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Greetings,
This document is intended to provide general information to developers, consulting engineers, project
managers, builders and contractors regarding procedures for approval and acceptance of new water and/or
sanitary sewer facilities into the City of Columbia’s utility system for operation and maintenance. It should be
used in conjunction with the City of Columbia’s Regulation Manual that outlines and provides minimum
standards for the design and construction of water and sanitary sewer systems.
We hope the information provided is helpful. As always, you may contact our office at (803) 545-3400 with
questions or concerns.
Sincerely,
John J. Dooley, Jr.
John J. Dooley, Jr., P.E.
Director of Utilities & Engineering
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Table of Contents
Introduction ….……………………………………………………………………………………….2
Section I: Duties of the Developer, Consulting Engineer, the City and Contractor.........………….4-5
Section II: Submittals and Reviews …..........................................................................……………6-7
Section III: Pre-Construction – Off-Site Easements/Easement Plats/Releases/Encroachments…...7-8
(a) Off-Site Easements
(b) Easements Plats
(c) Easement Releases
(d) Encroachments
Section IV: Bonding Process ….…….........................................................................………………9
Section V: Inspections and Field Work .……………………………………………………………9
Section VI: Record Drawings ….…………………………………………………………………..10
Section VII: Deeds (Utility Deeds) – Water Lines, Sanitary Sewer Lines, and Etc. ..…….…….…10
Section VIII: Deeds (Fee-Simple Deeds – Pump Stations and Streets) .………………………10-11
Section IX: Application for Services……………………………………………………………….11
City of Columbia Services and Contacts .………………………………………………………….12
ATTACHMENTS
Fire Hydrant Test Request .……........................................................ …………………………… .13
Submission of Connection Plan Checklist………………………………………………………….14
Submission of Construction Plans and DRP Checklist .……………………………………………15
Submission of Grading, Drainage, Sediment and Erosion Control Plans Checklist ….………..16-17
Easement Plat Preparation Guidelines …………….............. ........…………………………..…….18
Easement Plat Sample ……………………………………...…...... ……………………………….19
Agreement for Completion of Subdivision Improvements………………………………….…..20-21
Liability, Hold Harmless & Indemnification Agreement ….……………………………………….22
Record Drawing Checklist ….……………………………………………………………..……23-25
Boundary Survey Sample for PRV Stations and Pump Stations ….……………………………..…26
Bonded Plat and Final Plat Preparation Guidelines…………………………………………………27
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Section I: Duties of Developer, Consulting Engineer, City and the
Contractor
DUTIES OF DEVELOPER:
Responsible for executing or obtaining the property owner’s signature on all legal documents (Deeds,
Form 2, Declaration of Covenant, Agreements, etc.) required by the City for the project. The originally
executed documents must be returned to the City for acceptance and processing.
Responsible for construction of utilities (by Contractor) in accordance with the City’s regulations, the
City-approved plans, and terms and conditions of the City Engineer’s approval letter.
The Developer, through his Contractor, is responsible for providing proof of insurance prior to
beginning construction.
The Developer is responsible for construction of all individual services off the on-site and off-site
mains.
Responsible for making application for service and paying the appropriate fees.
Responsible for insuring that there are no encroachments of permanent structures within the City’s
easements.
DUTIES OF CONSULTING ENGINEER:
Research tax maps, flood maps, public records, City’s records for availability of existing utilities,
zoning records, etc. to efficiently plan project and prepare drawings.
Responsible for plan preparation and submittal.
Responsible for advising the Developer of project development process with the City and estimating
time required to complete the entire process.
Responsible for preparing all drawings, incl. record drawings, plans, easement plats, encroachment
permits and recordable property plats for fee-simple acquisitions.
Responsible for adhering to all conditions in the approval letter and conducting final inspections of
systems to be deeded to the City for operation and maintenance. Must provide copy of approval letter
to the contractor.
Responsible for estimating the size of meters needed for the proposed development.
The Consulting Engineer is responsible for obtaining a copy of the City’s Regulations and following
the regulations as they apply to the proposed development.
Preparation and certification of record drawings.
Responsible for submitting the final package to DHEC to request the permit to operate.
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DUTIES OF THE CITY:
Review plans and addresses obvious requirements which need to be met for the proposed project.
Inspect construction of systems on behalf of the City to insure compliance with regulations and
approved plans.
Inspect construction of utilities in the City streets to insure compliance with regulations and
encroachment permit.
Prepare legal documents necessary for transfer of systems to the City, i.e., deeds, easements,
agreements, Declaration of Covenants, Releases, etc.
Verification of the availability of utility services for the property to be served.
DUTIES OF THE CONTRACTOR:
Call in a 48-hour work notice.
Mandatory on-site pre-construction meeting with the City’s Utility Inspector. Must maintain contact
with inspector throughout construction. Must also have on site: the approved plans, approval letter,
DHEC Construction Permit and any encroachment permits, if applicable.
Must provide proof of insurance when performing work within a public road right-of-way or a private
easement.
Contractor must provide a 72-hour notice to all property owners before beginning work on property
other than the developer.
Responsible for installation of approved utility lines, restoration and maintaining sediment and erosion
control throughout construction.
Responsible for all testing such as pressure testing, setting up sample points for bacteriological testing,
air testing for sewer and compaction test for roads.
Must provide a signed Lien Waiver and grant a 2-year warranty period from the date DHEC issues a
permit to operate the utility or City acceptance of a new street.
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Section II: Submittals and Reviews
PLAN PREPARATION
Reference is made to Part I of the City of Columbia’s Regulations for detailed requirements.
Gather file information, i.e., property ownership, tax map numbers of subject property and other off-
site properties to be affected, availability of services, provide indication of existing lines sizes and
record drawing verification (i.e. city file#, project name, etc.).
Advise Developer of procedures and time involved for project development.
Consult with the City’s Subdivision Reviewer and/or City Engineer for assistance.
Advise Developer to apply for a Water Main Extension Agreement or Sanitary Sewer Main Extension
Agreement with the City, if applicable.
Fire hydrant flow test will be performed by City staff at a cost of $175.00. Please allow two (2) weeks
for test results. See attached Fire Hydrant Test Request form.
Pretreatment Agreements/Grease Traps are required for projects with kitchens and automotive
operations.
Follow City’s Plan Preparation Checklist and Regulations.
PLAN SUBMITTAL AND APPROVAL
Submit two (2) sets of plans with a short cover letter for connection or construction plan review. See
attached checklists.
Use checklist to make sure that package is complete. Checklist must be submitted with package.
Include all necessary Encroachment Permits and/or off-site easement plats with the package.
- Encroachment Permits must be in the City’s name as Permittee.
- An Encroachment Permit must be submitted for each main line tap, utility crossing and/or
railroad crossing.
- Off-site easement plats for utility crossing on property not owned by the Developer.
Delegated Construction Permit Review Program. See attached checklist.
- Please include all items for review and submittal to DHEC for Construction Permit.
The City’s Ordinance allows 30 days for plan review and approval.
Upon review and approval of plans, an Approval Letter will be transmitted to the Planning/Zoning
Office of the appropriate public office with copies to the Consulting Engineer and Developer of the
project. The Delegated Construction Permit Package will be forwarded to DHEC for application of the
construction permit.
PLEASE READ the Approval Letter and follow the provisions outlined.
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INSURANCE
The Developer, through his Contractor, is responsible for providing proof of insurance prior to
insurance of a construction permit.
Section III: Pre-Construction Requirements– Off-Site
Easements/Easement Plats / Releases / Encroachments
OFF-SITE EASEMENTS:
Always obtain permission to survey where off-site easements are required for extension of the main
from the City’s existing utility to the proposed development site.
The City prepares the Off-Site Easements then submits them to the Developer or Consulting Engineer
to acquire the proper signatures.
Return the original, executed easements to the City for acceptance and recording.
The easements are prepared in the City’s name as Grantee. Therefore, any agreements between the
Property Owner and the Developer regarding monetary compensation and/or special conditions must
be written in a separate agreement between the Developer and the Property Owner.
Do not alter the easement language without first obtaining approval from the City.
Easements must be obtained prior to construction.
All easements are “exclusive” to the City.
EASEMENT PLATS:
REFERENCE: Checklist for Preparing Easement Plats for the City of Columbia attached.
Prepare on 8½” x 14” (legal size) paper.
Submit one (1) reproducible original and three (3) blueprints to the City for preparation of the
easements.
Do not show proposed utility on the easement plat.
Always use centerline distances.
Easements parallel to road rights-of-way are generally ten (10) feet in width; otherwise, easement
widths are fifteen (15) feet in width or greater depending upon the line size.
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EASEMENT RELEASES:
Prepare separate plat on 8½” x 14” (legal size) paper depicting the portion of the easement to be
abandoned; also show new easement for relocation of utility.
Requires City Council approval.
Releases cannot be processed until the new utility is constructed and conveyed to the City within new
easements.
ENCROACHMENTS (EASEMENTS & UTILITY RIGHTS-OF-WAY):
An encroachment permit must be obtained for new utility construction that crosses an existing right-of-
way of another utility (power line r/ws, transmission line r/w, railroad r/ws, etc.).
A representative of the utility company will be invited to the “mandatory project meeting”.
A copy of the construction plans and exhibit showing the proposed encroachment must be submitted to
the affected utility company at the same time as submitted to the City.
The City will approve the development plans subject to approval of the proposed encroachment by the
affected utility company.
It is required that the City give tentative approval to proposed encroachments and agreements prior to
submission to utilities/railroads to insure that the special conditions are acceptable.
ENCROACHMENTS (PUBLIC ROAD RIGHTS-OF-WAY):
Right-of-way encroachment permits will be processed only after plans have been reviewed and
approved by the Subdivision Plan Reviewer.
Must submit an original encroachment permit application with five (5) copies of the exhibit showing
the proposed encroachment.
Encroachment Permits must be in the City’s name as Permittee.
The City has a new requirement for submittal of encroachment permit applied for through the City.
The Developer is required to sign a Liability, Hold Harmless and Indemnification Agreement. Any
permit application not including the Agreement will not be considered complete and thus will not be
processed. See attached copy.
The time required to receive a right-of-way permit can be lengthy and varies by agency. The Developer
and Consulting Engineer are encouraged to allow adequate time in their schedule for the encroachment
permitting process consulting.
The following is a list of local, state and federal agencies commonly requiring encroachments for utility projects. This list
may not be all-inclusive:
SCE&G (Encroachment Agreement)
SC Pipeline Corp. (Encroachment Agreement)
Santee Cooper (Encroachment Agreement)
Central Electric Cooperative (Encroachment Agreement)
CSX Railroad and Norfolk Southern Railroad (Encroachment Agreement)
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SCDOT Richland County – Office of the Resident Maintenance Engineer (Encroachment Permit)
SCDOT Lexington County- Office of the Resident Maintenance Engineer (Encroachment Permit)
Richland County (Encroachment Permit)
U.S. Army Corps of Engineers (Wetlands Permit)
Section IV: Bonding Process
The Developer must enter into an Agreement for Completion of Subdivision Improvements (bond
agreement) with the City of Columbia (if development is in the city limits) or County where the proposed
development is located. A copy of the standard format is attached for the developer’s use in preparing the
agreement. After the project has been approved and all off-site easements and encroachment permits have
been obtained, the project can be submitted for processing under bond.
The Developer or Consulting Engineer must submit a copy of the property deed and bonded plat to the
Project Coordinator for review and approval.
The bonded plat must also be submitted to the appropriate Planning Department for review and
approval. See attached preparation guidelines.
Developer must provide the following for project located with in the City limits only:
Engineer’s certification of the work completed and to be completed with cost to complete.
Copy of the contract between the Developer and the Contractor.
Agreement for the Completion of Subdivision Improvements.
Bond or Irrevocable Standby Letter of Credit in the amount of 150% of the cost of the work to
be completed.
After the bonded plat has been approved, the easement for bonding the project is written and submitted
to the Developer for execution. The developer is responsible for providing an original, City or County
stamped, approved plat for processing the project.
Also, provide an 11”x17” reduced copy of the approved plat to attach to the bonded easement
document to be recorded.
A Declaration of Covenant must be signed by the Property Owner (Developer, if owner) at this time
for projects located outside of the city limits.
Section V: Inspections and Field Work
The Developer through his Engineer is responsible for conducting final inspections of systems to be
deeded to the City for operation and maintenance.
The Developer is responsible for installing and maintaining all individual services on the off-site and
on-site mains until such time as a water meter is installed. City forces will not be able to install the
meter should the service become inaccessible or is not visible. It will be the developer’s responsibility
to rectify the situation at his own expense, including but not limited to the payment for a new tap fee.
All field changes should be reported to the City’s Utility Inspector for approval.
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The City’s Utility Inspector performs inspections on behalf of the City to ensure compliance with
regulations and approved plans.
Section VI: Record Drawings
The Consulting Engineer is responsible for preparation of Record Drawings accurately depicting the
“as-built” locations of utilities constructed. Two (2) sets of Record Drawings must be submitted for
review by both the Project Coordinator and the Utility Inspector. See attached Record Drawing
Checklist.
Form # 2: This form must be signed by the Developer and the originally signed form returned to the
Project Coordinator.
Form # 3: This form is a Lien Waiver and must be signed by the Contractor who installed the pipe. The
originally signed form along with a list of materials must be returned to the Project Coordinator.
Submit the Sanitary Sewer Acceptance Letter if sewer is provided by entity other than the City of
Columbia.
Completed Record Drawing Checklist.
Copy of the deed to the property.
Bacteriological testing will begin upon receipt of the above-mentioned items. Testing will take a
minimum of three (3) days and requires two (2) samples approved consecutively. The City’s Utility
Inspector will then flow the fire hydrants for final approval and acceptance.
Section VII: Deeds (Utility Deeds) – Water Lines, Sanitary
Sewer Lines, Etc.
Upon receipt of the approved Record Drawings, the City will prepare the Deeds for transfer of the
utility system to the City.
The current, legal owner of the property must sign the Deed (which is a legal document).
A Mortgage Release for the Deed is required for execution by any mortgage holders of record.
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Section VIII: Deeds (Fee-Simple Deeds – PRV Sites, Pump
Station Sites and Streets)
PRV and Pump Station Sites
Upon receipt of a recordable, property plat (boundary survey) prepared on 8½” x 14” paper, the City
will prepare the deed.
Access to PRV and Pump Station Sites must be separated from adjoining lots and conveyed to the
City.
The area of the PRV or pump station site must be approved by the City Engineer.
Streets (Final Plat)
The Final Plat must be approved by both Engineering and the Zoning Department. Please submit one
(1) copy to Engineering and four (4) copies to Zoning for review and approval. Upon approval, submit
one (1) recorded copy to Zoning and one (1) reduced 11”x17” copy to the Project Coordinator. See
attached preparation guidelines.
The Final Plat must show street widths, diameters of cul-de-sacs, and total linear feet of all streets.
Streets must have names.
Streets must meet the City’s requirements and pass all required field inspections for acceptance.
Streets to be dedicated to the City must adjoin another public right-of-way. Note on plat that the streets
are to be dedicated to the City of Columbia for public use.
Ownership of any alleyways, private streets or landscape zones must be identified.
Section IX: Application for Service
City acceptance of utility system(s). The City will issue ownership, operation and maintenance letter
(O&M letter) for submittal with final package to DHEC.
DHEC granting permit(s) to operate. The Consulting Engineer of record must submit the final package
to DHEC requesting the permit to operate.
Declaration of Covenant signed and the originally signed document to be returned to the Project
Coordinator for recording.
Owner’s application for service and payment of appropriate fees.
INFORMATION AND/OR
SERVICE NEEDED:
CONTACT:
ANNEXATION Mr. Chip Land
Annexation Administrator
Phone: (803) 545-3220
FIRE HYDRANT TEST Mr. Owen Livingston
Utilities & Engineering
Phone: (803) 545-3268
PLAN REVIEW
PLAN CHANGES/ALTERNATE ROUTES
CONSTRUCTION NOTICES TO CITY
ENCROACHMENT PERMITS (STATE, COUNTY & CITY)
Subdivision Plan Review
Mr. Howard Boyd
Phone: (803) 545-3290
or
Mr. Robbie Curlee
Phone: (803) 545-3265
PRE-TREATMENT AGREEMENTS
WATER MAIN/SANITARY SEWER MAIN EXTENSION
AGREEMENTS
Ms. Dee Bennett
Operations Division Manager
Phone: (803) 545-3230
CURB CUTS/ENTRANCE DRIVES/PARKING LOTS Mr. Jerry Thompson
Inspections
Phone: (803) 545-3420
INSURANCE FOR CONSTRUCTION PURPOSES
PROJECT STATUS
DECLARATION OF COVENANT
RECORD DRAWINGS REVIEW
Ms. Lisa Mills
Project Coordinator
Phone: (803) 545-3292
or
Ms. Susan Leitner
Administration Division Manager
Phone: (803) 545-3250
EASEMENTS
EASEMENTS PLATS
BONDED PLATS/EASEMENTS FOR BONDING
RELEASE AND ABANDONMENT OF EASEMENTS
ENCROACHMENT AGREEMENTS (UTILITY R/W CROSSINGS)
BOUNDARY SURVEYS FOR PUMP STATIONS & PRVS
Ms. Gale Nash
Real Estate Division Manager
Phone: (803) 545-3231
INSPECTIONS
FIELD CHANGES DURING CONSTRUCTION (MINOR)
PLAN CHANGES/ALTERNATE ROUTES
Mr. Jeff Jeffers
Construction Management
Phone: (803) 545-3372
APPLICATION FOR SERVICES
TAPS & METERS FEES
AVAILABILITY OF WATER/ SEWER SERVICE
COPIES OF RECORDED DRAWINGS
NEW ADDRESSES INSIDE THE CITY LIMITS
Mr. Denny Daniels
Asst. Administration Div. Mgr.
Utilities & Engineering
Phone: (803) 545-3243
FLOODPLAIN MANAGEMENT Mr. Ali Kahn
Floodplain Manager
Phone: (803) 545-3386
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UTILITIES & ENGINEERING
City of Columbia
Fire Hydrant Test Request
Please complete the form below for each flow test requested and return with the required payment of $175.00
per request (checks payable to City of Columbia) to:
City Engineer
Department of Utilities & Engineering
P.O. Box 147
Columbia, SC 29217
Phone: (803) 545-3400
Name:_____________________ Company:__________________ Date:_______
Address:_______________ Date Info. Needed:___________________________
County:_______________________________________
Phone Nos: _______________________(work)___________________(office)
_________________________(cell) _________________________(fax/email)
Charge: $175.00 per requested flow test
Project Name:______________________________________
TMS No.__________________________________________
Area/Location of Request :
City of Columbia____
Richland County: ___ Northeast ____ Southeast ____ Northwest ____
Lexington County ____
Reason for request: _________________________________________________
Location of specific hydrant desired to be tested:__________________________
hydrant # (if known):________________________________________________
Address to send flow test data: ________________________________________(
if different from above)
Extra copies sent to: ________________________________________________________
_________________________________________________________________________
Items below to be completed by City Engineer of City of Columbia:
Assigned to: ____Water Distribution ____Technical Services ____Other
Date Conducted____________________ Payment Received:___________________
Attach Results
_____________Field Visit Required ____________Existing System Data ____________Date of Last Test
Date__________________ Initials _______________________
Note:
ACTUAL FLOW TEST WILL NOT BE PERFORMED UNTIL THE $175.00
PAYMENT IS RECEIVED.
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Data will be returned to the above address within five (5) working days.
UTILITIES & ENGINEERING
City of Columbia
SERVICE CONNECTION PLAN
If a utility main is directly adjacent to the site, the City will provide a connection upon plan approval and
payment of tap fee. For Commercial projects a Service Connection Plan must be submitted with the following
information:
(2) copies of plans on 24” x 36” sheets, if for service only. If on-site hydrants are required, a DHEC
package may be required (See Utility Main Construction)
Please submit the following information on the plans for review:
Provide indication of existing line sizes and record drawing verification (i.e. city file#, project name, etc.)
Vicinity Map (with north arrow)
Tax Map Sheet # and address
Show property boundaries with dimensions and north arrow
Show adjacent roadways and properties, including owner of road and road number, TMS#’s, addresses,
and business names on property in question and adjacent parcels
Show building outline on site
Indicate building size, height, and use
Do site accesses meet International Fire Codes? (If building is greater than 30’ high, is access of
appropriate size and proximity?)
(a) Twenty-six (26) feet wide where appropriate
(b) Is appropriate turn around provided? If road is longer than 100
+ feet must provide turn around.
(c) Is second access required?
(d) Do all fire accesses accommodate sixty-foot (60) radii turns?
(e) Is all access all weather surfaced and able to support 78,000 lb. Vehicle?
Show proposed water meter size, location, and is vault appropriately scaled
Show proposed Sanitary Sewer Tap location, size and loading, if City of Columbia’s
Show anything that may interfere with tap installation, i.e. other utilities, ditches, other pipes, shrubbery,
steep grades, etc. Water service should be shown completely on plans including verifying information on
the main to be connected to.
Is building required to be sprinkled? Building plans examiner would indicate this requirement.
Show FDC location, if applicable. Fire hydrant must be within 100’ of FDC and not crossing a major road
Indicate B.F.P location (inside building is acceptable and if inside building, note on plans).
Show location of nearest Fire Hydrant. Fire hydrant must be within 500’ of furthest building corner as
measured along the travel-way and not crossing a major road
Show any and all pavements, parking areas, turning radii, etc. Label pavements, C&G, etc.
Owner’s name (person) and corporate name and address with telephone and fax numbers
Engineer’s name (person) and corporate name and address with telephone and fax numbers. Make certain
all addresses and addressee’s are correct.
If contiguous to City limits, must execute Petition for Annexation prior to plan review.
Please note that this is a guide to plan preparation and may not be completely applicable to all situations.
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UTILITIES & ENGINEERING
City of Columbia
UTILITY MAIN CONSTRUCTION
2 copies of construction plans on 24” x 36” sheets
Please submit the following information on the plans for review of water and/or sewer utility
construction.
Provide indication of existing line sizes and record drawing verification (i.e. city file#, project name, etc.)
Vicinity Map (with north arrow);
Tax Map Sheet # and address;
Show property boundaries with dimensions and north arrow;
Show adjacent roadways and properties, including owner of road and road number, TMS#’s, addresses,
and business names on property in question and adjacent parcels;
Show building outline on site (for commercial development only)
Indicate building size, height, and use (for commercial development only)
Show proposed water meter size, location, and is vault appropriately scaled;
Show proposed Sanitary Sewer Tap location, size and loading, if City of Columbia sewer
Show anything that may interfere with tap installation, i.e. other utilities, ditches, other pipes, shrubbery,
steep grades, etc. Water service should be shown completely on plans including verifying information on
the main to be connected to.
Show any and all pavements, parking areas, turning radii, etc. Label pavements, C&G, etc.;
Owner’s name (person) and corporate name and address with telephone and fax numbers;
Engineer’s name (person) and corporate name and address with telephone and fax numbers. (Make certain
all addresses and addressee’s are correct)
Grading, Drainage, Sediment, & Erosion Control plans (inside City limits only – see checklist)
If contiguous to City Limits, must execute Petition to Annex prior to plan review.
DELEGATED REVIEW PACKAGE (See second page of DHEC application.)
DHEC application -1 Original and 2 Copies
o Wastewater name and # is: Columbia Metro WWTP 0020940
o Water System name and # is: Canal WTP 4010001;
o City Water Specifications approved by DHEC
10/22/2002
o City sewer Specifications approved by DHEC 10/10/1991
2 copies of construction plans on 24” X 36” sheets;
1 additional plan sheet with water and wastewater lines highlighted;
2 copies of a detailed 8 ½ X 11” location map;
2 copies of Fire Hydrant flow test letter less than 1 year old;
Check to DHEC ($75.00 for each review type i.e. water and/or sewer);
2 copies of water and sewer calculations;
If to be City sewer, Approved 208 form from Central Midlands;
Please note that this is a guide to plan preparation and may not be completely applicable to all situations.
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Utilities & Engineering
City of Columbia
Grading, Drainage, Sediment and Erosion Control
SITE/GRADING PLAN: 4 copies at 24” x 36” (can coincide with utility submission)
2 for Engineering / 2 for Development Center
Please submit the following information on the plans for review:
The name and address of the owner, developer and petitioner, and the individual responsible
for satisfactory completion of the work described in the plan, if different from such persons.
Name of Development
Tax Map Number(s) of property
Address (if not yet assigned – contact Engineering at 803-545-3400)
Total Acreage
Location of Lots and Out-parcels (Numbered and Area in Square Feet)
Location of Lakes, Rivers, Streams, Swamps/Wetlands, Other Bodies of Water, and 100-year
Floodplain and Floodway with elevations.
North Arrow, Scale (not less than 1” = 20’), and Vicinity Map (at 1” = 1,000’)
Proposed physical improvements on the site, including present developments and future
utilization, if known.
All drainage provisions, flood protection provisions, erosion and sediment control measures,
vegetative practices or other protective devices to be utilized in connection with or as a part
of the proposed work.
Provisions for erosion control during construction (temporary) and during the life of the facility
(permanent). Such provisions shall include a timing schedule and sequence of operations
indicating the anticipated starting and completion dates of the particular development
sequence, and the estimated time of exposure of each disturbed area prior to completion of
effective erosion and sediment control measures. Specifications accompanying the plan shall
include, as appropriate, seeding mixes and application rates, type of sod, seedbed
preparation, lime and fertilizer application, mulching and other related data.
A complete and adequate grading plan for on-site borrow pits and material processing
facilities, where applicable, including provisions for adequate drainage in such areas.
A general description of the predominant soil types on the site.
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Date and signature of the individual or organization preparing the plan, with seal when
applicable.
Existing contours with intervals of not more than five feet. Contours shall extend 100 feet
outside the side boundary lines unless waived by the City Engineer.
Any and all information that will clarify impact upstream and downstream.
Grading, Drainage, Sediment and Erosion Control (Page 2 of 2)
If site greater than 2 acres, also include the following:
DHEC Storm water approval letter
Applicants Certification Statement (signed by responsible party) as shown below.
If less than 2 acres, also include the following:
Completed copy of DHEC 2 acres or less form.
Applicants Certification Statement (signed by responsible party) as shown below .
Design Certification Statement (signed by responsible party) as shown below:
Applicants Certification Statement (signed by responsible party) as
follows:
I (We) hereby certify that all clearing, grading, construction and/or development will be done
pursuant to this plan.
Date Permit Applicant
Design Certification Statement (signed by responsible party) as shown below:
I hereby certify that this plan is designed to meet storm drainage requirements and to contain silt on
the property concerned to the maximum extent feasible. Provisions for erosion and sediment
control and storm drainage are in accordance with the Columbia Sediment and Erosion Control and
Storm Drainage Ordinance.
Date Registered Professional Engineer, Architect, Landscape Architect
or Tier B Land Surveyor
UTILITIES & ENGINEERING
City of Columbia
EASEMENT PLAT PREPARATION GUIDELINES:
1. Prepare separate easement plats on 8 ½” x 14” paper for each easement required.
2. Show a north arrow.
3. Show a vicinity map.
4. Show a scale. (Optional)
5. Identify property lines.
6. Identify property (ies) with correct tax map number (s) and latest revision date (s) of the tax map sheet
(s) from the most current tax maps; i.e. 2004 Edition.
7. Identify current property owner (s), with now or formerly or (n/f) in front of the name (s), and the
property owner’s mailing address.
8. Identify roads (by both name and road number) and label road right-of-way widths.
9. Identify any major landmarks, i.e., rivers, railroads, transmission line rights-of-way, etc.
10. Label (i.e., 10’ exclusive City of Columbia water main easement) and back-shade permanent,
exclusive easement (s) to be obtained and show easement length (s).
11. Calculate and label the total acreage of permanent easement (s) to be obtained.
12. Denote any temporary construction easements, including bore pits, with dashed lines and label (i.e.,
15’ temporary construction easement).
13. Show tie line distance (s) from property corner (s) to easement’s beginning and/or ending points and to
any turn (s) whenever the easement does not extend parallel and adjoining a road right-of-way.
14. Show a centerline and centerline distance on all permanent easements.
15. Show any permanent encroachment (s) within the easement area, such as billboard signs, etc. Do not
show mailboxes and trees. Specify whether the encroachment may remain or must be removed for the
utility construction.
16. Identify project number (City file number for developer projects or City CIP number for City projects)
and a description of project within the title block.
17. Identify sheet number (s) on easements plat (s), i.e., Sheet 1 of 1, if only one easement is required for
the project or Sheet 1 of 6, Sheet 2 of 6, Sheet 3 of 6, Sheet 4 of 6, Sheet 5 of 6 and Sheet 6 of 6, if six
easements are required for the project.
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UTILITIES & ENGINEERING
City of Columbia
EASEMENT PLAT SAMPLE
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STATE OF SOUTH CAROLINA ) AGREEMENT FOR THE COMPLETION OF
) SUBDIVISION IMPROVEMENTS
COUNTY OF )
This Agreement is entered into this
_____ day of ____________________, 200__ by and between
_____________________ (the “Developer”) and the City of Columbia (the “City”).
WHEREAS, the Developer is the owner of a tract of land in the City of Columbia commonly referred to as
___________________ (the “Project”), and
WHEREAS, the Developer is desirous of recording a plat (the “Plat”) dated
__________, prepared by
___________________ depicting a portion of the Project identified as __________, and
WHEREAS, the Developer is desirous of selling the lots depicted on the Plat (the “Lots”) prior to the
completion of all on-site and off-site Infrastructure (the “Infrastructure”) necessary to support the Lots, and
WHEREAS, the Developer has entered into a contract and secured the necessary funds for the
completion of the Infrastructure and the specification for the completion of the same in accordance with the
contract have been approved by the appropriate governmental authority.
NOW, THEREFORE, FOR AND IN CONSIDERATION of the above recitals, the receipt and sufficiency of
which is acknowledge by the parties hereto, it is agreed as follows:
1. The Developer hereby certifies that the cost for completing the Infrastructure is
$
____________________.
2. The Developer agrees to complete the Infrastructure within six (6) months of the date of this Agreement
and all such work shall be completed in accordance with the contract (the “Contract”) submitted to the
City, a copy of which is attached hereto as Exhibit “A”. Time is of the essence.
3. To secure and guarantee full and complete performance of the Contract, the Developer is providing the
City with a performance bond (the “Bond”) issued by _____________________ in the amount of
$
_____________, a copy of which is attached hereto as Exhibit “B”.
4. Upon execution of the Agreement the City will approve the Bonded Plat that will allow the Developer
to file the Plat and engage in the sale of the Lots.
5. In the event the construction of the Infrastructure as described in Paragraph 2 is not fully completed
within six (6) months from the date hereof, the City may present the Bond for payment of such sums as
are reasonably necessary to complete such construction. A determination that the completion of the
construction has not been timely completed or the monetary amount necessary to complete construction
shall be in the sole and exclusive discretion of the City.
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Page 2 of 2
6. All claims, disputes and other matters in question arising out of, or relating to this Agreement or the
breach thereof shall be governed and controlled by the laws of the State of South Carolina. Jurisdiction
for any action, which arises out of or relates to this Agreement for any reason whatsoever shall be in the
Court of Common Pleas for the State of South Carolina. Venue for any action which arises out of or
relates to this Agreement for any reason whatsoever, shall lie in Richland County, South Carolina.
7. Upon completion of the Infrastructure and approval of the same by the City, the Agreement shall be
deemed terminated and the Bond shall be returned to the Developer.
This Agreement shall inure to the benefit of and be binding upon the parties hereto, and their respective
successors and assigns.
WITNESSES:
______________________________ By:_________________________
______________________________ Its:_________________________
CITY OF COLUMBIA
______________________________ By:_________________________
______________________________ Its:_________________________
STATE OF SOUTH CAROLINA ) LIABILITY, HOLD HARMLESS AND
COUNTY OF ) INDEMNIFICATION AGREEMENT
WHEREAS, the City of Columbia has been required by the South Carolina Department of
Transportation or Richland County or Lexington County to execute an Application and Encroachment Permit
for a project to be completed by the undersigned because the City of Columbia will ultimately accept
ownership of the project for operation and maintenance; and,
WHEREAS, the City of Columbia requires the undersigned to be responsible for any and all liability
that it may incur as a result of the undersigned’s performance of the work of project described in the permit or
by the terms or conditions contained in the permit;
NOW THEREFORE, for and in consideration of the sum of One and no/100 ($1.00) Dollar and other
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned agrees
to be fully bound by the terms and conditions contained in the permit, a copy of which is attached hereto and
incorporated herein by reference, and the undersigned agrees to, at all times, fully comply with all terms and
conditions of the permit.
FURTHER, the undersigned agrees to fully hold harmless and indemnify the City of Columbia from
and against any and all claims, demands, actions, liens, judgments, attorney’s fees or any other liability of any
nature whatsoever arising from or out of the work of project described in the permit or by the terms or
conditions contained in the permit.
THIS Agreement shall remain in full force and effect for five (5) years after the date the City of
Columbia accepts the project for operation and maintenance.
This agreement shall be binding upon the undersigned, and the undersigned’s successors, heirs,
personal representatives and assigns.
Witness the undersigned’s hand and seal this ____________ day of ______________________,
200__.
Witnesses:
By:
Its:
STATE OF SOUTH CAROLINA )
COUNTY OF ) ACKNOWLEDGMENT
The foregoing instrument was acknowledged before me this
day
of
, 2005 by _____________________ of ____________________
(Name of Officer and Title) (City and State)
on behalf of the within-named Grantor.
______________________________________
NOTARY PUBLIC FOR SOUTH CAROLINA
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MY COMMISSION EXPIRES _____________
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Record Drawings Checklist
Project Name & Location
Date
Engineer Name & E-Mail Address
Owner/Developer E-Mail Address
Inspector City File #
Please submit (2) sets of plans on 24 X 36 sheets with the following information on the plans for review:
YES NO
"Record Drawing" marked in title block.
__ __ Show distinct phase lines and identify the phase in the as-built title block.
__ __ Identify TMS number and property owners for all adjacent properties.
Scale not smaller than 1" = 100'. (Graphic Scale)
Date (Revision Dates when changes are made after original Submittal).
North point identified as magnetic, true or grid.
Vicinity map @ scale of 1" = 1,000'.
Mean sea level datum and so stated [in statement form].
Signed certification - See 2nd page for details.
Tax map number(s) of property and adjoining properties.
Conforms to approved construction drawings and approval letter [The City of Columbia
does not determine meter sizes].
Name of Subdivision or Project.
__ __ Name and address of Sewer provider if other than the City (note if sewer provided through septic tank).
Name and address of fee simple title holder(s). MUST SUBMIT DEED TO PROPERTY.
Street names, widths and ownership (SCDOT, City, County) [Can usually be found on subdivision plan
And/or plat and is more important if inside the City limits]
___ __ Lot numbers, block numbers, phase identifications and building identification required.
___ __ Distances on sanitary sewer mains must match the coordinating stations numbers on the profile sheet.
___ __ Utility lines cannot arbitrarily end at phase lines; there must be proper termination of the line (plug,
manhole, etc.) A utility line cannot end at a tee.
___ __ All bends must be identified, sizes shown and located from (2) location points.
Topography by contours at vertical intervals of not more than five (5) feet depicting final or finished
conditions
or elevation on top of Fire hydrant. Contours must be labeled and show multiple locations
for ease of following elevations. (Required on water and sewer as-builts).
Dimensions to nearest one-tenth of the foot and Angles shown to nearest second.
Location and description of monuments (benchmarks).
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YES NO
__ All rights-of-way, easements and areas to be dedicated to public use shown along with the purpose of
each stated, including but not limited to power line rights of way, gas line rights of way, water, sanitary
sewer, and storm drainage easements, private roadways.
__ Location data: (2) locations are required for the point of beginning and the end of all new lines, on valves,
bends, reducers, meter boxes, blow offs, cleanouts, manholes and catch basins; referenced to stable
physical feature such as curb corners, building corners, property corners, etc.
where available. Station
numbers will not be accepted (Buildings to be labeled, lot numbers, block numbers if subdivision).
__ Location of utility lines running through easements of right-of-ways shown in relation to easement lines.
__ **All easements shown, labeled and dimensioned. All easements must be labeled as “Exclusive City of
Columbia easement.” Gaps closed on easements if there is private property between the easement and
the road right-of-way or property line.
__ Additional required easements shown and labeled as "City of Columbia Exclusive Water or Sanitary
Sewer Easement". Width must be included.
__ Material, size and lengths of all water lines from bend to bend.
__ ___ Size, material and slope between manholes, and lengths of all sanitary sewer lines (Sanitary Sewer).
___ Sewer profiles including separations for all other utilities meeting Ten State Standards (Sanitary Sewer).
Infiltration certification (Sanitary Sewer – usually included on as-built, but can be submitted in letter form.)
INFILATRATION CERTIFICATION
“I hereby certify that the infiltration/exfiltration does not exceed 200 gallons per day per inch of
pipe diameter per mile of sewer pipe including manholes for any section of the system.”
Registered Engineer, State of South Carolina, P.E.#____
ENGINEER’S CERTIFICATION
"I hereby certify that the streets, storm drainage system, sanitary sewer system and water system for as shown
on the Record Drawings dated
, prepared by , has been installed in accordance with the Construction
Drawings approved
."
Registered Engineer, State of South Carolina, P.E.#____
REQUIRED EASEMENT LANGUAGE
Main lines and future extensions - “
Exclusive 15’ City of Columbia Water Easement
Service Lines can be covered in a note: “There is a 10’
Exclusive City of Columbia water/sewer easements on all service lines from
the main line to the meter/cleanout” (Only in subdivisions)
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FINAL RECORD DRAWINGS REVEW PACKAGE TO THE CITY OF COLUMBIA:
__ __ (2) Sets of Record Drawings (Mylar to be submitted upon approval of drawing)
__ __ Form 2 (signed by the developer) – Identify project name, location, phase and City File Number on Form
__ __ Form 3 (signed by the contractor)- Identify project name, location, phase and City File Number on Form
__ __ Materials List - Identify project name, location, phase and City File Number on Form
__ __ Sewer Letter (if Sewer is Provided by entity other than City of Columbia) - Identify project name, location,
phase and City File Number on Form
__ __ Deed to the property - Identify project name, location, phase and City File Number on Form Identify project
name,
location, phase and City File Number on Form
__ __ Completed Record Drawing Checklist Identify project name, location, phase and City File Number on
Form
NOTE: Mylar must be submitted along with executed utility deeds, declaration of covenant (where
applicable), and Partial Mortgage Release (In instances where there is no mortgage on the property,
the Owner must return form to the City identifying the project name and address with the notation,
“There is no mortgage on this property.”)
Declaration of Covenant, Partial Mortgage Release and
utility deeds must be submitted as legal (8 ½” 14”) documents.
FINAL PACKAGE TO DHEC:
__ __ Engineer ‘s Certification Letter
The Engineer must certify that the project has been built in accordance with the permitted plans
and with good engineering practices. The certification is based upon periodic observation of the
construction by the project engineer or a representative of his/her office. Must also include an
infiltration certification for all sewer projects.
__ __ Ownership, Operation & Maintenance Letter (O&M Letter)
Letter to be provided by the City of Columbia upon receipt of all required documents (deeds,
covenants, etc.) approved pressure tests, bacteriological test and final inspection by the City’s
Utility Inspector
__ __ Pressure, Bacteriological and Fire Hydrant Flow Test Results
(Test results will be issued with the City’s O&M Letter)
__ __ (2) Sets of the Record Drawings
THE COMPLETE PACKAGE MUST BE SUBMITTED BY THE ENGINEER TO:
Central Midlands District
Environmental Quality Control
P.O. Box 156
State Park, South Carolina 29147
UTILITIES & ENGINEERING
City of Columbia
BOUNDARY SURVEY SAMPLE FOR PRV STATIONS & PUMP
STATIONS
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UTILITIES & ENGINEERING
City of Columbia
BONDED AND FINAL PLAT PREPARATION GUIDELINES
Please submit (2) copies with the following information on the plat for review:
1. Project Name in Title Block.
2. Date.
3. Show a north arrow.
4. Show a vicinity map.
5. Show a scale.
6. Identify all property lines.
7. Lot numbers, block numbers and phase lines identified.
8. Identify property and adjoining properties with correct tax map number (s) and latest revision date(s)
of the tax map sheet (s) from the most current tax maps; i.e. 2004 Edition.
9. Identify current property owner (s), with now or formerly or (n/f) in front of the name (s), and the
property owner’s mailing address.
10. Street names.
11. The Final Plat must show street widths, diameters of cul-de-sacs, and total linear feet of all streets.
12. Identify any major landmarks, i.e., rivers, railroads, transmission line rights-of-way, etc.
13. Show, label and dimension all easements. All City easements should be labeled as “Exclusive City of
Columbia Water/Sewer/Storm Drain Easements) with width identified. Gaps must be closed on all
easements on private property that are adjacent to a proposed road right-of-way or property line.
14. Make the following note for all service line easements through proposed right-of-way:
“There is an Exclusive 10’ City of Columbia water/sewer easements on all service lines from the main
line to the meter/clean-out”. You must show all easements on private property.
15. All required certifications must be on the plat and sign by the appropriate person.
Bonded Plat: The bonded plat is reviewed based on the approved construction plans.
Final Plat: The final plat is reviewed based on the approved record drawings and cannot be approved until
a Permit to Operate has been issued by DHEC.
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