!
Manual&for&Formatting&the&Tables&and&the&List&of&Tables&in&the&
Thesis&or&Dissertation!
!
This%manual%provides%information%on:%
• How%to%properly%format%tables%within%the%thesis%or%dissertation.%
• Examples%of%properly%formatted%tables.%%
• The%format%requirements%for%the%List%of%Tables.%
• How%to%manually%and%automatically%create%a%List%of%Tables.%An%example%of%a%
properly%formatted%List%of%Tables%is%provided%at%the%end%of%the%manual.%
%
Sections:%
Section%1:%Formatting%Tables%within%the%Thesis%or%Dissertation%(p.%2-5)%
• General%Formatting%Guidelines%(p.%2)%
• Inserting%a%Caption%for%a%Table%in%Microsoft%Word%(p.%2-5)%
• Samples%of%Properly%Formatted%Tables%(p.%6-8)%
Section%2:%Format%requirements%for%the%List%of%Tables%(p.9)%
Section%3:%How%to%Manually%Create%a%List%of%Tables%%(p.%10-11)%
Section%4:%How%to%Create%a%List%of%Tables%Automatically%in%Microsoft%Word%(p.%12)%
Section%5:%Samples%List%of%Tables%(p.13)%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
Updated%by%GC%SST%Fall%2019%
!
2%
Section&1:&Formatting&Tables&within&the&Thesis&or&Dissertation&
&
General%Formatting%Guidelines%
• Be%sure%that%all%inserted%tables%are%labeled%with%a%TITLE&and%NUMBER%
o Example:%Table%1.%Total%Number%of%Graduate%Students%from%1986%–%1997%
• The%numbering%for%each%table%must%be%consecutive,%per%the%requirements%of%your%
chosen%style%guide.%
o Numbering%can%be%from%the%beginning%of%the%document%or%from%the%start%
of%each%chapter.%%
• Your%casing%choices%must%be%consistent%and%match%between%all%of%the%table%labels%
and%should%follow%the%requirements%of%your%chosen%style%guide.%
o For%example,%if%your%titles%are%in%ALL%CAPS%in%your%text,%they%will%need%to%
be%in%ALL%CAPS%in%your%list%of%tables%and%throughout%your%other%table%
titles.%The%rule%applies%to%titles%that%are%Title%Cased,%lower%cased,%or%Just%
capitalize%the%first%word%of%your%title.%%
• If%a%table%is%landscape%oriented,%the%table’s%label%and%page%number%must%be%
landscape%oriented%to%match.%%
• TABLES&MUST&BE&CLEARLY&DELINIATED&FROM&THE&TEXT.&This%can%be%done%by%
done%line%breaks%(minimum%2%line%breaks%or%2%double-spaced%lines),%borders,%or%a%
delineation%that%is%approved%by%your%style%guide.%The%title%and%description%of%
tables%are%considered%part%of%the%table%and%must%be%clearly%delineated%from%the%
text%as%well.%%
• Tables%embedded%into%your%document%must%fit%on%a%single%page.%You%can%use%
smaller%font%size%on%tables,%but%it%cannot%be%below%8%point%size.%If%the%embedded%
item%does%not%fit%within%your%text%on%a%single%page,%it%must%be%reasonably%split%or%
moved%to%the%appendix.%You%can%either%give%each%table%its%own%appendix%or%you%
can%create%a%single%appendix%containing%multiple%tables.%%
• Unlike%the%rest%of%your%document,%the%descriptions%and%titles%of%tables%embedded%
in%your%document%can%be%single-spaced.%%
• You%must%use%the%same%font%style%as%the%rest%of%your%document.%As%noted%above,%
the%font%size%can%be%smaller%than%the%rest%of%the%font%size%in%the%document.%
%
Inserting%a%Caption%for%a%Table%in%Microsoft%Word:%
Using%this%function%in%Microsoft%Word%enables%you%to%ensure%that%there%is%consistency%
among%table%titles%throughout%your%document.%These%captions%will%also%then%enable%you%
to%automatically%create%a%List%of%Tables.%REMEMBER:&All%tables%need%to%be%formatted%
identically%with%each%other.%
1. Find%your%first%table%in%your%document.%%
2. Position%your%mouse%cursor%at%the%beginning%of%the%table’s%title/description.%Go%
to%the%References%tab.%
%
%
Updated%by%GC%SST%Fall%2019%
!
3%
3. On%this%tab,%select%Insert%Caption.%This%is%located%in%the%center%of%the%References%
tab%under%the%Captions%section.%%
%
%
%
%
4. A%menu%will%pop%up%and%look%similar%to%the%image%below.%%
%
%
%
%
5. Make%sure%the%word%“Table”%is%displayed%in%the%Label%section.%If%it%does%not,%click%
on%the%down%arrow%in%the%Label%section%and%select%it%from%the%list.%%
6. When%the%caption%figure%says%“Table%1,”%click%OK.%%
7. The%label%“Table%1”%should%appear%in%front%of%your%caption.%You%will%notice%that%
Word%has%changed%the%label%and%description%of%your%table%to%its%default%settings.%%
%
Updated%by%GC%SST%Fall%2019%
!
4%
8. You%can%change%the%caption%formatting%style%by%going%to%the%Home%tab.%There%
you%will%see%the%Styles%section%in%the%ribbon.%In%the%lower%right-hand%corner%of%the%
Styles%section,%you%will%see%an%arrow.%Click%on%the%arrow%to%bring%up%the%Styles%
menu.%%
9. Click%anywhere%on%the%caption%(label%or%description)%and%this%displays%the%
Captions%option%in%the%Styles%menu.%
10. Click%on%the%down%arrow%located%to%the%right%of%“Caption.”%
%
%
%
%
11. Choose%Modify.%
12. This%is%where%you%can%modify%the%font%style,%font%size,%the%position%of%the%label%
and%descriptions%(e.g.,%centered,%left-aligned),%and%the%line%spacing%(e.g.%single-
spaced).%%
%
%
Updated%by%GC%SST%Fall%2019%
!
5%
%
13. Once%you%have%fixed%the%style%of%the%caption,%click%OK.%The%caption%for%your%table%
should%reflect%these%changes.%From%here,%all%captions%for%your%tables%should%look%
the%same.%%
14. To%insert%a%caption%for%the%rest%of%the%tables%in%your%document,%follow%the%above%
steps.%%
15. The%only%change%is%that%instead%of%making%sure%the%label%is%“Table%1”%(Step%7%
above),%the%number%must%be%changed%to%accurately%reflect%the%order%of%the%
respective%table.%%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
Updated%by%GC%SST%Fall%2019%
!
6%
Sample&1:&Properly&Formatted&Tables&
%
&
Section&1:&Fun&With&Latin&
Eius%solum%similique%pri%te,%errem%decore%perpetua%an%his.%This%idea%is%clearly%illustrated%
in%Tables%1.1%and%1.2.%
%
Table%1:%UNLV’s%Student%Population%Preference%for%Chocolate%or%Vanilla%Cupcakes%(By%Cla ss- Standing).%
Student&Status&
Prefer&Chocolate&
Cupcakes&
Prefer&Vanilla&&
Cupcakes&
Prefer&Other&Type&of&&
Cupcakes&
Undergraduate*Students*
%
%
%
Freshman%
565%
400%
52%
Sophomore%
787%
878%
115%
Junior%
412%
432%
25%
Senior%
125%
200%
300%
Graduate*Students*
%
%
%
Graduate%
325%
250%
412%
!
!
!
!
Table%2:%UNLV’s%S tu d e n t %Po p u la t io n %P re fe re n ce %fo r %C at s%o r %D o g s%(B y %C la s s-Standing).%%
Student&Status&
Prefer&Cats&
Prefer&Dogs&
Prefer&Other&Type&of&
Animal&
Undergraduate*Students%
%
%
%
Freshman%
200%
125%
50%
Sophomore%
325%
330%
41%
Junior%
87%
98%
125%
Senior%
225%
275%
300%
Graduate*Students%
%
%
%
Graduate%
574%
300%
25%
!
%
&
&
Section&2:&Fun&With&Latin&Revisited&
&
This%next%section%explores%text%text%text%text%text%text%text%text%text%text%text%text%text%
text%text%text.%
NOTE:&Tables%are%
clearly%delineated%
from%the%text%(2%line%
double-spaced%
breaks).%
description%for%
each%table%are%
formatted%the%
same.
Updated%by%GC%SST%Fall%2019%
!
7%
Sample&2:&Properly&Formatted&Tables&
&
Section&3:&Fun&with&Latin&–&The&More&You&Know&%
Ne%salutandi%consetetur%theophrastus%mei,%illum%choro%cu%nec.%Dico%dolor%intellegam%quo%
et.%Id%qui%stet%facilisi,%aperiri%ceteros%probatus%ei%est.%Vix%harum%homero%noluisse%te,%alia%
tota%ne%usu.%Ut%iusto%laboramus%consequuntur%duo,%ea%sale%nihil%assentior%quo.%Vix%paulo%
mollis%ne.%Legimus%molestie%luptatum%ea%pri.%%
%
Eius%solum%similique%pri%te,%errem%decore%perpetua%an%his.%In%sale%nulla%nusquam%eam.%
An%sed%euripidis%interesset,%homero%disputando%quo%ad,%est%reque%viderer%cu.%Petentium%
accusamus%has%ex,%eu%sale%reque%lobortis%per,%his%tollit%corpora%appareat%ei.%%
%
Te%modo%dolore%iriure%vis.%Error%bonorum%vix%ea,%te%nam%quidam%fierent%moderatius.%
Nobis%sapientem%democritum%cu%sit.%Et%invidunt%delicata%aliquando%eos,%volutpat%
adolescens%id%vix.%Eu%qui%invidunt%erroribus.%See%Table%3%below%for%a%detailed%breakdown%
of%student%prefrences.%%
! &
&NOTE:%
This%might%seem%like%a%lot%of%space,%but%if%you%look%on%the%next%page%(p.%7)%the%table%takes%
up%almost%a%full%page.%This%much%space%is%allowed%if%your%table%(or%figure)%would%not%fit%in%the%
space%remaining%on%the%respective%page.%%
%
Remember:%The%table%cannot%be%split%onto%two%pages.%It%must%fit%on%one%page%or%it%will%need%to%
go%into%an%appendix.%%
%
Also,%note%that%the%text%on%Table%3%is%smaller%than%the%other%two%tables.%This%is%allowed.%
However,%the%font%style%is%the%same%between%all%three%tables.%Furthermore,%the%caption/%
description%are%the%same%font%style,%font%size,%paragraph%spacing,%and%casing%for%all%three%tables.%
This%must%be%the%case%for%all%tables%in%your%document.
%
Updated%by%GC%SST%Fall%2019%
!
8%
!
Table%3:%College%of%Liberal%Arts%Students’%Preferences%for%Chocolate%Chip %Cookies%or%Oatmeal%Raisin%
Cookies.%
Department/&Student&Class-
Standing%
Prefer&Chocolate&Chip&Cookies%
Prefer&Oatmeal&Raisin&Cookies%
Prefer&Other&Type&of&Cookie%
Department*of*Anthropology*%
Freshman%%
42%
53%
99%
Sophomore%%
112%
205%
20%
Junior%%
51%
54%
102%
Senior%%
99%
89%
199%
Graduate%%
15%
205%
2%
Department*of*English%
Freshman%%
34%
52%
125%
Sophomore%%
69%
78%
1%
Junior%%
152%
2%
3%
Senior%%
159%
201%
63%
Graduate%%
32%
23%
1%
Department*of*History%
Freshman%%
23%
65%
123%
Sophomore%%
152%
2%
3%
Junior%%
51%
54%
102%
Senior%%
99%
89%
199%
Graduate%%
15%
205%
2%
Department*of*Philosophy%
Freshman%%
65%
56%
66%
Sophomore%%
99%
102%
32%
Junior%%
212%
321%
2%
Senior%%
56%
87%
9%
Graduate%%
12%
22%
33%
Department*of*Political*Science%
Freshman%%
5%
97%
186%
Sophomore%%
4%
3%
2%
Junior%%
12%
15%
22%
Senior%%
98%
98%
5%
Graduate%%
5%
5%
3%
Department*of*Psychology%
Freshman%%
45%
36%
2%
Sophomore%%
89%
98%
9%
Junior%%
23%
3%
99%
Senior%%
32%
22%
12%
Graduate%%
2%
32%
10%
Department*of*Sociology%
Freshman%%
23%
32%
333%
Sophomore%%
26%
26%
3%
Junior%%
105%
115%
1%
Senior%%
2%
5%
7%
Graduate%%
3%
3%
6%
Department*of*World*Languages*and*Cultures%
Freshman%%
56%
65%
79%
Sophomore%%
112%
115%
3%
Junior%%
115%
112%
59%
Senior%%
23%
65%
2%
Graduate%%
2%
2%
9%
%
&
&
Updated%by%GC%SST%Fall%2019%
!
9%
Section&2:&Format&Requirements&for&the&List&of&Tables&
&
The%List%of%Tables%is%placed%immediately%before%the%List%of%Figures%(if%you%also%have%a%List%
of%Figures).%%
• It%must%be%labeled%as%“List%of%Tables”%%
• The%List%of%Tables%is%mandatory%only%if%there%are%5%or%more%tables%found%in%the%
document.%However,%you%can%choose%to%have%a%List%of%Tables%if%there%are%4%or%less%
tables%in%the%document.%%
• Regardless%of%whether%you%are%required%to%have%a%List%of%Tables%or%if%you%chose%to%
have%a%List%of%Tables,%all&tables&included&in&your&text&and&appendices&must&
appear&in&your&List&of&Tables.&&
• Furthermore,%if%you%chose%to%have%a%List%of%Tables,%you%are%bound%by%all%list%
formatting%rules%and%you%must%include%all%tables%on%the%list%(found%in%both%the%
document%and%the%appendices).%%
• The%page%numbers%listed%in%the%List%of%Tables%must%match%the%page%number%as%
they%appear%in%the%text.%%
• The%label%and%number%for%each%table%listed%in%the%List%of%Tables%must%match%
exactly%as%they%appear%in%the%text.%%
• The%label%is%considered%to%be%the%first%sentence%after%your%listed%table%number.%
This%sentence%must%match%verbatim%between%the%List%of%Tables%and%the%text.%%
• Your%casing%choice%must%also%match%between%your%table%label%in%the%text%and%in%
the%List%of%Tables.%%
o For%example:%if%your%List%of%Tables%contains%Table%4b:%Oatmeal%Consumed%
from%1820-1851;%the%corresponding%table%label%in%the%text%should%be%
Table%4b:%Oatmeal%Consumed%from%1820-1851.%%
• The%format%used%for%your%List%of%Tables%must%match%the%formatting%style%of%your%
Table%of%Contents,%List%of%Figures,%and%any%other%lists%included%in%your%front%
material.%%
%
%
%
&
&
&
&
&
&
&
&
&
Updated%by%GC%SST%Fall%2019%
!
10%
Section&3:&How&to&Manually&Create&a&List&of&Tables&
&
This%method%is%almost%identical%to%how%you%would%manually%create%a%Table%of%Contents%
(see&Table&of&Contents&Manual&and%Manual&for&Formatting&the&Figures&and&the&List&of&
Figures&in&the&Thesis&or&Dissertation)%in%Microsoft%Word.%%
On%the%List%of%Tables%page:%%
1. Make%sure%you%have%the%Heading%“List%of%Tables”%on%the%page.%Be%sure%that%it%
follows%the%format%for%all%other%major%headings%throughout%the%document%(See%
Headings&and&Subheadings&Manual&for%help%with%formatting%major%headings%
using%the%Style%guides%in%Microsoft%Word.)%%
2. Type%the%first%entry.%Remember:%%
a. Table%Number%and%Label%%
b. %Make%sure%the%font%style,%font%size,%and%casing%match%between%the%List%of%
Tables%and%the%text.%%
3. Press%Tab%and%then%type%its%respective%page%number%(Remember:%make%sure%the%
page%number%matches%exactly%between%the%document%and%what%is%listed%on%the%
List%of%Tables)%%
4. Then%select%the%Tab%stop%character.%In%order%to%show%the%Tab%stop%character,%click%
the%Home%tab.%Then%click%Show/Hide%in%the%paragraph%group.%%
%
%
%
5. Click%the%arrow%found%at%the%bottom%left%hand%corner%of%the%paragraph%group.%
6. This%launches%the%Paragraph%Dialog%Box.%Click%the%Tabs%button.%%
%
%
%
%
Updated%by%GC%SST%Fall%2019%
!
11%
7. Type%6.4”%under%the%Tab%stop%position.%This%means%that%your%number%will%end%in%
the%1”%margin%(REMEMBER:&ALL%MARGINS,%INCLUDING%THE%RIGHT%MARGIN,%FOR%
THE%THESIS%OR%DISSERTATION%MUST%BE%1”).%%
%
%
%
%
8. Under%alignment,%click%Right.%
9. Under%Leader,%choose%item%2.%The%Graduate%College%style%guide%does%not%allow%
for%leaders.%%
10. Click%Set%and%then%OK.%
11. Press%Enter.%Type%your%next%entry,%press%Tab,%and%then%type%the%respective%page%
number.%%
Repeat&until&your&List&of&Tables&is&finished.&&
%
&
&
&
&
&
&
&
&
&
&
&
Updated%by%GC%SST%Fall%2019%
!
12%
Section&4:&How&to&Create&a&List&of&Tables&Automatically&in&
Microsoft&Word&
%
Adding%captions%via%the%Captions%section%(under%References%tab,%enables%you%to%
automatically%create%a%List%of%Tables%in%Microsoft%Word.%Make%sure%that%your%captions%
have%been%properly%inserted%and%modified.%If%they%are%not,%then%it%will%cause%issues%when%
you%try%and%create%your%List%of%Tables.%%
1. Go%to%your%blank%List%of%Tables%page.%
2. Hit%enter%so%that%have%a%blank%line%underneath%the%List%of%Tables%heading.%%
3. Click%the%References%tab.%Select%the%Insert%Table%of%Figures,%found%in%the%Captions%
section.%
4. The%Table%of%Figures%menu%will%appear.%Yours%should%look%similar%to%the%one%
below.%%
5. Make%sure%the%caption%label%says%“Table.”%
6. In%order%to%modify%the%font%size,%font%style,%and%make%sure%the%List%is%double-
spaced,%click%on%the%modify%button.%This%will%bring%up%another%Style%menu.%Click%
modify%again%and%this%will%bring%up%the%Modify%Style%menu.%
7. Once%you%have%made%the%necessary%changes,%click%OK%(all%three%menus).%
8. The%List%of%Tables%will%be%generated.%
&
Remember:&Similar%to%the%Table%of%Contents,%you%cannot%fix%any%misspellings%or%spacing%
problems%on%the%List%of%Tables%itself.%Instead,%you%will%need%to%go%to%the%caption%itself%
and%make%the%corrections.%You%will%then%need%to%update%the%List%of%Tables%to%reflect%the%
changes.%
%
Updating%the%List%of%Tables:%
There%are%two%options%to%update%the%List%of%Tables.%
• First&Option:%The%first%is%that%under%the%Modify%Style%menu%(Step%6%above),%you%
can%click%“Automatically%update.”%This%will%ensure%that%any%changes%made%to%the%
tables%(caption%spelling%or%their%placement)%will%be%automatically%updated%on%the%
List%of%Tables.%
• Second&option:%
1. Navigate%your%mouse%to%the%Table%of%Contents%itself.%Right-click%within%the%
Table%of%Contents.%It%will%turn%grey%and%two%menus%will%appear.%%
2. Select%the%“Update%Field.”%Another%menu%will%appear.%%
3. Choose%“Update%entire%table”%and%click%OK.%This%will%update%your%List%of%
Tables%to%reflect%any%changes%you%may%have%made%to%the%tables’%captions%or%
placement%in%the%document.%%
%
&
%
%
Updated%by%GC%SST%Fall%2019%
!
13%
Sample:&List&of&Tables&
%
List%of%Tables!
Table%1:%UNLV’s%Student%Population%Preference%for%Chocolate%or%Vanilla%Cupcakes%(By%
Class-Standing).%..................................................................................................................%6!
Table%2:%UNLV’s%Student%Population%Preference%for%Cats%or%Dogs%(By%Class-Standing).%.....%6!
Table%3:%College%Of%Liberal%Arts%Students’%Preferences%for%Chocolate%Chip%Cookies%or%
Oatmeal%Raisin%Cookies.%.....................................................................................................%8!
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
NOTE:%The%table%number%and%
label%for%each%table%listed%on%the%
Table%of%Contents%match%exactly%
as%they%appear%in%the%text.%
NOTE:%The%page%numbers%listed%in%the%
List%of%Tables%match%the%page%number%
as%they%appear%in%the%text.%
GENERAL&NOTES:&
%
·%The%List%of%Tables%is%labeled%as%“List%of%Tables.”%%
%
·%If%your%descriptio n%is% several%sentences%long,%only%the%first%sentence%
after%your%listed%table%number%needs%to%appear%on%the%List%of%Tables.%
This%sentence%must%match%verbatim%between%the%List%of%Tables%and%
the%text.%%
%
·%The%List%of%Tables%heading%must%match%the%format%o f%all%o ther%major%
headings%in%the%document.%%
!