revenue for approved multiple
district projects and to defray the administrative expenses of the multiple district, an annual
multiple district administrative fund tax of (set out value in national currency) is hereby levied
upon each member of each club in the multiple district and shall be collected and paid in advance
by each club in two (2) semi-annual payments as follows: (value in national currency) per club
member on September tenth of each year to cover the semi-annual period July 1 to December 31;
and (value in national currency) per club member on March tenth of each year, to cover the semi-
annual period January 1 to June 30, with billings of the same to be based upon the roster of each
club as of the first days of July and January, respectively. Said tax shall be paid to the council
secretary/treasurer by each club in the multiple district, except newly chartered and reorganized
clubs, which shall collect and pay said tax on a pro-rata basis from the first day of the second
month following the date of their organization or reorganization, as the case may be. Said tax
shall be disbursed only for administrative expenses of the multiple district and only upon
approval by the Council of Governors. Disbursement therefrom shall be by checks drawn and
signed by the council secretary-treasurer and countersigned by the council chairperson.
Section 2. REMAINING FUNDS. In any fiscal year, any balance remaining in the multiple
district administrative fund after payment of all multiple district administration expenses in that
year shall remain in said administrative fund and become available for future multiple district
administrative expenses and be treated as income in any fiscal year in which expended or made
available solely for payment of such expenses.
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ARTICLE IX
Miscellaneous
Section 1. COMPENSATION. No officer shall receive any compensation for any service
rendered to this multiple district in his/her official capacity with the exception of the council
secretary-treasurer whose compensation, if any, shall be fixed by the Council of Governors.
Section 2. FISCAL YEAR. The fiscal year of this multiple district shall be from July 1
st
to June
30
th
.
Section 3. AUDIT OR REVIEW. The Council of Governors shall provide for an annual or
more frequent audit or review of the books and accounts of the multiple district.
ARTICLE X
Amendments
Section 1. AMENDING PROCEDURE. These by-laws may be amended only at a multiple
district convention, by resolution reported by the Convention Committee on Constitution and
By-Laws and adopted by a majority of the votes cast.
Section 2. AUTOMATIC UPDATE. When amendments to the International Constitution and
By-Laws are passed at the International Convention, any amendments that would have an effect
this District Constitution and By-Laws shall automatically be updated in this district constitution
and by-laws at the close of the convention.
Section 3. NOTICE. No amendment shall be so reported or voted upon unless the same shall
have been published by regular post or electronic means to each club no less than thirty (30) days
prior to the convening date of the annual convention with notice that the same will be voted upon
at said convention.
Section 4. EFFECTIVE DATE. Each amendment shall take effect at the close of the convention
at which adopted unless otherwise specified in the amendment.
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EXHIBIT A
SAMPLE RULES OF PROCEDURE
These Sample Rules of Procedure are guidelines and may be amended by the council of
governors and adopted by the delegates of the convention.
MULTIPLE DISTRICT _____ CONVENTION
Rule 1. The multiple district Council of Governors shall arrange the order of business for the
multiple district convention. Except for registration and certification hours, which may not be
changed, deviation from the announced order of business shall be made only by consent of three-
fourths (3/4) of the certified delegates assembled at any session at which a quorum is present. A
majority of those certified delegates present in person at any session shall constitute a quorum.
Rule 2. Except as otherwise provided in the Lions Clubs International Constitution and By-
Laws, the Multiple District ____ Constitution and By-Laws, national custom and practice or
these rules, Robert’s Rules of Order, Newly Revised shall govern all questions of order and
procedure.
Rule 3.
(a) The credentials committee shall be composed of the council chairperson, as chairperson,
the current district governors, first and second vice district governors and cabinet-
secretary treasurers. The credentials committee’s primary responsibility shall be to verify
club delegate credentials. In carrying out this responsibility, the credentials committee
shall have the powers and shall perform the duties as established by national custom and
practice or as set forth in Robert’s Rules of Order, Newly Revised.
(b) The registration and certification of delegates shall occur on the day(s) of _______
between the hours of _____ and ______.
(c) The number of certified delegates shall be announced to the convention upon close of
certification and prior to the commencing of voting.
Rule 4.
(a) Sixty (60) days prior to the convening date of the convention, the council chairperson,
unless otherwise provided, shall appoint, and designate the chairperson of, a nominations
committee consisting of three (3) members. It shall be the committee’s responsibility to
review the qualifications of each nominated candidate within 5 days prior to the election
and rule on the eligibility of the same.
(b) Candidate may withdraw from the contest at any time prior to the issuance of the final
report of the nominations committee.
Rule 5. Replacement of delegates and alternate delegates.
(a) To replace a delegate and/or alternate delegate already certified, the replacement must
surrender the copy of the credential certificate issued to the member he/she is replacing.
(b) On the day of voting, a duly certified alternate delegate shall be allowed to obtain a ballot
and vote in lieu of a duly certified delegate from the same Lions club by presenting
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his/her copy of his/her alternate credential certificate together with the copy of the
certified delegate’s credential certificate to the voting personnel at which time the voting
personnel will make the necessary notation on the credential records marking that a
substitution has been made on the respective club’s delegate entitlement. Alternate
delegates who were not certified cannot replace a certified or uncertified delegate.
Rule 6.
(a) Prior to the convention, the council chairperson shall appoint, and designate the
chairperson of, an elections committee consisting of three (3) members. Each duly
nominated candidate shall also be entitled to designate one (1) observer through his/her
club. The observers may oversee election procedures only, but may not participate
directly in the committee’s decision making.
(b) The elections committee shall be responsible for preparation of elections materials, vote
tabulation, and resolving questions concerning the validity of individual ballots. The
committee’s decision shall be final and binding.
(c) The elections committee shall prepare a comprehensive report of the election results
containing the following components: date, time and place of election; specific voting
results by candidate; signature of each committee member and observer. The district
governor, council chairperson and all candidates shall be provided a copy of the
committee’s report.
Rule 7. Voting.
(a) Voting will take place at a predetermined location and time.
(b) To secure a ballot card, the delegate shall present his/her credential certificate to voting
personnel for verification. Once verified, the delegate shall be issued a ballot.
(c) The voter shall indicate his/her vote by placing a mark in the appropriate location by the
name of the candidate of his/her choice. The mark must be placed in the proper location
to constitute a valid vote. Any ballot containing votes for more than the specified number
of offices to be filled in any section shall be declared invalid to that particular section.
(d) A majority vote shall be necessary to endorse a Third Vice President and International
Director. If a majority vote on the question of endorsement is not received then the
nominee is not endorsed.
(e) A majority vote shall be necessary to elect all other candidates. In the event any one
candidate shall fail to receive the required number of votes to be elected, additional
balloting shall take place as outlined in this section until such time as one candidate
secures a majority vote.
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EXHIBIT D
LIONS INTERNATIONAL STAMP CLUB
CONSTITUTION
(as approved November 25, 1974
and amended July 2003)
ARTICLE I
NAME AND OBJECT
Section 1. NAME. This organization shall be known as the LIONS INTERNATIONAL STAMP
CLUB, hereinafter referred to as LISC.
Section 2. PURPOSE. The purpose of this organization is to foster and develop the avocation of
stamp collecting among Lions, Lionesses, and Leos and their families, and to strengthen
International Lionism through International Goodwill.
ARTICLE II
MEMBERSHIP
Section 1. MEMBERSHIP. Membership in this organization shall be open to any member in
good standing of a Lions Club. Application for membership shall be submitted to the secretary of
this Club with payment of dues for one year.
Section 2. ASSOCIATE MEMBERS
(a) Any member of the immediate family of a Lion in good standing may become an
Associate Member by application and accompanied with one year’s dues.
(b) Any member in good standing of a Lioness or Leo Club may become an Associate
Member with the application and accompanied with dues for one year.
(c) Associate members cannot vote or hold office.
(d) All associate member applications may be subject to verification by the secretary of the
club.
Section 3. HONORARY MEMBERS
(a) The Board of Directors may, with the approval of a majority vote of the members
attending the annual meeting, confer honorary membership on an individual, not a
member of the L.I.S.C., who has performed outstanding service to the L.I.S.C. and upon
whom this club desires to confer special distinction.
(b) This honor can include partner of deceased past presidents and past secretaries.
(c) Honorary membership shall not require the payment of any dues.
(d) Honorary members have no vote and cannot hold office unless they are a Lions club
member in good standing.
Section 4. LIFE MEMBERS
(a) The board of directors may, with the approval of a majority vote of the members
attending the annual meeting, confer life membership to any member who has rendered
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outstanding service to the L.I.S.C. and shall have had at least 15 years continuous
membership in lieu of all future dues to the club.
(b) Upon application by a member and payment of US$200.00 in lieu of all future dues to the
club, the president, with the approval of the board of directors may extend life
membership to any member who has been in L.I.S.C. at least 15 years.
(c) The board of directors may elect two life members to be ex-officio members of the board
with voting rights. This privilege is granted to a member who has held office and has
served long and meritoriously for the good of the club.
Section 5. MEMBERSHIP CARDS. A membership card shall be issued to each member and
associate member upon payment of his/her dues. Such membership card shall indicate the date
membership began.
Section 6. RESIGNATION AND REMOVAL OF MEMBERS
(a) A member or associate member may resign at any time by a written resignation addressed
to the secretary of this Club.
(b) Any member or associate member failing to pay dues within 90 days after due date, shall
have his/her status brought before the Board for discussion and appropriate action.
(c) Any member or associate member may be removed from membership rolls by a two-
thirds (2/3) vote of the Board of Directors for cause including any conduct not in
accordance with the general practices recognized among stamp collectors and for any
violation of any rules and regulations governing this club or Lions Clubs International.
(d) Any member ceasing to be a Lion shall be automatically dropped from the roll together
with all associate members listed under his/her name.
Section 7. MEMBERSHIP DUES
(a) The annual dues of this club shall be established by a majority vote of those members
attending the annual meeting. The amount to be established to cover costs of postage,
Philatelist and acceptable administrative costs.
(b) Dues for all members and associate members are payable on the First Day of July each
year.
ARTICLE III
OFFICERS AND BOARD OF DIRECTORS
Section 1. ELECTED OFFICERS
(a) The elected officers of this club shall be: a President, First Vice-President, Second Vice -
President, Third Vice-President, a Secretary, a Treasurer and six Directors.
(b) The elective officers other than the Directors shall be elected for a term of one year
unless they voluntarily resign from that office or are removed from the office according
to Section 4 of this Article.
(c) There shall be six Directors on the board of directors. Three directors shall be elected
each year for a period of two years. Any Director who resigns or is removed from office
during the first year shall be replaced at the next annual meeting by electing a
replacement to serve for a term of one year only.
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Section 2. DUTIES OF THE OFFICERS
(a) President. The President shall have general supervisory powers over all matters
concerning the club. He/she shall be an ex-officio member of all committees. He/she will
make all appointments provided for by this constitution and such other appointment as
may be necessary or authorized. He/she shall perform all the duties delegated to him/her
by this constitution. He/she shall preside at the annual meeting of the club or at any
meeting of the Board of Directors in the interim between annual meetings.
(b) Vice-Presidents. The First Vice-President, the Second Vice-President and the Third Vice-
President shall assist the President in the conduct of the club’s business. They shall, in the
order of their seniority, perform all the duties of the President in his/her absence or in
his/her inability to act, and shall perform such other duties as may be assigned to them
from time to time by the President.
(c) Secretary. The Secretary shall keep an accurate account and permanent record of the
meetings of the club and of the Board of Directors. He/she shall maintain a complete
record of the membership of the club. He/she shall submit by mail to the officers of the
club and the Board of Directors all the matters required to be passed on to them and shall
advise with the President as to all matters coming to his/her attention not otherwise herein
provided for. Any and all funds collected by him/her shall be reported and submitted to
the Treasurer of the club for deposit in the club’s account.
(d) Treasurer. The Treasurer shall have general charge of all monies of the club and shall
collect all dues. He/she shall make a quarterly report of the financial condition of the club
to the Secretary and the President. All monies shall be deposited in a bank which may be
designated by him/her but shall be approved by the Board of Directors. He/she shall pay
all bills and obligations against the club either by written approval of the President or
Secretary or if the expense was budgeted and approved by a majority of the members
attending the annual meeting. He/she shall, if required by the Board of Directors, give
bond in such sum as may be required by the Board.
(e) Directors. The Directors shall have full voting privileges on all matters requiring a vote
of the Board of Directors. They may also be assigned duties from time to time by the
President.
(f) The President, with the aid and assistance of the other officers and directors, is
empowered to initiate, execute and administer all matters with respect to Lions
International Stamp Club business between annual meetings.
Section 3. IMMEDIATE PAST PRESIDENT. The Immediate Past President shall be
considered an Ex-Officio member of the Board of Directors and shall have a vote in the case of a
tie.
Section 4. REMOVAL AND REPLACEMENT OF OFFICERS
(a) Any officer may be removed by a two-thirds (2/3) vote of the Board of Directors for
cause including negligence or nonperformance of the duty of his office as described in
Section 2 of this ARTICLE.
(b) Upon the removal or resignation of the President or a Vice-President, all Vice-Presidents
with less seniority shall advance according to their seniority.
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(c) Upon the removal or resignation of a Secretary, Treasurer or a Director, the President
may appoint a replacement with the approval of the Board of Directors, such term
expiring at the end of the year.
Section 5. COMPENSATION. No officer or Director other than the Secretary shall receive
compensation for services in the performance of the duties of his office, except reimbursement
for duly approved administrative expenses.
ARTICLE IV
ANNUAL MEETING AND ELECTIONS
Section 1. ANNUAL MEETING
(a) The annual meeting may be held during the Lions annual International Convention at
which time all necessary business will be transacted and the officers for the following
year are elected.
(b) The annual meeting shall be conducted and governed by this constitution and according
to Robert’s Rules of Order.
(c) On matters arising between annual meetings, a vote of the Board of Directors may be
conducted by mail.
Section 2. ELECTION OF OFFICERS
(a) The election of officers shall take place during the annual meeting, Section 1.a. of this
Article.
(b) The Nominating Committee, Article V., Section 1.a., shall present and nominate a slate
of officers to be elected. Additional nominations shall be called for from the floor. If no
nominations are made from the floor, the officers nominated by the committee may be
elected by acclamation. If there is a contest, the presiding officer may dismiss the
candidates from the room and call for a standing vote. A majority of the votes cast shall
be required for the winning candidate.
ARTICLE V
COMMITTEES
Section 1. STANDING COMMITTEES. The following committees shall be appointed by the
President as soon after the election as possible.
(a) Nominating Committee. The nominating committee shall select a slate of officers to be
elected and submit them to the Secretary 30 days before the annual election. At the
annual meeting the slate of officers shall be presented to the members in attendance at the
meeting. The chairman of this committee, or appointed representative, after reading the
slate shall move that those persons selected be placed in nomination for the offices as
read.
(b) Membership and Promotion Committee. This committee shall submit plans or ideas
which shall promote the activities and membership of this club. It shall perform duties
which may be assigned to it by the President from time to time, such duties to be for the
development and promote the interests of stamp collecting among Lions and their
families.
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(c) Cachet Committee. This committee shall promote special covers in relation to the
activities of Lions Clubs International and of this club which will be of philatelic interest
to its members. They shall perform the duties of designing or selecting a design, printing,
and arranging for the cancellation of such covers as directed by the President. The
committee should consult with the President as to the number of cachets to be printed,
costs and other related problems.
(d) Sales Committee. This committee shall develop and promote programs for the sale and
distribution of Lions philatelic items and to make them known and available to the
members of this club. It shall make a list of all new items available and have it published
in the Lions Philatelist each quarter. Unless otherwise designated by the President or the
Board of Directors, this committee shall be the trustee for all covers and philatelic items
owned by the club.
(e) Convention Committee. This committee shall be responsible for the arrangement of the
club’s activities during the Lions International Convention. It shall arrange for a booth at
the convention center, a special post office for the cancellation of convention covers, and
for the availability of commemorative stamps at the special post office. The committee
should work closely with both the Sales and Cachet Committee.
(f) Editorial Committee. This committee shall be responsible for the publication of official
club magazines and bulletins. They may also be assigned other tasks in the way of issuing
news concerning this club and its activities if so desired by the President or the Board of
Directors.
Section 2. AD HOC COMMITTEES. Special committees to perform special functions and
assignments during the year for the promotion of club activities may be appointed by the
President from time to time.
ARTICLE VI
FISCAL YEAR
Section 1. ADMINISTRATIVE YEAR. The elected officers shall be duly elected and installed
at the annual meeting of this club. The officers shall assume the duties of their offices as of that
day and shall relinquish those duties at the next annual meeting following the election of the new
officers.
Section 2. FINANCIAL YEAR. The financial year shall be from July 1 to June 30 of the
following year. The Treasurer shall submit a temporary report at the annual meeting if held
before June 30. The Treasurer’s report shall be printed in the September issue of the Lions
Philatelist.
Section 3. The LISC membership roster may not be used for any commercial use or financial
gain. It is for the exclusive use and reference by its members. This roster along with such other
reports as required shall be submitted to The International Association of Lions Clubs annually.
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ARTICLE VII
LOCAL CHAPTERS
Section 1. Local Chapters of this club may be formed by District, or other geographical division,
or by local clubs by application to the Secretary and with the approval of the Board of Directors
of this club. Such local chapter may adopt a constitution and by-laws provided the chapter, its
activities, its constitution and by-laws do not conflict in any way with the constitution of Lions
Clubs International or of this club.
Section 2. There must be 10 LISC members before application will be considered.
Section 3. All chapters are required to submit an Annual report to the Secretary for publication at
the annual general meeting.
ARTICLE VIII
RULES AND REGULATIONS
Section 1. AMENDMENTS TO THIS CONSTITUTION. This constitution may be amended
by the Board of Directors of The International Association of Lions Clubs, alone, or by an
amendment by a two thirds (2/3) vote of members present at the annual general meeting,
provided a copy of a proposed amendment is submitted in writing to the Board of Directors of
the club and the International Board of Directors, no later than thirty (30) days prior to the
March/April International Board of Directors meeting for consideration and approval.
Section 2. JURISDICTION OF THE INTERNATIONAL ASSOCIATION OF LIONS
CLUBS. The Lions International Stamp Club is a creature of and subject to the Board of
Directors of The International Association of Lions Clubs. Any provision of this Constitution
that is, or is found by said Board of Directors to be, in conflict with the Constitution and By-
Laws or any policy of said International Board of Directors shall be null and void and of no force
and effect. All officers, directors, members, chapters, operations and activities of the Lions
International Stamp Club shall be subject to and under the exclusive jurisdiction of said
International Board of Directors and said International Board of Directors may override the
action or inaction of any officers, director, board of directors, member, members, chapters,
chapter, meeting or meetings of the Lions International Stamp Club.
Section 3. LISC SALES. Anything sold at the LISC booth during international conventions
must be (1) LISC material, either produced by LISC or acquired by LISC specifically for resale.
No sales may be made by anyone in the name of LISC or on behalf of LISC, except as
specifically authorized by LISC (as, for example, the Monarch’s Mart). Anyone wishing to sell
philatelic or other material to members of LISC may do so without any reference at all to LISC
and strictly at his own risk and cost; and without the use of LISC facilities.
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ARTICLE IX
DISSOLUTION
In the event of discontinuance of the activities of the LISC, the Board of Directors shall instruct
the Treasurer to donate the entire treasury balance, after payment of all debts, to the Lions Clubs
International Foundation (LCIF).
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EXHIBIT E
CONSTITUTION FOR LIONS INTERNATIONAL
TRADING PIN CLUB
ARTICLE I
NAME AND OBJECT
Section 1. NAME. This organization shall be known as the LIONS INTERNATIONAL
TRADING PIN CLUB.
Section 2. PURPOSE. The purpose of this organization is to foster and develop the avocation of
trading and collecting Lions “Trading” pins between Lions and Lions Clubs and, resultantly, to
further strengthen International Lionism through International goodwill.
Section 3. TRADING. Members will trade at conventions and by mail, but under no
circumstances will members buy or sell individual pins except as defined in Chapter XV,
Paragraph A.8. of the Board Policy Manual.
ARTICLE II
MEMBERSHIP
Section 1. MEMBERS. Membership in this organization shall be granted to any member in
good standing of a Lions Club who submits his application for membership on the official
application form, to the Secretary of this Club. The Board of Directors may request voluntary
contributions from members to cover responsible administrative costs in the operation of the
Trading Pin Club.
Section 2. MEMBERSHIP CARDS. An appropriate membership card will be issued each year
to each member as funds permit.
Section 3. RESIGNATION AND REMOVAL OF MEMBERS
(a) A Member may resign at any time by submitting a written resignation to the Secretary of
this Club.
(b) Any Member may be removed from the membership rolls by a majority vote of the
Club’s Board of Directors for any conduct which is in conflict with the rules and
regulations established by this Club and approved by Lions Clubs International with
regard to the procedures and practices of Lions “Trading” Pins.
(c) Any Member ceasing to be a Lion in good standing shall be automatically dropped from
the membership rolls of the Trading Pin Club.
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ARTICLE III
OFFICERS AND BOARD OF DIRECTORS
Section 1. ELECTED OFFICERS
(a) The elected officers of this Club shall be a President, a Vice-President, a Secretary, a
Treasurer and six Directors. The elected Officers and Directors and the Immediate Past
President shall compose the Board of Directors.
(b) The elective officers, other than the Directors, shall be elected for a term of one year,
unless they voluntarily resign from that office or are removed from that office in
accordance with Section 4 of this Article.
(c) There shall be six Directors on the Board of Directors. Three Directors shall be elected
each year for a term of two years. During the Club’s first year, three Directors shall be
elected for a term of one year. Any Director who resigns or is removed from office
during his first year shall be replaced at the next annual meeting by electing a
replacement to serve for a term of one year only.
(d) No Officer or Director may serve more than two consecutive terms in the same office.
Section 2. DUTIES OF THE OFFICERS
(a) PRESIDENT. The President shall have general supervisory powers over all matters
concerning the Club. He shall be an ex-officio member of all Committees. He will make
all appointments as may be necessary or authorized. He shall perform all the duties
delegated to him by this constitution. He shall preside at the annual meeting of the Club
and at any meeting of the Board of Directors, which may be convened during the interim
between annual meetings.
(b) VICE-PRESIDENT. The Vice-President shall assist the President in the conduct of the
Club’s business. He shall perform all the duties of the President in the President’s
absence or in the President’s inability to act, and shall perform such other duties as may
be assigned to him from time to time by the President.
(c) SECRETARY. The Secretary shall keep an accurate account and a timely and
permanent record of the meetings of the Club and of the Board of Directors. He shall
maintain a complete and up-to-date record of the membership of the Club. He shall
submit by mail to the officers of the Club and to the members of the Board of Directors
all matters required to be passed on to them and shall advise the President as to all
matters coming to his attention not otherwise herein provided for. Any and all funds
collected by him shall be promptly reported and submitted to the Treasurer of the Club
for deposit in the Club’s account.
(d) TREASURER. The Treasurer shall have general charge of all monies of the Club. He
shall make a quarterly report of the financial condition of the Club to the President and
Secretary and to Lions Clubs International. All monies shall be promptly deposited in a
bank account which may be designated by him but which shall be approved by the Board
of Directors. He shall pay all bills and obligations of the Club either with written
approval by the President or Secretary or directly if the expenditure was budgeted and
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approved by a majority of the members attending the annual meeting. He shall, if
required by the Board of Directors, give bond in such sum as may be required by the
Board.
(e) DIRECTORS. The Board of Directors shall hold a meeting in connection with the
annual convention of the Trading Pin Club and at such other times and places as the
President, at his own discretion may or upon written request of three Board members,
shall designate. A quorum at any meeting of the Board of Directors shall consist of a
majority of the members of the Board of Directors and the act of a majority of the
members present at any duly constituted meeting of the Board of Directors shall
constitute the act of the Board.
The Board of Directors may take any action consistent with its powers under this
constitution without a meeting by a consent in writing signed by every member of the
Board of Directors.
Section 3. IMMEDIATE PAST PRESIDENT. The Immediate Past President shall be
considered an ex-officio member of the Board of Directors and shall have a full vote in case of a
tie.
Section 4. REMOVAL AND REPLACEMENT OF OFFICERS.
(a) Any officer may be removed by a majority vote of the Board of Directors for negligence,
for non-performance of the duties of his office as described in Section 2 of this Article, or
for failure to comply with the Rules and Regulations of the Club as specified in Article
VII of this constitution.
(b) Upon the removal, death or resignation of the President, the Vice-President shall advance
to the office of President.
(c) Upon the removal, death or resignation of the Vice-President or Secretary or Treasurer or
any Director, the remaining members of the Board of Directors shall appoint a
replacement for the vacated office or offices for the unexpired term of office.
Section 5. COMPENSATION. No Officer or Director shall receive any compensation for
services in the performance of the duties of his office. He may be reimbursed for duly approved
reasonable administrative expenses of postage, telephone and stationery.
ARTICLE IV
ANNUAL MEETINGS AND ELECTIONS
Section 1. ANNUAL MEETINGS
(a) The annual meeting shall be held at a time and place during the Lions International
Convention at which time all necessary business shall be transacted and the Officers and
Directors for the following year shall be elected.
(b) The annual meeting shall be conducted under and be governed by Robert’s Rules of
Order, Newly Revised.
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Section 2. ELECTION OF OFFICERS
(a) The election of Officers and Directors shall take place during the annual meeting per
Section 1-a. of this Article.
(b) The Nominating Committee, per Article V, Section 1-a., shall present and nominate a
slate of officers to be elected. Additional nominations shall be called for from the floor. If
no nominations are made from the floor, the Officers and Directors nominated by this
committee may be elected by acclamation. If there is a contest for any position, the
presiding Officer may call for a standing or written vote. The candidate receiving a
majority of the votes so cast for each office by the Club members in attendance at the
meeting shall be declared elected.
ARTICLE V
COMMITTEES
Section 1. STANDING COMMITTEES. The following committees shall be appointed by the
President as soon after the election as possible.
(a) Nominating Committee. The Nominating Committee shall select a slate of Officers and
Directors to be elected and submit the slate to the Club Secretary 45 days before the
annual election. The Club Secretary will notify each Club member of this selected slate at
the time that the notice of the annual meeting is mailed, which shall be no later than 30
days before the meeting.
At the annual meeting, this slate of Officers and Directors shall be presented to the
members in attendance at the meeting. The chairman of this committee, or appointed
representative, after reading the slate shall move that those persons selected be placed in
nomination for the position as read.
(b) Convention Committee. This committee shall be responsible for the arrangement of the
Club’s activities during the Lions International Convention. It shall arrange for an
appropriate meeting place at which to hold the annual meeting and the election of
Officers and Directors.
(c) Editorial Committee. This committee shall be responsible for the publication of the
official Club Bulletins. It may also be assigned other tasks in the way of issuing news
concerning the Club and its activities, if so desired by the President or by the Board of
Directors.
(d) Membership Badge Committee. This committee shall be responsible for the design and
procurement from Lions Clubs International of the Club Membership Badge which will
be made available to Club members. The badge design must receive written approval
from the Lions Clubs International Board and will be a permanent badge. The issuance of
a new badge will require Lions Clubs International Board approval.
(e) Ad Hoc Committees. Special Committees to perform special acts during the fiscal year
may be appointed by the President as deemed necessary.
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ARTICLE VI
FISCAL YEAR
Section 1. ADMINISTRATIVE YEAR. The elected Officers and Directors shall be duly
elected and installed at the Lions International Convention when the annual meeting of this Club
will be held. The Officers and Directors shall assume the duties of their respective offices as of
that day and shall relinquish those duties at the next annual meeting following the election of the
new Officers.
Section 2. FINANCIAL YEAR. The financial year shall be from July 1 of the current year to
June 30 of the following year. The Club Treasurer shall submit a detailed report for the year at
the annual meeting. This annual Treasurer’s report shall be furnished to Lions International and
printed in the first bulletin issued to Club members after the close of the Lions International
Convention.
ARTICLE VII
RULES AND REGULATIONS
Section 1. AMENDMENTS TO THIS CONSTITUTION. This constitution may be amended
by action of the Board of Directors of The International Association of Lions Clubs, alone, or by
an amendment by a majority vote of the Club members present at any annual meeting, provided
a copy of any proposed change is submitted in writing to each Club member at least 30 days
before said meeting and such amendment is approved by the International Board of Directors.
Section 2. JURISDICTION TO THIS CONSTITUTION. This constitution may be amended
by action of the Board of Directors of The International Association of Lions Clubs. Any
provision of this constitution that is, or is found by said Board of Directors to be, in conflict with
the Constitution and By-Laws or any policy of said International Board of Directors shall be null
and void and of no force and effect. All Officers, Directors, members, operations and activities
of the Lions International Trading Pin Club shall be subject to and under the exclusive
jurisdiction of said International Board of Directors and said International Board of Directors
may override the action or inaction of any Officer, Director, Board of Directors, member,
members, meeting or meetings of the Lions International Trading Pin Club.
Section 3. CONDUCT OF MEMBERS
(a) Each Club member is required to always comply with the provisions of this Club
constitution and to consistently conduct his Lions trading pin activities in a highly ethical,
courteous and considerate manner.
(b) It is contrary to the philosophy of the Lions International Trading Pin Club to ever ask a
fellow Lion, or any member of a Lion’s family, for more than one pin in exchange for
one pin, such as two pins for one, three pins for one, etc.
(c) No Club member may sell a Lion’s trading pin except as part of the distribution of a
newly produced pin in which the purchasing Lion is a member of that District or Club.
Under this circumstance, the charge to such purchaser will be the actual cost of the pins,
to include transportation, customs duty, royalty charge, and fair distribution cost.
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(d) No member shall duplicate any trading pin.
Section 4. DESIGN, ORDERING AND MANUFACTURE OF LIONS TRADING PINS.
Any Club member involved in the design, ordering and/or manufacture of a Lions trading pin
must fulfill the requirements of the Lions Clubs International Board of Directors in the
procurement of such a pin. This requirement is intended to assure that the procedures concerning
use of the Lions Emblem on trading pins are fully complied with to the entire satisfaction of
Lions Clubs International.
ARTICLE VIII
DISSOLUTION
In the event of discontinuance of the activities of the Lions International Trading Pin Club, the
Board of Directors shall instruct the Treasurer of the Club to donate the entire treasury balance,
after full payment of all debts, to the Lions Clubs International Foundation (LCIF).
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EXHIBIT F
LIONS INTERNATIONAL
NUMISMATISTS CLUB
CONSTITUTION & BY-LAWS
(July 1, 1987) (Sept. 7, 1988)
ARTICLE I
NAME & OBJECT
Section 1. NAME. This organization shall be known as the LIONS INTERNATIONAL
NUMISMATISTS CLUB.
Section 2. PURPOSE. The purpose of this organization is to foster and develop the avocation of
coin collecting among Lions, Lionesses, and Leos and their families, and to strengthen
international Lionism through international goodwill.
ARTICLE II
MEMBERSHIP
Section 1. MEMBERSHIP. Membership in this organization shall be open to any member in
good standing of a Lions Club, such membership to be authenticated by the secretary of the
applicant’s Club. Application for membership shall be submitted to the secretary of this Club
with payment of dues for one year.
Section 2. ASSOCIATE MEMBERS
(a) Any member of the immediate family of a Lion in good standing may become an
Associate Member by application and accompanied with one year’s dues.
(b) Any member in good standing of a Lioness or Leo Club may become an Associate
Member by verification of membership by the Secretary of the sponsoring Lions club
with his/her application and accompanied with dues for one year.
Section 3. HONORARY MEMBERS.
(a) The Board of Directors may, at any time and with the approval of a majority vote of the
members attending the annual meeting, confer upon an officer of this club honorary
lifetime membership; and if so deemed, emeritus of the office held. He/she may also be
granted lifetime Board membership with or without voting privileges.
(b) The Board of Directors may, at any time and with the approval of a majority vote of the
members attending the annual meeting, award honorary lifetime membership to
widows/widowers of past presidents and past secretaries.
(c) Honorary lifetime membership shall not require the payment of any dues.
(d) There shall not be more than two such honorary voting members on the Board of
Directors at any one time. This title is usually granted to a member who has held office
and has served long and meritoriously for the good of the club.
(e) Honorary members have no vote and cannot hold office unless they are Lions Club
members in good standing.
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Section 4. LIFE MEMBERS. Upon application and payment of $75.00 the President, with the
approval of the Board of Directors, may extend Life Membership to any member who has been
in L.I.N.C. at least 10 years. No further payment of dues shall be required. Only Life members
who are Lions Club members in good standing may vote or hold office.
Section 5. MEMBERSHIP CARDS. A membership card shall be issued to each member and
associate member upon payment of dues. Such membership card shall indicate the date
membership began.
Section 6. RESIGNATION AND REMOVAL OF MEMBERS.
(a) A member or associate member may resign at any time by a written resignation addressed
to the secretary of this Club.
(b) Any member or associate member failing to pay dues within 90 days after due date, shall
be automatically dropped from the membership rolls.
(c) Any member or associate member may be removed from membership rolls by a vote of
the majority of the Board of Directors for any conduct not in accordance with the general
practices recognized among coin collectors and for any violation of any rules and
regulations governing this club or Lions Clubs International.
(d) Any member ceasing to be a Lion shall be automatically dropped from the roll together
with all associate members listed under his/her name.
Section 7. MEMBERSHIP DUES.
(a) The annual dues of this club shall be established by a majority vote of those members
attending the annual meeting. The amount to be established to cover costs of postage,
Club bulletins and acceptable administrative costs.
(b) Overseas members will be charged an additional amount equal to the yearly cost of
sending the Club bulletin by Air Mail.
(c) Dues for all members and associate members are payable on the First Day of July each
year.
ARTICLE III
OFFICERS AND BOARD OF DIRECTORS
Section 1. ELECTED OFFICERS.
(a) The elected officers of this club shall be: a President, First Vice-President, Second Vice-
President, Third Vice-President, a Secretary, a Treasurer and four Directors.
(b) The elective officers other than the Directors shall be elected for a term of one year
unless they voluntarily resign from that office or are removed from the office according
to Section 4 of this Article.
(c) There shall be four Directors on the Board of Directors. These Directors shall be elected
each year for a period of two years. Any Director who resigns or is removed from office
during his first year shall be replaced at the next annual meeting by electing a
replacement to serve for a term of one year only.
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Section 2. DUTIES OF THE OFFICERS.
(a) President. The President shall have general supervisory powers over all matters
concerning the club. He/she shall be an ex-officio member of all committees. He/she will
make all appointments provided for by this constitution and such other appointments as
may be necessary or authorized. He/she shall perform all the duties delegated to him/her
by this constitution. He/she shall preside at the annual meeting of the club or at any
meeting of the Board of Directors in the interim between annual meetings.
(b) Vice-Presidents. The First Vice-President, the Second Vice-President and the Third
Vice-President shall assist the President in the conduct of the club’s business. They shall,
in the order of their seniority, perform all the duties of the President in his/her absence or
inability to act, and shall perform such other duties as may be assigned to them from time
to time by the President.
(c) Secretary. The Secretary shall keep an accurate account and permanent record of the
meetings of the club and of the Board of Directors. The Secretary shall maintain a
complete record of the membership of the club. He/she shall submit by mail to the
officers of the club and the Board of Directors all the matters required to be passed on to
them and shall advise with the President as to all matters coming to his/her attention not
otherwise herein provided for. Any and all funds collected by the Secretary shall be
reported and submitted to the Treasurer of the club for deposit in the club’s account.
(d) Treasurer. The Treasurer shall have general charge of all monies of the club and shall
collect all dues. He/she shall make a quarterly report of the financial condition of the club
to the Secretary and the President. All monies shall be deposited in a bank which may be
designated by him/her but shall be approved by the Board of Directors. The Treasurer
shall pay all bills and obligations against the club either by written approval of the
President or Secretary or if the expense was budgeted and approved by a majority of the
members attending the annual meeting. The Treasurer shall, if required by the Board of
Directors, give bond in such sum as may be required by the Board.
(e) Directors. The Directors shall have full voting privileges on all matters requiring a vote
of the Board of Directors. They may also be assigned duties from time to time by the
President.
(f) The President, with the aid and assistance of the other officers and directors, is
empowered to initiate, execute and administer all matters with respect to Lions
International Numismatists Club business between annual meetings.
Section 3. IMMEDIATE PAST PRESIDENT. The Immediate Past President shall be
considered an Ex-Officio member of the Board of Directors and shall have a vote in the case of a
tie.
Section 4. REMOVAL AND REPLACEMENT OF OFFICERS.
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(a) Any officer may be removed by a majority vote of the Board of Directors for negligence
or non-performance of the duty of his office as described in Section 2 of this article.
(b) Upon the removal or resignation of the President or a Vice-President, all Vice-Presidents
with less seniority shall advance according to their seniority.
(c) Upon the removal or resignation of a Secretary, Treasurer or a Director, the President
may appoint a replacement with the approval of the Board of Directors, such term
expiring at the end of the year.
Section 5. COMPENSATION. No officer or Director other than the Secretary shall receive
compensation for services in the performance of the duties of his office, except reimbursement
for duly approved administrative expenses.
ARTICLE IV
ANNUAL MEETING AND ELECTIONS
Section 1. ANNUAL MEETING.
(a) The annual meeting shall be held during the Lions International Convention at which
time all necessary business will be transacted and the officers for the following year are
elected. At least one other meeting will be held annually in conjunction with the
American Numismatic Association’s annual convention. Additional meetings may be
authorized by the Board of Directors.
(b) All meetings shall be conducted and governed by this constitution and according to
Robert’s Rules of Order.
(c) On matters arising between annual meetings, a vote of the Board of Directors may be
conducted by mail.
Section 2. ELECTION OF OFFICERS.
(a) The election of officers shall take place during the annual meeting, Section 1.a. of this
Article.
(b) The Nominating Committee, Article V., Section 1.a., shall present and nominate a slate
of officers to be elected. Additional nominations shall be called for from the floor. If no
nominations are made from the floor, the officers nominated by the committee may be
elected by acclamation. If there is a contest, the presiding officer may dismiss the
candidates from the room and call for a standing vote. A majority of the votes cast shall
be required for the winning candidate.
ARTICLE V
COMMITTEES
Section 1. STANDING COMMITTEES. The following committees should be appointed by the
President as soon after the election as possible.
(a) Nominating Committee. The nominating committee shall select a slate of officers to be
elected and submit them to the Secretary 30 days before the annual election. At the
annual meeting the slate of officers shall be presented to the members in attendance at the
meeting. The chairman of this committee, or appointed representative, after reading the
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slate shall move that those persons selected be placed in nomination for the offices as
read.
(b) Membership and Promotion Committee. This committee shall submit plans or ideas
which shall promote the activities and membership of this club. It shall perform duties
which may be assigned to it by the President from time to time, such duties to be for the
development and promote the interests of coin collecting among Lions and their families.
(c) Medals Committee. This committee shall promote special medals in relation to the
activities of Lions Clubs International and of this club which will be of numismatic
interest to its members. They shall perform the duties of designing or selecting a design,
striking and arranging for the sales and distribution of such medals as directed by the
President. The committee should consult with the President as to the number of medals to
be struck, costs and other related problems.
(d) Convention Committee. This committee shall be responsible for the arrangement of the
club’s activities during the Lions Clubs International Convention. It shall arrange for a
booth at the convention center to display medals and provide information about L.I.N.C.
(e) Editorial Committee. This committee shall be responsible for the publication of official
club magazines and bulletins. They may also be assigned other tasks in the way of issuing
news concerning this club and its activities if so desired by the President or the Board of
Directors.
Section 2. AD HOC COMMITTEES. Special committees to perform special functions and
assignments during the year for the promotion of club activities may be appointed by the
President from time to time.
ARTICLE VI
FISCAL YEAR
Section 1. ADMINISTRATIVE YEAR. The elected officers shall be duly elected and installed
at the Lions Clubs International Convention and the annual meeting of this club. The officers
shall assume the duties of their offices as of that day and shall relinquish those duties at the next
annual meeting following the election of the new officers.
Section 2. FINANCIAL YEAR. The financial year shall be from July 1 to June 30 of the
following year. The Treasurer shall submit a temporary report at the annual meeting if held
before June 30. The Treasurer’s report shall be printed in the September issue of the Club
bulletin.
ARTICLE VII
LOCAL CHAPTERS
Section 1. Local Chapters of this club may be formed by State, District, or other geographical
division, or by local clubs by application to the Secretary and with the approval of the Board of
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Directors of this club and Lions Clubs International. Such local chapter may adopt a constitution
and by-laws provided the chapter, its activities, its constitution and by-laws do not conflict in any
way with the constitution of Lions Clubs International or of this club.
Section 2. There must be 10 LINC members before application will be considered.
ARTICLE VIII
RULES AND REGULATIONS
Section 1. AMENDMENTS TO THIS CONSTITUTION. This constitution may be amended
by action of the Board of Directors of The International Association of Lions Clubs, alone, or by
an amendment by a majority vote of the members present at any annual meeting provided a copy
of any proposed change is submitted in writing to each member at least 30 days before said
meeting and said amendment is approved by the International Board of Directors. Any
amendment or revision to this constitution must first be presented to international office for
approval before presentation to LINC membership for consideration.
Section 2. JURISDICTION OF THE INTERNATIONAL ASSOCIATION OF LIONS
CLUBS. The Lions International Numismatists Club is a creature of and subject to the Board of
Directors of The International Association of Lions Clubs. Any provision of this Constitution
that is, or is found by said Board of Directors to be, in conflict with the Constitution and By-
Laws or any policy of said International Board of Directors shall be null and void and of no force
and effect. All officers, directors, members, chapters, operations and activities of the Lions
International Numismatists Club shall be subject to and under the exclusive jurisdiction of said
International Board of Directors and said International Board of Directors may override the
action or inaction of any officers, director, board of directors, member, members, chapters,
chapter, meeting or meetings of the Lions International Numismatists Club.
Section 3. LINC SALES. Anything sold at the LINC booth during international conventions
must be LINC material, either produced by LINC or acquired by LINC specifically for resale.
No sales may be made by anyone in the name of LINC or on behalf of LINC, except as
specifically authorized by LINC. Anyone wishing to sell numismatic or other material to
members of LINC may do so without any reference at all to LINC and strictly at his/her own risk
and cost; and without the use of LINC facilities.
ARTICLE IX
DISSOLUTION
In the event of discontinuance of the activities of LINC, the Board of Directors shall instruct the
Treasurer to donate the entire treasury balance, after payment of all debts, to the Lions Clubs
International Foundation (LCIF).
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EXHIBIT G
LIONS CLUBS INTERNATIONAL
INTERNET CLUB CONSTITUTION
Article I
Name and Object
Section 1. Name. This organization shall be known as the Lions Clubs International Internet
Club.
Section 2. Purpose. The purpose of this organization is to strengthen international Lionism
through global goodwill and fellowship among Lions and their communities especially through
Internet.
Article II
Membership
Section 1. Membership. Membership in this organization shall be open to any member in good
standing of a Lions club. Such membership to be authenticated by the secretary of the applicant’s
club.
Section 2. Associate Members. Any member in good standing of a Lioness or Leo club may
become an associate member by verification of the sponsoring Lions club.
Section 3. Resignation and Removal of Members.
(a) A member may resign at any time by submitting a written resignation to the secretary of
this club.
(b) Any member ceasing to be a Lion, Lioness or Leo in good standing in their respective
club shall automatically be dropped from the membership of this club.
(c) Any member may be removed by a two-thirds (2/3) vote of the board of directors of this
organization for any conduct which is in conflict with the guidelines established by this
club and/or The International Association of Lions Clubs.
Section 4. Membership Dues.
(a) To offset the administrative expenses of this organization, each member shall be assessed
annual dues as shall be established by a majority vote of those members attending the
annual meeting.
(b) Dues for all members and associates are payable on July 1 of each year.
Article III
Officers and Board of Directors
Section 1. The elected officers of this organization shall be: president, a vice president, secretary,
treasurer and six (6) directors. The elected officers and directors shall also comprise the board of
directors.
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Section 2. The elected officers, other than the directors, shall be elected for a term of one year
unless they resign or are removed from office according to Section 6 of this article.
Section 3. Three (3) directors shall be elected each year for a term of two years. During the
club’s first year of operation, three (3) directors shall be elected for a term of one year; and three
(3) directors shall be elected for a two year term.
Section 4.
(a) In the event of a vacancy arising in any office, the board of directors of this organization
may fill the same for the remainder of the term.
(b) Any officer may be removed for cause by a two-thirds (2/3) majority vote of the board of
directors of this organization.
Section 5. The term of office for each officer shall commence upon installation at the annual
meeting and shall end at the election and installation of his/her successor.
Section 6. No officer or director shall receive any compensation for services in performance of
the duties of his/her office, except reimbursement for duly approved administrative expenses.
Section 7. No officer or director may serve more than two (2) consecutive terms in office.
Article IV
Duties of the Officers
Section 1. President. The president shall have general supervisory powers over matters
concerning this organization. He/she shall be an ex-officio member of all committees. He/she
shall preside at the annual meeting of the organization and at any meeting of the board of
directors as shall be convened.
Section 2. Vice President. The vice president shall assist the president in the operation of the
club. He/she shall perform all duties of the president in the president’s absence, and shall
perform such other duties as may be assigned to him/her from time to time by the president.
Section 3. Secretary. The secretary shall keep an accurate account and a permanent record of the
meetings of this organization. He/she shall maintain a complete record of the membership of the
club.
Section 4. Treasurer. The treasurer shall have general charge of all monies of the organization
and shall collect all dues. He/she shall make quarterly reports of the financial condition of the
organization to the board of directors. All funds shall be deposited in financial institutions as
shall be designated by the board of directors. He/she shall pay all bills and obligations against the
club as authorized by the board of directors or as budgeted for in the annual budget. He/she
shall, if required by the board of directors, give bond in such sums as may be stipulated by the
board.
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Section 5. Directors. The directors shall have full voting privileges on all matters requiring a
vote of the board of directors. They may be assigned duties from time to time by the president.
Article V
Annual Meeting and Elections
Section 1. Annual meeting.
(a) The annual meeting shall be held during the Lions Clubs International Convention at
which time all necessary business will be transacted and the officers for the following
year will be elected.
(b) On matters arising between annual meetings requiring action of the board of directors, a
vote may be conducted by electronic mail, other forms of telecommunications, or regular
mail as shall be selected by the board of directors.
Section 2. Election of Officers. The election of officers shall occur during the annual meeting
according to the following procedure:
(a) The nominating committee shall submit the names of candidates for the various offices to
be filled by election at the annual meeting. Additional nominations may also be made
from the floor. When no additional nominations are forthcoming, the president shall
declare nominations closed.
(b) The election shall be by ballot by those present and qualified to vote. A simple majority
vote shall be necessary to elect. In the event there is only one nominee, a voice vote may
be taken.
Article VI
Committees
Section 1. The following committees shall be appointed by the president as soon after the
election as possible:
(a) Nominating Committee. The nominating committee shall select a slate of officers and
directors to be elected. Its slate shall be submitted to the secretary no later than sixty (60)
days prior to the annual meeting. The secretary will notify each member of the nominees
at the time that the notice of the annual meeting is given.
(b) Membership and Promotion Committee. This committee shall submit plans or ideas
which shall promote the activities and membership of the club.
(c) Convention Committee. This committee shall be responsible for the arrangement of
activities during the annual meeting.
Article VII
Fiscal Year
The fiscal year of the organization shall be from July 1 to June 30 annually.
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Article VIII
Guidelines
Section 1. No member of this organization shall use his/her membership as a means of furthering
any personal, political, commercial or other aspiration, nor shall the organization, as a whole,
take part in any movement not keeping with its objects.
Section 2. No funds shall be solicited from members of this organization or the community
except in strict accordance with Article XII, Section 4 of the Lions Clubs International
Constitution and By-Laws.
Section 3. Jurisdiction of The International Association of Lions Clubs. This constitution may be
amended by action of the board of directors of The International Association of Lions Clubs.
Any provision of this constitution that is, or is found by said board to be in conflict with the
Lions Clubs International Constitution and By-Laws or any policy of the International Board of
Directors shall be null and void and of no force and effect. All officers, directors, members,
operations and activities of Lions Clubs International Internet Club shall be subject to and under
the exclusive jurisdiction of the International Board of Directors.
Section 4. This constitution may be amended by action of the board of directors of The
International Association of Lions clubs or by a two-thirds (2/3) majority vote of the club
members present at any annual meeting, provided said amendment is later ratified by action of
the International Board of Directors. Said amendment shall not take effect until the International
Board of Directors has ratified the same.
Article IX
Dissolution
In the event of discontinuance of the activities of this organization, the board of directors shall
instruct the treasurer of this organization to donate the entire treasury balance, after full payment
of all debts, to a recognized charity such as LCIF.
