Updated 01.22.2021 ISD Service Desk 714.509.4457 1 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Insert clip art
New kinds of clip art for Microsoft 365
Microsoft 365 doesn't have traditional clip art anymore, but subscribers get two fresh kinds of art in its place
icons and 3D models, available on the
Insert
tab of the ribbon, near where the Clip Art button used to be:
Icons
are ready-made images that you can insert, pivot, rotate, color, and resize (with no loss of
quality).
To read about icons, see Insert SVG images and icons.
3D graphics
look alive and can be rotated to any position you like.
To read about these 3D images, see Get creative with 3D models.
Updated 01.22.2021 ISD Service Desk 714.509.4457 2 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Insert pictures
1. Do one of the following:
▪ Select
Insert
>
Pictures
>
This Device
for a picture on your PC.
▪ Select
Insert
>
Pictures
>
Stock Images
for high quality images or backgrounds.
▪ Select
Insert
>
Pictures
>
Online Pictures
for a picture on the web.
Tip:
For a picture from your OneDrive, go to the drop-down list at the top left, and switch from
Bing
to
OneDrive
.
2. Select the picture you want, and then select
Insert
.
Resize or move pictures
▪ To resize a picture, select the picture and drag a corner handle.
▪ To wrap text around a picture, select the picture, and then select a wrapping option.
Tip:
Pick something other than
In Line with Text
, and you can move the picture around the page: select the picture and
drag it.
Updated 01.22.2021 ISD Service Desk 714.509.4457 3 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Crop a picture
Crop the margins of a picture
1. Use
Insert
>
Picture
to add the image to an Office file (such as a Word document, PowerPoint presentation, or
Excel workbook).
2. Right-click the picture. A pop-up menu appears with two buttons either immediately above or below the
menu.
Crop
is one of the buttons.
3. Select the
Crop
button.
Black crop handles appear on the edges and corners of the picture.
4. Crop the image by doing one of the following:
Description
Action
Crop one side
Drag inward on the side cropping handle
Crop two adjacent sides at the same time
Drag inward on the corner cropping handle
Crop equally on two parallel sides at once
Press and hold Ctrl while dragging inward on the side cropping handle
5. You can also outcrop, or add a margin around a picture, by dragging the cropping handles outward rather than
inward.
6. (Optional) To reposition the crop area, either change the crop area by dragging the edges or corners of the crop
rectangle, or move the picture.
7. When you're finished, press Esc or click anywhere outside the picture within the document.
Note:
Cropping tools are not available for shapes, but in Office 2010 and later, you can resize a shape and use the
Edit
Points
tool to achieve an effect similar to cropping or to customize the shape. See Use edit points to edit or crop the
shape for more information.
Updated 01.22.2021 ISD Service Desk 714.509.4457 4 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Rotate a picture or object
Rotate to any angle
1. Click the object that you want to rotate.
2. Click the rotation handle at the top of the object, and then drag in the direction that you want.
▪ To constrain the rotation to 15-degree increments, press and hold Shift while you drag the rotation
handle.
▪ When you rotate multiple shapes, they do not rotate as a group, but instead each shape rotates around
its own center.
Rotate to an exact angle by degrees
1. Click the object you want to rotate.
2. Under
Drawing Tools
(or
Picture Tools
if you're rotating a picture), on the
Format
tab, in the
Arrange
group,
click
Rotate
, and then click
More Rotation Options
.
3. In the pane or dialog box that opens, enter the amount that you want to rotate the object in the
Rotation
box. You
can also use the arrows to rotate the object exactly where you want.
If you don't see the
Drawing Tools
or
Picture Tools
Format tabs, make sure that you've selected a text box, shape, or
WordArt. You may have to double-click the object to open the
Format
tab.
Updated 01.22.2021 ISD Service Desk 714.509.4457 5 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Rotate 90 degrees
1. Click the object that you want to rotate.
2. Under
Drawing Tools
(or
Picture Tools
if you're rotating a picture), on the
Format
tab, in the
Arrange
group,
click
Rotate
, and then:
▪ To rotate the object 90 degrees to the right, click
Rotate Right 90°
.
▪ To rotate the object 90 degrees to the left, click
Rotate Left 90°
.
If you don't see the
Drawing Tools
or
Picture Tools
Format tabs, make sure that you've selected a text box, shape,
WordArt or picture. You may have to double-click the object to open the
Format
tab.
Flip an object
You can create the effect of a mirror image or flip an object upside-down (invert it) by using the Flip tools.
1. Click the object that you want to rotate.
2. Under
Drawing Tools
(or
Picture Tools
if you're rotating a picture), on the
Format
tab, in the
Arrange
group,
click
Rotate
, and then:
▪ To turn an object upside-down, click
Flip Vertical
.
▪ To create a mirror image of the object, click
Flip Horizontal
.
If you don't see the
Drawing Tools
or
Picture Tools
Format tabs, make sure that you've selected a text box, shape,
WordArt or picture. You may have to double-click the object to open the
Format
tab.
Reverse text in a flipped object
Tip:
If you simply want to create a mirror image of text in a document, see Reverse text or create a mirror image.
When you rotate an object, any text within the object will rotate with it. However, text within a flipped object is not
automatically flipped with the rotation tool. To reverse text along with the object that contains it, you can do the following in
Outlook, Excel, and PowerPoint.
1. Select and then right-click the object you want to reverse, and then click
Format Shape
.
2. In the
Format Shape
pane, under
Shape Options
, click
Effects
.
Updated 01.22.2021 ISD Service Desk 714.509.4457 6 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
3. Under
3-D Rotation
, in one of the
Rotation
boxes (X, Y, or Z, depending on how you want to rotate your text),
enter
180
.
Notes:
▪ Changing the rotation may affect the fill color of your object. You can adjust your fill color in the
Format
Shape
pane on the
Fill & Line
tab.
▪ When you click in the object to edit the text, it will revert back to its original appearance temporarily while
you edit it. The reversed appearance will be reapplied when you are done editing text and you click
outside of the object.
Updated 01.22.2021 ISD Service Desk 714.509.4457 7 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Insert a screenshot
Screenshots are useful for capturing snapshots of programs or windows that you have open on your computer. When you
click the
Screenshot
button, open program windows are displayed as thumbnails in the
Available Windows
gallery. You
can insert the whole program window, or use the
Screen Clipping
tool to select part of a window. Only windows that have
not been minimized to the taskbar can be captured.
Note:
Only one screenshot at a time can be added. To add multiple screenshots, repeat steps 2 and 3 below.
1. Click in the document at the location where you want to add the screenshot.
2. In Excel, Outlook, and Word: On the
Insert
tab, in the
Illustrations
group, click
Screenshot
.
In PowerPoint: On the
Insert
tab, in the
Images
group, click
Screenshot
.
3. The
Available Windows
gallery appears, showing you all the windows that you currently have open. Do one of
the following:
▪ To insert a screenshot of an entire window into your document, click the thumbnail image of that window.
▪ To add a selected portion of the first window shown in the
Available Windows
gallery, click
Screen
Clipping
; when the screen turns white and the pointer becomes a cross, press and hold the left mouse
button and drag to select the part of the screen that you want to capture.
4. The window or portion of the screen you selected is automatically added to your document. You can use the tools
on the
Picture Tools
tab to edit and enhance the screenshot.
Updated 01.22.2021 ISD Service Desk 714.509.4457 8 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Use charts and graphs in your presentation
To create a simple chart from scratch in PowerPoint, click
Insert
>
Chart
and pick the chart you want.
1. Click
Insert
>
Chart
.
2. Click the chart type and then double-click the chart you want.
Tip:
For help deciding which chart is best for your data, see Available chart types.
3. In the worksheet that appears, replace the placeholder data with your own information.
4. ed, close the worksheet.
Tip:
When you insert a chart, small buttons appear next to its upper-right corner. Use the
Chart Elements
button to
show, hide, or format things like axis titles or data labels. Or use the
Chart Styles
button to quickly change the color
or style of the chart. The
Chart Filters
button is a more advanced option that shows or hides data in your chart.
Updated 01.22.2021 ISD Service Desk 714.509.4457 9 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Create a timeline
Create a timeline
1. On the
Insert
tab, click
SmartArt
.
2. In the
Choose a SmartArt Graphic
gallery, click
Process
, and then double-click a timeline layout.
3. Click
[Text]
, and then type or paste your text in the SmartArt graphic.
Note:
You can also open the
Text Pane
and type your text there. If you do not see the
Text Pane
, on the
SmartArt
ToolsDesign
tab, click
Text Pane
.
Add more dates to your timeline
1. Click a shape in the timeline.
2. On the
SmartArt ToolsDesign
tab, do one of the following:
▪ To add an earlier date, click
Add Shape
, and then click
Add Shape Before
.
▪ To add a later date, click
Add Shape
, and then click
Add Shape After
.
3. In the new date box, type the date that you want.
Updated 01.22.2021 ISD Service Desk 714.509.4457 10 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Move a date in your timeline
1. On the timeline, click the date you want to move.
2. On the
SmartArt ToolsDesign
tab, do one of the following:
▪ To move a date sooner than the selected date, click
Move Up
.
3. To move a date later than the selected date, click
Move Down
.
Change to a different timeline layout
1. Click the SmartArt graphic timeline.
2. On the
SmartArt ToolsDesign
tab, in the
Layouts
group, click More .
Note:
To view only the timeline and process-related layouts, at the bottom of the layouts list, click
More Layouts
, and
then click
Process
.
3. Pick a timeline or process-related SmartArt graphic, like the following:
▪ To show progression in a timeline, click
Accent Process
.
▪ To create a timeline with pictures or photos, click
Continuous Picture List
. The circular shapes are
designed to contain pictures.
Updated 01.22.2021 ISD Service Desk 714.509.4457 11 of 16
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PowerPoint
Pictures, Charts and Tables
Change the colors of your timeline
1. Click the SmartArt graphic timeline.
2. On the
SmartArt ToolsDesign
tab, click
Change Colors
.
Note:
If you don't see the
SmartArt ToolsDesign
3. Click the color combination that you want.
Tip:
Place your pointer over any combination to see a preview of how the colors look in your timeline.
Updated 01.22.2021 ISD Service Desk 714.509.4457 12 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Add a table to a slide
You can add a table to a slide by creating it right in PowerPoint. You can also copy and paste a table from Word or Excel.
It's not possible to convert existing slide text into a table.
Insert an empty table, then add text to it.
Create and format a table in PowerPoint
1. Select the slide that you want to add a table to.
2. On the
Insert
tab, select
Table
.
3. In the
Insert Table
dialog box, do one of the following:
▪ Use the mouse to select the number of rows and columns that you want.
▪ Select
Insert Table
, and then enter a number in the
Number of
columns
and
Number of rows
lists.
4. To add text to the table cells, click a cell, and then enter your text. After you enter your text, click outside the table.
Tips:
▪ To quickly insert a new row at the end of a table, click inside the last cell of the last row, and then press
TAB.
▪ To add rows or columns, right-click a cell, click
Insert
insert the row or column.
▪ To delete rows or columns, right-click a cell, click
Delete
on the mini toolbar, and choose what you'd like
to delete.
Copy and paste a table from Word
1. In Word, click the table that you want to copy, and then go to
Layout
>
Select
>
Select Table
.
2. On the
Home
tab, in the
Clipboard
group, select
Copy
.
3. In your PowerPoint presentation, select the slide that you want to copy the table to, and then on the
Home
tab, in
the
Clipboard
group, click
Paste
.
Tip:
You can also copy and paste a table from your PowerPoint presentation onto an Excel worksheet or into a Word
document.
Updated 01.22.2021 ISD Service Desk 714.509.4457 13 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Copy and paste a group of cells from Excel
1. To copy a group of cells from an Excel worksheet, click the upper-left cell of the grouping that you want to copy,
and then drag to select the rows and columns that you want.
2. On the
Home
tab, in the
Clipboard
group, select
Copy
.
3. In your PowerPoint presentation, select the slide that you want to copy the group of cells to, and then on
the
Home
tab, in the
Clipboard
group, click
Paste
.
Tip:
You can also copy and paste a table from your PowerPoint presentation onto an Excel worksheet or into a Word
document.
Insert an Excel spreadsheet within PowerPoint
When you insert an Excel spreadsheet into your presentation, it becomes an OLE embedded object. If you change the
theme (colors, fonts, and effects) of your presentation, the theme does not update the spreadsheet you inserted from
Excel. You also won't be able to edit the table by using options in PowerPoint.
1. Select the slide that you want to insert an Excel spreadsheet into.
2. Go to
Insert
>
Table
, and then choose
Excel Spreadsheet
.
3. To add text to a table cell, click the cell, and then enter your text.
After you enter your text, click outside the table.
Tip:
To edit the Excel spreadsheet after you have deselected it, double-click the table.
After you add a table to your presentation, you can use the table tools in PowerPoint to make formatting, style, or other
types of changes to the table. To learn how to edit what you added to your PowerPoint presentation, see Change the look
of a table.
Updated 01.22.2021 ISD Service Desk 714.509.4457 14 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Add or delete table rows and columns
Add a row
1. Click a table cell in the row above or below where you want the new row to appear.
2. Under
Table Tools
, on the
Layout
tab, in the
Rows & Columns
group, do one of the following:
▪ To add a row above the selected cell, click
Insert Above
.
▪ To add a row below the selected cell, click
Insert Below
.
Notes:
▪ To add multiple rows at once, using your mouse, drag to select an equal number of rows to the
amount that you want to add, and then click
Insert Above
or
Insert Below
▪ To add a row at the end of a table, click the rightmost cell of the last row, and then press TAB.
Add a column
1. Click a table cell to the right or the left of the column where you want the new column to appear.
2. Under
Table Tools
, on the
Layout
tab, in the
Rows & Columns
group, do one of the following:
▪ To add a column to the left of the selected cell, click
Insert Left
.
▪ To add a column to the right of the selected cell, click
Insert Right
.
Note:
To add multiple columns at once, using your mouse, drag to select an equal number of
columns to the amount that you want to add, and then click
Insert Left
or
Insert Right
.
Delete a row or column
1. Click a table cell in the column or row that you want to delete.
2. Under
Table Tools
, on the
Layout
tab, in the
Rows & Columns
group, click
Delete
, and then click
Delete
Columns
or
Delete Rows
.
Delete a table
1. Click the table to select it.
2. Under
Table Tools
, on the
Layout
tab, in the
Rows & Columns
group, click
Delete
, and then click
Delete
Table
or press DELETE on your keyboard.
Updated 01.22.2021 ISD Service Desk 714.509.4457 15 of 16
Microsoft Resources
PowerPoint
Pictures, Charts and Tables
Add a border to a table
Use a table style to add a border
Applying a pre-designed table style is a quick way to make your table stand out. Table styles add coordinating borders,
shading, and text formatting.
1. Click inside a table, and then click the
Table Tools Design
tab (the
Table Design
tab in Office for Mac).
2. In the
Table Styles
gallery, click a table style. To see more gallery styles, click the
More
arrow. (This arrow
appears below the gallery in Office for Mac.)
Add a custom border
To design your own custom border, choose the color, width, line style, and where you want to apply the borders.
1. In Word or Outlook, click in the table, and then click the
Table Move Handle
to select the table.
In PowerPoint, click anywhere on the outside border of the table to select it. (The
Table Move Handle
does not appear in
PowerPoint.)
2. Click the
Table Tools Design
tab (the
Table Design
tab in Office for Mac).
3. Design your border.
Click
Line Style
(
Pen Style
in PowerPoint) and choose a style.
Updated 01.22.2021 ISD Service Desk 714.509.4457 16 of 16
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PowerPoint
Pictures, Charts and Tables
Click
Line Weight
(
Pen Weight
in PowerPoint) and choose the border width you want.
Click
Pen Color
and choose a color.
4. Click
Borders
and choose the borders you want.
Tip:
To change or add borders for part of your table, check that
Border Painter
is selected and then click each border in
first.
For more information, please refer to the Microsoft training resource page HERE
