Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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Promotion Curriculum Vitae
Format Instructions
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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Table of Conte nts
Background (Purpose, Effective Date, Overview) ………………………………………………………. 3
Getting Started ……………………………………………………………………………………………4
Format ……………………………………………………………………………………………………. 5
Section 1 (Title) …………………………………………………………………………………… 6
Section 2 (Precept 1: Performance Rating and Reviewing Official’s Statement (Performance) …. 6
USPHS Assignments(s), Duties & Impact ……………………………………………….. 6
USPHS Assignment Collateral Duties ……………………………………………………. 7
Awards History …………………………………………………………………………….7
Section 3 (Precept 2: Education, Training & Professional Development) …………………………8
Credentials …………………………………………………………………………………8
Certifications & Additional Training ……………………………………………………... 9
Licensure ………………………………………………………………………………….. 9
Continuing Education ……………………………………………………………………...10
Public Health Training & Experience …………………………………………………...…10
Section 4 (Precept 3: Career Progression & Potential) ……………………………………………..11
USPHS Career Progression Overview …………………………………………………..…11
Section 5 (Precept 4: Professional Contributions & Service to the PHS Commissioned Corps
Officership) ………………………………………………………………………………12
Honor/Integrity/Duty (Deployment) ……………………………………………………….12
Other Commissioned Corps and Professional Contributions ………………………………13
Mentoring Activities ……………………………………………………………………….13
Publications ………………………………………………………………………………...14
Presentations ……………………………………………………………………………….14
Outreach (Civic, Community and Volunteer/Outside Activities) ………………………….14
Appendix A Promotion CV Template……………………………………………………………15
Appendix B Continuing Education Summary Sheet……………………………………………..21
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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BACKGROUND
Purpose
The purpose of this document is to provide officers with instructions and guidance on how to best prepare and present
their Promotion Curriculum Vitae (CV) . This Promotion CV provides a common format for reporting crucial data that will
be reviewed during the promotion process. Standardization allows the promotion board to quickly locate and review
c ritic al elements in an offic er’s Promotion CV.
Officers are encouraged to utilize a more comprehensive CV when applying for new assignments.
Effective Date
Th is Promotion CV is effective for the 2023 promotion cycle. Each officer must upload to their eOPF before
December 31
st
each year.
Overview
The Promotion CV aligns with the Promotion Benchmarks, reflects an offic er’s career progression, and demonstrates
leadership, officership, responsibilities, and complexity in work assignments based on the following promotion
precepts:
• Performance Rating and Reviewing Official’s Statement (Performance)
• Education, Training, and Professional Development
• Career Progression and Potential
• Professional Contributions, Basic Level of Force Readiness History, and Service to the PHS Commissioned
Corps (Offic ers hip)
The Promotion CV is the OFFICIAL CV REQUIRED to be maintained by all PHS Commissioned Corps officers
for the purposes of promotion.
Officers must follow the Promotion CV format and instructions. Some general considerations on the content of th e CV
are described below. While a strong Promotion CV is crucial to a successful promotion cycle, it is only one component
of the promotion package and does not guarantee promotion.
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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GETTING STARTED
As you develop your Promotion CV, there are several important factors to keep in mind: 1) Focus on impact in your
job description; 2) be concise; and 3) use action verbs rather than passive words.
1. Focus on impact in your job description – It is c ritic al to demonstrate activities and accomplishments that
have made an impact to your agency, people served, or to public health in general. An impact statement is not
another description of duties. Instead, it summarizes and quantifies, in plain language
1
, the difference your
efforts have made.
Questions to think about:
a. Did you have any definite, quantifiable, positive outcomes to your work?
b. Did you exceed or meet the goals?
c. How w ere people’s lives or health affected?
d. Did you advance the goals of your agency?
e. Are you considered a Subject Matter Expert (SME) by your agency?
f. Did you develop new policies or procedures that improved work processes or patient care delivery?
g. Did you create or improve research protocols, guidelines, procedures, etc.?
2. Be concise – The reviewer needs to be able to review your materials and quickly disc ern the important
details .
a. Avoid the fluff. It is better to have a small amount of information that is impactful.
b. Reduce the verbiage to get your point across effec tively.
c. Do not provide excessive details about every position and skill you have. Focus on the most important points.
d. Don’t be ambiguous. Explain concepts in plain language. Have someone who is not familiar with your work
review your narrative for clarity of language, as officers reviewing your CV may not be familiar with the
specific agency worked.
3. Use action verbs rather than passive verbs at every opportunity – Use action verbs whenever you are
describing your duties, accomplis hments, impacts or other characterizations in the CV, as these convey specific
activities performed by the officer.
1
To learn more about writing in plain language, please see the following resources: https://www.nih.gov/institutes- nih/nih-office-
director/office-communications-public-liaison/clear-commu n ication/plain-language and
https://www.cdc.gov/healthliteracy/developmaterials/plainlanguage.html
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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FORMAT
All entries must be in reverse chronological order in all sections, unless otherwis e noted in section instructions.
Please use the Sample Promotion CV as a guide for formatting and content.
Basic format items required:
1. Font: Times New Roman 11 or 12 pt.
2. Bullets: Bullets should be used to identify descriptions within a section (e.g., duties and accomplis hments
under the individual positions in the agency assignment section).
3. Margins: No less than left and right at 0.50”, top and bottom at 1.0”.
4. Single spacing
5. He aders and Footers:
a.
Each page must have your rank and name, SERNO, and category, in the upper right-hand corner of each page.
b.
The date (Month/ Year) must be listed in the upper left-hand corner of each page.
c. The page number must be listed on the center bottom of each page.
6. Initials and Acronyms:
a. Spell out any acronyms the firs t time they are used, followed by the acronym within parentheses. (This is at the
discretion of the officer to be used, when appropriate).
b. After the initial disclos ure, acronym usage is permitted.
7. Table s :
a. Table titles are formatted with center alignment and content formatted with left alignment. Column widths may
be adjusted as needed.
b.
If you do not have information to add into a table, s till list the table in the Promotion CV. State “N/A” in the firs t
cell of the table. You do not need to list N/A in every cell.
8. Bolding: Bold font text is only for headings and as displayed in the sample Promotion CV. Do not use bold
font on words for impact.
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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Promotion CV Content and Section Instructions
SECTION 1: TITLE
1. The first page of your CV begins with your rank and name, degree(s)/certific ation(s), duty station name (ex:
IHS, FDA, etc.) and work mailing address, work email and work phone number.
2. Under your title information, include your last temporary promotion (found under the Personnel Orders section
of the eOPF).
SECTION 2: PRECEPT 1: PERFORMANCE RATING AND REVIEWING OFFICIAL’S
STATEMENT (PERFORMANCE)
USPHS ASSIGNMENT(S), DUTIES & IMPACT
1. List all USPHS assignments (full time and temporary) with details.
2. All other duties beyond your key position related responsibilities should be captured in the Collateral Duties
section.
Current Agency Tit le:
Billet Grade: (Indicate in addition to billet grade, whether position is supervisory or managerial.)
Date:
Agency:
Duties & Responsibilities: Duties and responsibilities are not included in an officer’s eOPF. The Promotion
CV is often the only document in the eOPF that describes an officer’s level of responsibility.
•
Summarize your key responsibilities and duties in bullet format. Do not include extraneous duties
that are not meaningful or associated with impact. Be concise.
•
Limit bullets to no more than 10.
Impact/Accomplishments: Identify major accomplishments associated with the position in bullet format.
•
Your impact should mirror the corresponding duties listed above and demonstrate your
contributions and the difference you made as an officer to your organization.
•
Limit bullets to no more than 10.
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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USPHS ASSIGNMENT COLLATERAL DUTI ES
In table format with the below listed three columns list ONLY collateral duties under duty station/assignment.
Collateral duties are those in which you have been assigned that are above your primary job responsibilities.
Examples of collateral duties:
•
Assignment to an agency workgroup
•
Instructor for a class required by your agency (BLS, etc.)
•
Appointment to an agency board or advisory group
•
Selected or volunteered to take on an additional project or assignment
•
Represented your agency as a subject matter expert, etc.
•
COTR/COR (include the level)
Role
Description & Impact
Date(s)
Identify your role
(member, lead, etc.)
Provide description of duty
Repeat USPHS ASSIGMENT(S), DUTIES, IMPACT & USPHS ASSIGNMENT COLLATERAL DUTIES for each
assignment as an officer in the USPHS at the end of each assignment section)
AWARDS HI S TO RY
In this section you will list awards and recognition by importance, then date received in a table format with the below
listed three columns. USPHS awards must be on your PIR prior to listing on the CV. If there are duplicate award
types, but received in different years, list all years in the same row under date column.
DO NOT list non-uniformed service awards or other awards received prior to USPHS call to active duty.
1. USPHS AWARDS
Awards should be listed in order of importance in the following order with the date received: 1) Surgeon General
Awards, 2) Individual Honor Awards, 3) Unit Honor Awards, 4) Service Awards, 5) Campaign Medals, 6) Other
Ribbons, 7) Badges and Insignia.
2. UNIFORMED SERVICE AWARDS
May include awards prior to USPHS CAD.
3. OTHER AWARDS
May include awards received by OP/DIV agency, professional organizations, etc.
4. LETTERS / CER TI FI CATES OF APPRECIATION
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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Type of Award/Recognition
Year(s) Awarded
USPHS
Uniformed Services
Other
Letters/Certificates of
Appre ciation
SECTION 3: PRECEPT 2: EDUCATION, TRAINING & PROFESSIONAL DEVELOPMENT
CREDENTI ALS
In table format, within the columns listed below, document the degree(s) obtained.
Indicate the academic institution
and include the year the degree was received.
•
Indicate your qualifying degree; there should only be ONE degree, as applicable for your category.
•
List additional degrees, starting with your most recent degree.
•
Add Honors in parentheses next to degree, if applicable.
•
If you are currently enrolled, list the ongoing program in this section with an anticipated
completion date under the “Year Received”.
•
Ensure that all transcripts are submitted to CCHQ and visible in your eOPF.
Degree Specialty College/University
Year Received
(Actual/Projected)
Qualifying Degree:
Additional Degree(s):
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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CERTIFICATIONS, REGI S TRATI O NS & ADDITIONAL TRAINING PROGRAMS
Document your certifications in table format within the three columns.
Indicate the certifying organization and the date obtained. The certifications may be for your discipline, position(s),
or the USPHS. Additional training includes, but is not limited to, fellowships, internships, and residencies. If your
certification, registration, or additional training does not have an expiration date, then state not applicable (N/A).
LI CENSURE
Indicate your current license(s) in a table format within the three columns. Include the type, state in which you are
licensed, and expiration date. If your license or profession does not require continuing education and you did not
obtain any optional credit, then state not applicable (N/A) in the first box.
Type State Expiration Date
# of CE Hours Required
pe r ___ years (indicate
licensing period)
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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CONTINUI NG EDUCATI ON
Submit CE Summary Sheet – Appendix B
CONTINUI NG EDUCATI ON (PLANS, DEVELOPS, LEADS):
In this section, list where you actively engaged in teaching, planning, developing, or leading continuing education
activities since your last promotion.
Type of Activity
Role
Date(s)
PUBLIC HEALTH TRAININGS & EXPERI ENCE
In this section list your most significant trainings completed since USPHS CAD. Do not include Continuing
Education listed in the Continuing Education Summary Sheet.
Description Organization Role
Date Completed
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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SECTION 4: PRECEPT 3: CAREER PROGRESSION & POTENTIAL
USPHS CAREER PROGRESSION OVERVIEW
Use the table format with the below listed seven columns.
1. Mission Priority
Throughout an officer’s career, assignments should meet one or more of the Mission Priority (MP)
buckets. MP buckets are defined as follows and should be annotated in column 7:
• [MP Bucket 1] Permanent duty assignment in organizations that primarily serve underserved and vulnerable
populations (e.g., IHS, BOP, DHS-IHSC)
•
[MP Bucket 2] Permanent duty assignment in organization that provides direct clinical care (e.g., IHS, BOP,
DHS-IHSC, NIH Clinic al Center, DoD, USCG)
•
[MP Bucket 3] Serve in a difficult to retain discipline (physician, veterinarian, nurse practitioner, dentist,
physician assistant)
•
[MP Bucket 4] Permanent duty assignment in a hazardous duty or isolated hardship location, or in national
health security
•
[MP Bucket 5] Assignments that demonstrate leadership (e.g., supervisor, manager, executive); considered a
subject matter expert; independently leads programs, projects, and/or teams
2. Billet Level
See instructions within the table below. If unsure of agency position status, verify with direct supervisor or
agency liaison.
3. Assignments
List all current and past assignments in reverse chronological order.
Only list your significant temporary duty (TDY) and details outside of your normal job duties that
demonstrate your leadership and impact on public health.
Do not list deployments that should be captured under Honor/Integrity/Duty in Section 4.
4. Mobility
Geographic move is defined as a change of city or agency. Programmatic move is defined as a change of
billet within the same agency.
Documentation of mobility must be via personnel orders and the PIR.
5. Collateral Duties
Should be captured under USPHS Assignment(s), Duties & Impact in Section 2.
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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Date
Temporary
Rank &
Grade
Billet Grade
Agency Position
Type
Agency Position
Title
Agency &
Location
Mission
Priority
Factor
MM/DD
/YYYY
-
MM/DD
/YYYY
Your current
T-rank and
grade
List billet grade
and if position
was su
pervisory
or non-
supervisory
List general
position status. For
example, SME,
Team Lead,
Director, Team
member, etc.
According to
Agency Position
Title
Do not list billet
title
Spell out
Agency Name
and include city
and state
List one or
more of the
Mission
Priority
Buckets
SECTION 5: PRECEPT 4 : PRO FES S I ONAL CONTRI BUTI O NS & S ERVI CE TO THE PHS
COMMISSIONED CORPS (OFFICERSHIP)
HONOR/INTEGRI TY/DUTY ( DEPLOYMENTS )
List your USPHS and agency deployments, along with your role and impact, in table below. Deployment-related
training activities should not be listed in this section.
Mission Role & Impact Year(s)
USPHS
Agency
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OTHER CO MMI S S I ONED CORPS AND PROFESSIONAL CONTRI BUTI ONS
This section includes support activities such as involvement in Category and USPHS collateral duties, professional
organizations, mentoring activities, publications, presentations, outreach, and continuing education.
Include the group’s/committee’s name, then list your leadership and type of role whether it is general membership or
a designated/formal role (reviewer, lead, member, etc.) in the group. Include impact which is the actual “work” you
are doing in this group. Organize by priority and then reverse chronological order. Use the below tables.
Category Collateral Duties
Group/Committee
Role & Impact
Year(s)
Start with Category followed by Category
PAG (if applicable) and ad hoc
workgroups.
USPHS Collateral Duties
Group/Committee
Role & Impact
Year(s)
Start with response team, followed by
Surgeon General Chartered Groups and ad
hoc workgroups.
Professional Organizations
Group/Committee
Role & Impact
Year(s)
List in reverse chronological order
MENTO RING ACTIVITIES
Officers are encouraged to have both formal and informal mentoring relationships that may be in other categories,
agencies, or professions. List the program and your role (protégé, mentor, mentee, etc.). Supporting documentation
for official PHS mentoring activities should be included in your eOPF.
Official Category Program
Role
Year(s)
(Program Name and Role)
Other PHS/Agency
Program
(Program Name and Role)
Protecting, Promoting, and Advancing the Health and Safety of Our Nation.
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PUBLICATION(S)
List up to 15 of your most significant publications (e.g., journal articles, books/book chapters, guidelines,
newsletters, funded grants.).
• Us e BOLD font for your last name only.
• List publications in reverse chronological order.
• The URL: https://www.ncbi.nlm.nih.gov/books/NBK7274/ inc ludes formats for bibliographic
citation of Internet resources; references for journals are located here:
https://www.ncbi.nlm.nih.gov/books/NBK7282/.
PRES ENTATION(S)
List up to 15 of your most significant presentations at meetings, conferences, and workshops.
Title of Presentation
Title of Meeting
Type of Activity
Location
Date(s)
OUTREACH (CIVIC, COMMUNITY, AND VOLUNTEER/OUTSIDE ACTIVITIES) :
List up to 15 community and civic activities. Include organization, role, and length of service. Do not repeat
officership highlights under this section.
Type of Activity
Date(s)
Last Update: Month/Ye ar
RANK First Middle Last
PHS # XXXXX
Category
15
PY 2022 PROMOTION CURRICULUM VITAE
RANK FIRST MIDDLE LAST NAME
Degree(s) & Certificate(s)
OPDIV Name
Work Mailing Address
Work Email Address
Work Phone Number
Last Temporary Promotion Date
MM/DD/YYYY
PRECEPT 1: PERFORMANCE RATING AND REVIEWING OFFICIAL’S STATEMENT (PERFORMANCE)
USPHS ASSIGNMENT(S), DUTIES & IMPACT
Current Agency Title:
Billet Grade :
Date:
Agency:
Duties & Responsibilities:
•
Impact/Accomplishments:
•
•
US PHS AS S I GNMENT COLLATERAL DUTI ES
Role
Description & Impact
Date(s)
APPENDIX A
Last Update: Month/Ye ar
RANK First Middle Last
PHS # XXXXX
Category
16
AWARDS HISTORY
Type of Award/Recognition
Year(s)
Awarde d
USPHS
Uniformed
Services
Other
Letters/Certificates
of Appreciation
PRECEPT 2: EDUCATION, TRAINING & PROFESSIONAL DEVELOPMENT
CREDENTIALS
Degree
Specialty
College/University
Year Received
(Actual/Projected)
Qualifying Degree:
Additional Degree(s):
Last Update: Month/Ye ar
RANK First Middle Last
PHS # XXXXX
Category
17
CERTIFICATIONS, REGISTRATION & ADDITIONAL TRAINING PROGRAMS
LI CENSURE
Type State Expiration Date
# of CE Hours Required
per ___ years (indicate
licensing period)
CONTINUING EDUCATION (PLANS, DEVELOPS, LEADS)
Type of Activity
Role
Date(s)
PUBLI C HEALTH TRAI NI NG & EXPERI ENCE
Description Organization Role
Date Completed
Last Update: Month/Ye ar
RANK First Middle Last
PHS # XXXXX
Category
18
PRECEPT 3: CAREER PROGRESSION & POTENTI AL
USPHS CAREER PROGRESSION OVERVIEW
Date
Temporary
Rank &
Grade
Billet
Grade
Agency
Position
Type
Agency Position
Title
Agency &
Location
Mission
Priority
Factor
PRECEPT 4 : PRO FES S I ONAL CONTRI BUTI O NS & S ERVI CE TO THE PHS COMMISSIONED CORPS
(OFFICERSHIP)
HONOR/INTEGRITY/DUTY (Deployments)
Mission
Role & Impact
Year(s)
USPHS
Agency
Last Update: Month/Ye ar
RANK First Middle Last
PHS # XXXXX
Category
19
OTHER COMMISSIONED CORPS AND PROFESSIONAL CONTRIBUTIONS
Category Collateral Duties
Group/Committee
Role & Impact
Year(s)
USPHS Collateral Duties
Group/Committee
Role & Impact
Year(s)
Professional Organizations
Group/Committee
Role & Impact
Year(s)
Mentoring Activities
Official Category Program
Role
Year(s)
(Program Name and Role)
Other PHS/Agency
Program
Last Update: Month/Ye ar
RANK First Middle Last
PHS # XXXXX
Category
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Publication(s)
1)
Presentation(s)
Title of Presentation Title of Meeting
Type of
Activity
Location Date(s)
Outreach (Civic, community, and volunteer/Outside Activities)
Type of Activity
Date(s)
Appe ndix B
Rank Full Name
Category
PHS #12345
Month Year
CONTINUING EDUCATION SUMMARY SHEET
Example
21
GUIDANCE: Upload the Continuing Education Summary Sheet to the Continuing Education section of your eOPF.
The CEU Summary Sheet may include employer-required training (e.g., credential maintenance,
ref resher courses), or specific training that you want to highlight (HIPPA, leadership) from the past
five years.
Title of Training
Sponsor
Location
Month,
Ye ar
Contact
Hours
Bioterrorism and Ethics
CDC Unive rsity
Atlanta, GA
Nov 2022
1.5
Building a P rivy after a Disaster –
Avoiding the P itfa lls
RDF-1
virtual
training
Oct 2022
5.0
Epi in Outer Space: Should we
Drink Tang like the Astronauts?
Atlanta COA
Atlanta, GA
Jun 2022
1.0
Go Natural or Man-Made Fiasco
– What’s Up in Your Next
Deployment?
SciP AC
webinar
Apr 2022
1.0
Sitting on the Bench – Strategies
for P inch-Hitting in the Lab
CDC/National Center for
Environmental Health
online
course
Mar 2022
10.0
2022 TOTAL
18.0 hours
MHT Deployment Preparedness
Training
MHT Tra ining
webinar
Nov 2021
1.0
U.S. Agency for International
Development’s Office of
Foreign
Disaster Assistance 101
Tie r 1 Response Team
Training
webinar
Nov 2021
1.0
FEMA ICS-400: Advanced
ICS Command and General
Staff — Complex Incidents
Maryland
Emergency
Management
Division
Silver Spring,
MD
Oct 2021
16.0
USPHS Scie ntific and Training
Symposium
USPHS/COF
Oklahoma
City, OK
Jun 2021
12.0
2021 TOTAL
30.0
hours
Appe ndix B
Rank Full Name
Category
PHS #12345
Month Year
CONTINUING EDUCATION SUMMARY SHEET
Example
22
Title of Training
Sponsor
Location
Month,
Ye ar
Contact
Hours
Leadership Principles for Safety and
Occupational Health Professionals
National Safety
Council
Online
Mar 2021
16.0
83rd Annual Educational Conference
and Exhibition, National
Environmental
Health Association
Online
Feb 2021
16.0
Advisory Committee on
Immunization Practices (ACIP)
Quarterly Meeting
ACIP
Atlanta,
GA
Jan 2021
12.0
Incident Command System Safety
Officer (S-404) Course
Pacific Southwest
Region Fire and
Aviation
Management
Online
Jan 2021
40.0
2020 TOTAL
84.0 hours
