Department of Toxic Substances Control Position Duty Statement

Department of Toxic Substances Control

Position

Duty Statement

Classification Title

Department

Staff

Services Analyst (SSA)

Toxic Substances Control (DTSC)

Working Title

Office/Un it/Section/Geographic Location

N/A

SMRP/Discovery & Enforcement/Chatsworth

Position Number

Effective

Date

810-563-5157-401

General Statement: Under the supervision of the Supervising Hazardous Substances Engineer II (Branch

Chief) in

the

Site Mitigation and Restoration Program (SMRP) Discovery and Enforcement Branch, the

SSA

performs

work

of average difficulty

a wide

variety of consultative

and analytical staff services assignments

for the Branch,

and

other

technical

and administrative

SMRP staff. Specific

duties include, but are not limited

to:

A. Specific Activities: Essential (E) /

Marginal (M) Functions

35%

(E) Analysis

Utilizing EnviroStor, SharePoint data,

Daily Log, Cost Recovery Management System, and other

data sources, researches and provides analysis to management and Branch staff with

correct,

up-to-date and easy to understand information that will enable them to carry out the

mission-critical

goals of DTSC and responds to various assignments

required by management. Provides

research, analytical, communication and administrative support in a wide

variety of

consultative

and

analytical staff services assignments such as program evaluation and

planning,

and performance

measures/workload tracking as it relates to the

DTSC

Strategic Plan and the

Branch Operations

Plan. Working with the Branch/Unit Chiefs, reviews and provides specific input on legislation,

regulations,

and

budget proposals, as needed. Analyzes staff resources

and workload

commitments for the development of the annual work plan. Prepares weekly, monthly, and quarterly

reports utilizing data from

various resources.

Updates

site-specific data in

EnviroStor. Researches

and

develops reports and/or

maintains tracking systems for staff assignments,

cost recovery, and

EnviroStor as it relates

to meeting

Branch/Program commitments.

Collects and

inputs data into

EnviroStor and SharePoint regarding the progress of projects. Provides data analysis with

established criteria for

entering

data into the databases and

informs staff

and supervisors of

inconsistencies or missing information. Working in coordination with

staff, tracks

completion of

individual project milestones or reasons for project delays in

either EnviroStor system

or Share

Point

and prepares status reports for the Branch Chief

detailing potential impacts on

outputs.

Researches

and analyzes EnviroStor data and prepares and presents weekly and monthly progress reports for

the Branch Chief, both

in writing

and in person, related to

site

cleanups.

Researches,

analyzes,

and

prepares status reports on Branch cleanup projects to Branch Chief/staff on

completed and

potential delays at site cleanups.

20%

(E) Performance Measures

Monitors data in EnviroStor and evaluates

the

progress in meeting Branch

Performance

Measure

commitments. Working with the Branch Chief and Unit Chiefs several times per month, and utilizing

data from EnviroStor,

evaluates

schedule delays on individual projects and

uses

these data to

prepare written monthly

and annual

reports

related to SMRP commitments.

Researches

and

manipulates data and designs charts and graphs to present Branch commitments

and

accomplishments to upper management as it relates to the DTSC Strategic Plan. On a monthly

basis,

researches,

analyzes and prepares

a report

with

recommendations

to the Branch Chief

for

keeping staff within their allotted project

budget.

15% (E) Support Services

Provides analytical support to various teams

within

the Branch requiring participation

in research

projects applying systematic, critical, intensive research and analytical methods and

techniques

an effort to meet the requirements of the DTSC Strategic Plan and Branch Operations Plan. This

includes researching

a specific technical or

administrative subject on the internet, evaluating the

research,

and

reporting

back to the

team;

and "data mining" in various

DTSC databases, analyzing

the data and reporting back to the

team.

In accordance with the Records Retention Schedule,

maintains files and retrieves archived files as requested.

Uploads

documents and correspondence

to the EnviroStor system and SharePoint.

10% (M) Program Evaluation

Identifies administrative tasks and annual recurring

deadlines for

SMRP

Branch Chiefs/above;

and

plans, researches,

analyzes, designs, develops, updates,

and

maintains the electronic SharePoint

Administrative

Calendar

for

administrative

tasks, conferences, meetings, outreach and educational

events relevant to SMRP. Consults with DTSC staff and managers on a monthly basis to

complete

these duties.

10% (E) Website Maintenance

Independently maintains the quality, currency

and applicability

of information on the Branch

website, including development and maintenance of newly requested websites. Accesses

the

website and makes

adjustments to the site in response

to emerging user needs

and

program

information and troubleshooting as needed on a monthly basis. Coordinates and manages the flow

of information placed on the Branch website and ensures that website content is updated with

current information such as staff expertise, Operations Plan, and current

projects.

5% (E) Administrative Duties

Performs administrative duties including, but not limited to:

adheres

to DTSC policies, rules, and

procedures; submits administrative requests including

leave,

overtime, travel, and training in a

timely and appropriate manner;

accurately reports time in the

Daily Log system; and submits

timesheets

the

due

date.

5% (M) Other Related Duties

Other related duties include but

are

not

limited to: participates in research projects applying

systematic, critical, intensive research

and analysis methods

and techniques; and

develops content

and assists in the production of publications and

materials in

SMRP.

B. Supervision Received

The SSA reports directly and receives the majority of assignments from the Branch Chief; however,

direction and

assignments may also come from the

Unit Chiefs, Division Chief, or Deputy Director.

C. Supervision Exercised

NONE

D. Administrative Responsibilities for Supervisors and

Managers

NONE

E. Personal Contacts

This position will have daily

contact

with DTSC staff, state and federal agencies,

local

government

representatives, and the public

either in person, via

email/telephone, or video conferencing.

Actions and

Conseguences

Failure to effectively perform the duties of the position

could result

in not meeting executive and branch

deadlines, resulting in potential

negative

fiscal

and

public relations impacts, and

potential risk

to the public

health and the environment.

G. Functional

Requirements

Works

an office setting in a

multi-story

building with

artificial light

and

temperature control

and

attends

meetings

in similar

settings. Daily use of

a personal

computer and

telephone is essential

and

requires

prolonged

periods of

sitting.

Required to stand,

bend, squat,

reach,

grasp and pick up

items consistent

with

office work.

Individually able

to transport

up to ten pounds.

Travel may be required. If

travel is required,

will be by

commercial carrier or

auto,

whichever method

in the best interest

the

State.

H. Other

Information

Database

knowledge and the

ability to

use database

programs. Proficiency

with

Microsoft

Office

Suite

programs,

i.e., Excel,

PowerPoint,

Word. Strong

writing and editing

skills,

and the

ability

to present

ideas,

develop

solutions,

and

effectively

communicate

information

verbally,

graphically and

in writing. Ability

complete

assigned work

and review

for accuracy; and

to maintain confidential

data. This

position

also

handles sensitive and

confidential

materials/matters.

I. DTSC's Equity

Statement

The

Department of Toxic Substances

Control

(DTSC) values

diversity, equity,

and

inciusion throughout

the

organization.

We foster an

environment where

employees from a

variety

of backgrounds,

cultures,

and

personal

experiences are welcomed

and can thrive. We

believe the

diversity of our

employees

essential

inspiring

innovative

solutions.

Together we

further our mission

to protect

California's people

and

environment from

harmful effects

toxic

substances by restoring

contaminated

resources,

enforcing

hazardous

waste laws, reducing

hazardous waste

generation,

and encouraging

the

manufacture

chemically safer

products.

have

read and understand

the duties listed

above, and

I can

perform

these duties

with or without

reasonable

accommodation.

(If you believe

reasonable

accommodation

is necessary, discuss

your

concerns

with your supervisor.)

Employee Signature

Date

Printed Name

have discussed

the duties of

this position with and

have provided a

copy

this duty

statement

to, the

employee named

above.

Supervisor

Signature

Date

Printed

Name

Approval Date: 9/7/2021

- LD