Legal Administrative Assistant

Secretarial Services Department

Email resume here to apply

Qualifications:

 2 to 5 years of Legal Secretary

experience

 A High School diploma or equivalent is

required; a College degree

is preferred.

 Excellent written and verbal

communication skills.

 Excellent attention to detail and ability to

multi-task in a high-paced environment.

 Ability to prioritize, coordinate work, juggle

multiple priorities, and manage deadlines.

 Ability to maintain confidential information.

 Ability to manage workflow and delegate

projects as necessary.

 Ability to think critically and analytically in

a pressured environment.

 Ability to clearly and effectively

communicate with various levels of staff

within the organization.

 Ability to constantly learn new skills as

they become necessary.

Duties and Responsibilities:

 Coordinates and maintains effective office

procedures and efficient workflow; complies with

policies and procedures set by the employer;

establishes and maintains harmonious working

relationships with supervisors, co-workers, clients,

etc.

 Schedules client meetings and conference calls;

arranges business itineraries and coordinates

lawyers’ travel arrangements; processes travel

reimbursements; maintains calendar and due dates

for lawyers as required.

 Organizes and coordinates the flow of information.

Sorts, reads, and annotates incoming mail and

documents as required - attaches appropriate file to

facilitate necessary action; determines routing and

signatures required, and maintains follow-ups.

Answers phones and directs callers to appropriate

persons as circumstances warrant. Receives and

assists visitors.

 Types and composes general correspondence,

memos, legal documents, faxes, reports, etc., from

various sources (e.g., handwritten notes).

 Prepares communications outlined by a lawyer in oral

or written directions. Responsible for the accuracy

and clarity of

the final copy. Correlates and edits

materials submitted by others. Organizes material

that may be presented to lawyers in draft format.

Ensures that all correspondence or other

documentation is dispatched in a timely manner (via

mail, messenger, express delivery services, etc.)

 Equipment: computer, duplicating machines,

scanners.

 Systems: iManage, MS Office, Elite, Webview,

Chrome River, InTapp.

Duties and Responsibilities (Continued):

 Establishes and maintains filing and records in both

hard copy and electronic formats. Files information in

a timely manner. Retrieves information from files as

requested. Sends files to storage on a periodic basis.

Updates subscription books as required.

 Enters lawyers’ time on a daily basis and sends to

accounting by month-end deadlines. Prepares client

billing as required.

 Researches and abstracts information and support

data in preparation for meetings, work projects, and

reports.

 Creates and maintains up-to-date desk manual on

specific instructions and responsibilities for the

secretarial share.

 Takes action authorized by Attorneys or Director of

Administration using initiative and good judgment in

handling matters.

 Notifies appropriate parties the status of assigned

attorneys; notifies the Director of Administration about

availability to assist with overflow work.

Status: Non-Exempt

Reports To: Director of Administration

Salary: $73,000 - $102,000 (Dependent on experience)

Workplace Type: On-site

Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion,

discipline, termination, and benefits, on the basis of race, color, ethnicity, religion, national origin, gender, gender identity or expression, age, marital status,

sexual orientation, family responsibility, disability (including physical handicap), or any other improper criterion.