WEST HARTFORD PUBLIC SCHOOLS

50 South Main Street

West Hartford, Connecticut 06107

BOARD OF EDUCATION

Carol Blanks

Cheryl Greenberg

Robert Levine

Dave Pauluk

Deb Polun

Lorna Thomas-Farquharson

Mark Zydanowicz

ADMINISTRATION

Mr. Thomas Moore, Superintendent of Schools

Julio Duarte, Principal – Conard High School

Dan Zittoun, Principal – Hall High School

Jason Siegal – Athletic Director

NON-DISCRIMINATION

“The West Hartford Public School system does not knowingly condone discrimination on the basis of race,

color, religion, national origin, age, sex, or handicap in employment or assignment in program or service

provided or operated by the West Hartford Board of Education.”

Revised 2018

WEST HARTFORD PUBLIC SCHOOLS

50 South Main Street

West Hartford, Connecticut 06107

Dear Student-Athlete:

When you were granted the privilege of participating in West Hartford athletics, you automatically became

a very visible member of our community. As a West Hartford student-athlete, you have an obligation to

your school, your team, but most importantly to yourself, to uphold the highest standards of conduct both in

and out of the competitive arena, you are an example to your fellow students.

While it is natural to want to win, no one can win all the time. Don’t lose sight of the simple pleasure of

playing the game or competing. Being a winner extends far beyond what the final score is in a competitive

match; it is a style that is projected by an individual at all times. The true measure of a winner is that of

someone who gives his or her best effort, supports others in the quest for success, and respects others while

striving to fulfill both team and individual goals. Surpassing others in athletic competition means nothing,

if personal integrity, fair play, and the pure joy and excitement of participation are sacrificed along the way.

Remember, sports are supposed to be fun!

Sincerely,

Mr. Thomas Moore

Superintendent of Schools

Table of Contents

Mission Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Team Limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Length of Season . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

CCC Conference & Sports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Procedures and Due Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Substance Abuse Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5- 7

Student-Athlete Captains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Student-Athlete Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Social Media/ Internet Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8- 9

Participation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Sportsmanship . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9- 10

Attendance/Vacation Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Locker Rooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Athletic Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Regulations and Procedures for Awards . . . . . . . . . . . . . . . . . . . . . . . 11-12

Registration Fee Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Conflict Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Insurance Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

CIAC Eligibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-16

NCAA Eligibility Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Sports Medicine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-18

WEST HARTFORD ATHLETIC DEPARTMENT

MISSION STATEMENT

The philosophy of the Athletic Department is to offer an excellence based interscholastic athletic program

that is an integral part of the educational philosophy and goals of the West Hartford Public Schools. We

believe that:

 Athletics teaches and promotes values.

 Athletics contributes positively to the overall climate of the schools and community.

 Participation in athletics develops respect for others.

 Participation in athletics fosters positive growth and development.

 The athletic program offers an equal opportunity for participation for all students who meet eligibility

requirements.

 Participation in athletics promotes personal improvement and excellence.

 Participation in athletics fosters fitness, good personal habits, and exemplary behavior.

 Participation in athletics provides for a varied athletic experience.

 Participation in athletics is a privilege.

We believe that when an individual makes a commitment to giving his or her best effort to their individual

and team goals, the experience in athletics becomes a rewarding and a realistic preparation for a successful

future.

Goals:

1. To create an atmosphere that will promote good sportsmanship and the overall value of sport.

2. To provide opportunities for students that will enhance physical and emotional development.

3. To provide opportunities that will engender a positive self-image.

4. To promote and nurture good citizenship.

5. To foster social sensibility and moral responsibility.

6. To contribute to the participant’s growth in physical fitness, skill acquisition, emotional maturity, and

social interaction.

7. To provide a well-planned and well-balanced program of interscholastic athletics for as many

secondary school students as possible.

8. To sponsor a wide variety of interscholastic sports in each of the three sport seasons for all students.

9. To maintain a high standard of credible and positive performance and conduct on and off the field.

10. To provide high quality leadership for all athletic programs so as to exemplify to student’s a desired

behavior to be developed from each athletic program.

Objectives:

1. To nurture a proper attitude toward winning and losing.

2. To offer opportunities for cooperation, self-discipline, and commitment.

3. To develop an understanding of physical fitness concepts.

4. To educate coaches and student-athletes about athletic fitness training and nutritional concerns.

5. To promote competitive activity as part of the total educational program while demonstrating concern

for the student’s total emotional development.

6. To promote the benefits of a sound mind and body.

7. To abide by all school and conference rules and regulations.

8. To appreciate individual differences through teamwork and competition.

9. To inculcate in students responsibility for their actions.

10. To offer students the opportunity to develop their physical selves to their maximum potential.

11. To strive to improve students’ skills to gain proficiency in their chosen athletic activity (ies).

12. To develop students’ self-discipline, respect for authority and commitment to hard work.

13. To place the team and its objectives higher than personal desires.

14. To work together with others to achieve common goals.

15. To value efforts and contributions of peers and teammates.

16. To provide equitable programs, available facilities, certified personnel, and financial support to operate

and to manage athletic activities.

17. To insure that student-athletes and coaches are in compliance with all conference, CIAC, and school

rules.

18. To provide available resources from the board of education, town council, and the community.

19. To meet all conference, CIAC, and school eligibility requirements.

20. To require all coaches to assist and support the athletic department in insuring that all student-athletes

follow and uphold the rules set forth in the student-athlete handbook.

INTRODUCTION

All student-athletes are governed by regulations formulated by the Connecticut Interscholastic Athletic

Conference (C.I.A.C.) in which all Connecticut high schools hold membership.

The C.I.A.C. organization insures standardized and fair regulations for which all schools must follow.

Athletic activities in the West Hartford high schools are further governed by their membership in the

Central Connecticut Conference.

TEAM LIMITATION

The West Hartford athletic program is established to offer opportunities for student-athletes to compete on

organized teams or as individuals against student-athletes from similar high schools.

In any given year, it may be necessary for the coach(es) of the athletics teams to limit the number of

student-athletes representing the school in seasonal competition. Depending on the number of student-

athletes interested in joining a sports team, coaches may be required to reduce the size of their team due to

safety concerns, space limitation, and the availability of coaches.

We encourage coaches to involve as many students as they can without compromising the safety of their

sport. Athletic coaches will be responsible for selecting student-athletes to compete on athletic teams. The

selection process may exclude some student-athletes from becoming a member of a team.

 Transfer after Team Limitations or “Cuts”: A student-athlete may transfer to another sport

with the consent of the coach(es) prior to that team’s first athletic contest (in accordance

CIAC Bylaws: In-Season Rules

 Coach’s Discretion: The head coach will determine whether or not a student-athlete can

athletic contest.)

 Transfers: Exceptions may be made at the discretion of the head coach and athletic director

for transfer students and students whose academic eligibility has been reinstated. Student

behavior and academic standing will be taken into strong consideration.

 There is a ‘no cut’ policy for the Conard-Hall Girls Ice Hockey Co-op team.

 Senior student-athletes are not entitled to be a member of a Varsity team.

Junior Varsity Athletics: JV opportunities exist to provide those student-athletes, who are unable to participate

on the varsity squad, an opportunity to develop skills, gain experience and appreciate the game. Being a

member of a JV team does not guarantee that a student-athlete will automatically move to the varsity level the

following year. The development of student-athletes should be the prime objective of a JV squad while at the

same time acknowledging the value of winning, learning, and enjoying being a member of a team.

Freshman Athletics: Freshman athletic programs are designed to provide ninth-grade students with the opportunity

to participate in an instructional yet competitive setting. These programs will teach the basic skills of the sport and

afford athletes an opportunity to gain valuable knowledge and experience, as well as the skills necessary for JV

competition. Freshman athletes may, on occasion, participate in JV or Varsity contests, respectively. Decisions of

this nature are based on the evaluation of the athlete’s abilities by the coaching staff. These decisions should not be

misinterpreted as an absolute to move to the next level of competition.

LENGTH OF SEASON

All student-athletes are considered in season beginning with the CIAC first practice date and ending with

the Finals of the CIAC tournament, regardless of whether of not the individual or individual’s team is still

actively participating. In addition, any individual who is still participating in post-season play (e.g. all-star

games, all-state, and all-New England or other competitions) while representing his/her high school or

region are still considered in season.

Central Connecticut Conference (CCC)

League Members:

Sports offered by season:

FALL

WINTER

SPRING

Cheerleading

Boys Basketball

Baseball

Boys Cross Country

Girls Basketball

Softball

Girls Cross Country

Cheerleading

Boys Golf

Field Hockey

Gymnastics

Girls Golf

Football

Boys Ice Hockey

Boys Lacrosse

Boys Soccer

Girls Ice Hockey

Girls Lacrosse

Girls Soccer

Boys Indoor Track

Boys Tennis

Girls Swimming & Diving

Girls Indoor Track

Girls Tennis

Girls Volleyball

Boys Swimming & Diving

Boys Track and Field

Wrestling

Girls Track and Field

Boys Volleyball

Avon

East Catholic

Manchester

Rocky Hill

Berlin

Enfield

Middletown

Simsbury

Bloomfield

East Hartford

New Britain

South Windsor

Bristol Central

Farmington

Newington

Southington

Bristol Eastern

Glastonbury

Northwest Catholic

Tolland

Bulkeley

Hall

Plainville

Wethersfield

Conard

Hartford Public

Platt

Windsor

E.O. Smith

Maloney

RHAM

POLICIES AND PROCEDURES FOR STUDENT-ATHLETES

Drug and Alcohol Regulations for Students Participating in Athletics Extra-Curricular and Co-Curricular

activities

Background

The regular Board disciplinary policies and procedures as stated in Board Policy #5520 pertaining

to student drug and alcohol use and abuse supersede this contract. When those procedures have

been completed, the provisions of this contract will immediately commence.

The West Hartford Board of Education and the school administration recognize that the use of

chemical substances is a significant health problem for many adolescents, resulting in negative

effects of behavior, learning, health, and the total development of each individual. The misuse and

abuse of chemical substances affects extra-curricular, co-curricular and athletic participation and the

development of skills related to these activities.

The West Hartford Board of Education and the school administration firmly believe that the use of

alcohol, illegal drugs, and/or the misuse or abuse of prescribed or legal drugs is counter productive

to the physical well-being and development of students. It is our belief that all students are

responsible to abstain completely from the possession, sale, use and/or muse or abuse of prescribed

or illegal drugs. There are however, additional consequences beyond Board Policy #5520 for

students who participate in extra-curricular, co-curricular, and athletic activities who violate this

contract.

Extra-Curricular, Co-Curricular, and Athletic Activities

Students who violate Board Policy #5520 (Drug and Alcohol Policy) are excluded from

participation in extra-curricular, co-curricular, and athletic activities for the duration of their

suspension or expulsion. This regulation, however, is applicable whether the prohibited activity

occurs on or off campus. In the case of a student being ineligible to participate in a co-

curricular activity due to violation of these regulations, the student’s grade will not be affected

due to missing a performance.

If a student is involved in or has admitted to a drug and/or alcohol violation(s) during the

academic year, exclusion from participation will begin immediately if the student is

participating in an extra-curricular, co-curricular, and/or athletic activity, the period of

exclusion from participation will begin upon the commencement of the next activity. (Please

note that students who participate in a fall activity in which the first practice/meeting is held prior to

the start of the academic year are subject to these regulations as of the first practice/meeting.) In

addition to regular school discipline, the following consequences of violating these regulations will

be enforced. Violation will be cumulative while a student is enrolled at a school level (i.e., high

school):

FIRST OFFENSE:

A. The student shall be suspended from the activity or team for a period of four consecutive

calendar weeks. When applicable, days will carry over into the next activity or season.

1. The student will be referred to the Student Assistance Team (SAT), and in a timely

manner, the student and parent/guardian will meet with an approved drug and

alcohol counselor for an evaluation. If a student refuses to participate in the

evaluation or the recommended plan of assistance, the student will not be eligible to

participate in the activity until both are completed.

2. A student whose intention is to return to the team and/or co-curricular and extra-

curricular activity at the end of the suspension must attend all practices. The student

must also attend all contests and/or performances but may not participate.

3. The student is restricted or removed from all school leadership positions for one

calendar year to run consecutively upon the completion of the activity or team

suspension.

SUBSEQUENT OFFENSE: Should a subsequent violation occur, the following will apply:

A. The student shall be suspended from the activity or team for a period of sixteen consecutive

calendar weeks. When applicable, days will carry over into the next activity/season.

1. The student will be referred to the Student Assistance Team (SAT), and in a timely

manner, the student and parent/guardian will meet with an approved drug and

alcohol counselor for an evaluation. If the student refuses to participate in the

evaluation or the recommended plan of assistance, the student will not be eligible to

participate in the activity until both are completed.

2. A student whose intention is to return to the team and/or co-curricular and extra-

curricular activity at the end of the suspension must attend all practices. The student

must also attend all contests and/or performances but may not participate.

3. The student must complete 10 hours of community service. The student must obtain

approval from the Assistant Principal prior to beginning his or her community

service.

4. The student is restricted or removed from all school leadership positions for one

calendar year to run consecutively upon completion of the activity or team

suspension.

Self Referral

When a drug dependency problem is identified by the student or by a parent’s referral and the

dependency involves the use of substances that are in violation of the Board of Education’s Drug &

Alcohol Policy, the student will not immediately be suspended from the team and/or activity. Self

referral may not be used to turn in oneself after violating the Drug & Alcohol Policy in an attempt to

avoid penalty. The steps to be taken are:

1. The student will be referred to the Student Assistance Team (SAT), and in a timely

manner, the student and parent/guardian will meet with an approved drug and alcohol

counselor for an evaluation. The student and coach/teacher/advisor will collaborate with

the Student Assistance Team (SAT) to develop a program of assistance utilizing the

school’s resources and outside agencies. The SAT will then monitor and report

progress.

2. If the student fails to complete the program of assistance and/or violates the Drug and

Alcohol Policy, the consequences for a first offense will be applied.

3. Self-referral will be held in confidence if desired by the student.

Referral Procedures

When a substance problem has been identified by a team member, fellow student participant, teacher,

coach, administrator or other concerned individual the following procedures will be followed:

1. The student will be referred to the appropriate coach, activity advisor, teacher or

administrator, where he or she will be informed of the charges.

2. A hearing will be held by the principal’s designee within five days of the student’s

referral, where the student will be given the opportunity to present his or her side.

3. The principal’s designee will investigate appropriately, and render a decision within five

school days of the hearing.

4. The student has the right to appeal the consequences of the violation of these regulations.

Appeals Process

1. The appeal of the designee’s decision should be made in writing to the school principal

within three school days of the designee’s decision.

2. The principal will render a decision within five school days.

3. The student may appeal to the superintendent or designee within three school days

providing there is new evidence to be submitted.

4. The superintendent will render a final decision within five school day

STUDENT-ATHLETE TEAM CAPTAINS

A. Selection as a captain of an athletic team is an honor and a privilege.

B. The captain’s responsibilities begin when he/she is selected.

C. Captains who violate the substance abuse policy will be removed as a captain regardless

of whether or not the student-athlete is in season. Furthermore, other violations or

infractions of the student-athlete code of conduct or of school rules may result in the

student-athlete being removed as a team captain.

D. Attend the mandatory captain’s leadership meetings held throughout the school year.

E. Set an example of sportsmanship and good behavior at all times.

STUDENT-ATHLETE BEHAVIOR

A. Any student-athlete who initiates a fight in the course of an athletic contest in which

his/her team is participating may be immediately dismissed from the team for the

remainder of the season.

B. Verbal and/or physical abuse of officials or coaches by student-athletes may result in

immediate dismissal from the team for the remainder of the season.

C. Student-athletes will wear team uniforms while representing Conard or Hall High

School and will refrain from wearing t-shirts with inappropriate logos including and/or

endorsing profanity, alcohol consumption, and tobacco or drug use.

D. Student-athletes must travel to and from contests on the team bus, accompanied by the

coach.

E. The following behaviors will be considered serious violations of the athletic code and

school rules and may result in suspension from the team:

1. Civil or criminal law infraction.

2. Infraction of school rules requiring administrative action.

3. Misconduct that is potentially detrimental to the athletic program, school, or school

district.

4. Hazing.

SOCIAL MEDIA / INTERNET POLICY

Social networking sites such as Facebook, Twitter, Myspace, Instagram and open forums can be an

important part of a young person’s life and also pose a serious danger. Since participation in

athletics is a privilege and not a right, an athlete needs to accept responsibility for appearing or

posting on certain Web sites.

When visiting or appearing on an Internet Site, athletes of West Hartford Public Schools will

maintain acceptable standards. These acceptable standards will be based upon the policies and

regulations described in the High School’s Student Handbook and individual team rules. Any

posting or communication via social networking web sites, which disrupts either the educational or

athletic environment or which advocates the violation of any school or team policy would be

unacceptable. This would includes but no be limited to:

 The consumption of alcohol or the use of illicit drugs

 Inappropriate sexually-oriented material

 Activities involving bullying, hazing or harassment

 Actions that depict or reflect bad sportsmanship

PARTICIPATION

To participate in athletics you must:

A. Pass a physical examination in the current school year and file the completed

examination form with the school nurse.

B. Register online and pay the registration fee of $175.00 (for each sport season).

SPORTSMANSHIP

Mission Statement

The following policy of good sportsmanship has been developed by the Athletic Leadership Council at

Conard and Hall High Schools.

The Mission of the Athletic Leadership Council of the West Hartford Public Schools is to

promote the ideals of a shared commitment towards excellence in athletics and education. By

acting as a unified force, the council will assist in ensuring that a positive atmosphere is in

place that is characterized by a nurturing environment, good sportsmanship, strong team spirit,

dedication, and integrity as well as promoting self-satisfaction and empowerment of the

individual while pursuing common ideals and values through interscholastic athletics.

Ways to Promote and Show Good Sportsmanship

 Exhibit spirit of benevolence and genuine concern for the opponent.

 Accept the results gracefully and act fairly and courteous at all times

 Maintain self-control in all circumstances.

 Applaud during the introduction of players, coaches, and officials.

 Accept all decisions of officials.

 Cheerleaders lead fans in positive school cheers, in positive manner.

 Shake hands between participants and coaches at end of contest, regardless of outcome.

 Treat competition as a game, not a war by always keeping contest in perspective.

 Coaches and players should seek out opposing student-athletes and coaches to recognize them

for outstanding performances.

 Applaud at the end of contests for performances for all participants.

 Everyone should show concern for injured players, regardless of team.

 Encourage surrounding people to display only good sportsmanship conduct.

Expectations of Parents, Students, and Other Fans

 Be an exemplary role model by positively supporting teams in every manner possible, including

content of cheers and signs.

 Respect decisions made by contest officials. Do not verbally assault officials, coaches, or

participants.

 Respect fans, coaches, and participants.

Expectations of Student-Athletes

 Accept and understand seriously the responsibility and privilege of representing their school and

community.

 Always treat opponents with respect, shake hands prior to and after contests.

 Always respect the officials’ judgement and interpretation of the rules. Never argue or make

verbal or visual gestures which indicate disagreement. Abide by the rules of the contest and

display no behavior that could incite fans.

 Cooperate with coaches, officials, and fellow participants to conduct a fair contest.

 Live up to high standards of sportsmanship established by the coach, captains, and athletic

department.

ATTENDANCE

A. Student-athletes must be in attendance for the full school day in order to participate in

athletic contests and practices.

B. The student-athlete may make an appeal to the assistant principal if the school absence is

due to a family emergency, college visitation or school-related activity.

C. Vacation Policy: Students are expected to attend all practice sessions, including those

scheduled during vacation periods. Parents are advised to check with the appropriate coach

as to his/her policy on missing vacation practices. It is advisable to do this early in the

school year so no misunderstanding arises relative to vacation periods.

LOCKER ROOMS

A. It is the student-athlete’s responsibility to:

1. Leave all your valuables at home.

2. Keep your locker locked at all times.

B. Student-athletes will vacate the locker room at the conclusion of the season.

Note: The school will not be responsible for personal property.

ATHLETIC EQUIPMENT

A. Student-athletes will be issued all necessary practice and game equipment and uniforms.

Each student-athlete is RESPONSIBLE for his or her issued equipment and uniform.

Uniforms and equipment are to used and worn ONLY during contests in which the athlete

is representing his/her school.

B. Return of Equipment and Uniforms

1. Student-athletes must return all issued equipment and uniforms to their coach at the

conclusion of the season.

2. Student-athletes will reimburse the athletic department the replacement cost of any

equipment or uniforms not returned.

3. Student-athletes who do return issued equipment/uniforms or reimburse the athletic

department will not be allowed to participate in any other sport. At the conclusion

of the school year student-athletes still owing equipment/uniforms will have report

cards, transcripts, and diplomas withheld until all items are returned or paid for.

REGULATIONS AND PROCEDURES FOR AWARDS

At the conclusion of each sports season, student-athletes will be presented appropriate awards at a team

sports awards program. Athletic awards, which include letters, certificates, and/or numerals, are given

to athletes at the discretion of the coach. All student-athletes, parents, and friends are welcome to

attend the sports awards program.

A. Varsity letters in all athletics shall be awarded by the school upon the recommendation of the

coach who shall consider the following as requirements for an award:

 A player must have been regular in attendance at all practices.

 A player must have observed all training rules and regulations.

 A player shall have conducted himself/herself in a most exemplary manner both on and off

the field, exhibiting good sportsmanship to his/her coach, teammates, and opponents.

 A player must be in good academic standing.

B. The following guidelines are to be used when awarding varsity letters:

Varsity letters will be awarded to athlete upon the successful completion of an athletic season

and at the recommendation of the head coach. Specific guidelines will be developed by each

coach and clearly defined to all athletes.

C. Additional awards will be earned as follows:

 CCC All-Academic Team

 All student-athletes will be given certificates for participation.

 In addition, all freshmen student-athletes will receive graduation numerals. Only one set of

numerals will be awarded to each student-athlete. For example, a student-athlete who

competes in three sports will NOT receive three sets of awards.

 Elected team captains will receive a star insert for their varsity letter.

 Varsity letters will be awarded the first time the requirements are met for a letter with the

sport emblem in the middle. Each time a varsity letter is earned in that sport, a bar will be

given.

 A player who is dismissed from any team for disciplinary reasons shall not be eligible for

an award.

 Managers should receive recognition in relation to their service rendered at the

recommendation of the coach and approval of the athletic director.

 CCC and CIAC Championship patches will be presented to varsity team members, seniors

on the team, and managers. Gym Banners will be ordered or updated accordingly.

REGISTRATION FEE POLICY

The Board of Education has established a policy charging student-athletes a fee for participating in

athletics. To administer this policy the following guidelines have been established.

A. A flat fee of $175.00 per student per sport will be charged.

B. Procedures are in place to support those who might not be able to pay.

C. An annual cap per family has been set at $700.00.

D. The fee must be received before students participate in practices or games.

E. The fee will be returned to students not making teams which have limitations on squad size.

(e.g. soccer, basketball, ice hockey, baseball, softball, etc.)

F. The fee will not be refunded to students who are dropped from a team for disciplinary

reasons or academic reasons.

G. A pro-rated amount of the fee, based on a percentage of the season remaining, will be

returned to students, who because of injury sustained in the program, will be out for the

remainder of the season.

H. The fee will be paid when registration forms are turned in at each high school. Checks

should be made payable to Conard or Hall Athletics.

Note: Registration fees are used to fund all uniforms and equipment costs. They are also used to

help pay for the officials for all sports.

Conflict Resolution

 The student athlete should present the conflict/issue to the coach as soon as possible to attempt to

resolve the situation. Depending on the situation, an athlete may ask his/her team captain to

approach the coach.

 If the conflict cannot be resolved between the athlete and the coach, the athlete should make an

appointment to see the Director of Athletics.

 If the problem is still unresolved, then the athletes’ parent should contact the coach.

 Only when the problem cannot be resolved with the coach should the parent contact the Director

of Athletics.

These are the recommended steps to be followed for the resolution of a conflict/issue:

a. Athlete > Captain

b. Athlete > Coach

c. Athlete > Director of Athletics

d. Parent > Coach

e. Parent > Director of Athletics

f. Parent > Principal

Areas that will not be discussed include the following: Playing time, discussions about other

student athletes, and game strategies.

NOTE: It is inappropriate to discuss concerns immediately before or after an athletics contest.

INSURANCE PLAN

The town provides an insurance program to pay for valid claims on an EXCESS BASIS for injuries

received while participating in the West Hartford Public Schools athletic program. The insurance

company will, therefore, reimburse an amount up to a maximum of $10,000 for all medical care; $1,000

for all dental treatment, services and supplies as a result of any one accident not covered by your family’s

medical coverage (e.g. Blue Cross/Blue Shield, Major Medical Group Insurance, etc.) A claim form will

be mailed home after any accident or injury.

Claim Form – Completion Procedure

A. Complete the claim in full.

1. Form I/Section II – Coach/Athletic Trainer

2. Form I/Section II – Parent/Guardian

3. Form II – Parent/Guardian

4. Form III – Attending physician or medical professional.

B. Attach all bills not paid by your family coverage and your EOB’s to the completed

claim form.

C. Return the claim form and the unpaid bills to the athletic office for processing.

1. Do not send your claim form or bills to the insurance company directly.

This will only delay processing of your claims.

2. Claims for any single occurrence of injury should be filed within five (5)

days of the accident. Only in special circumstances, and with the approval

of the Town of West Hartford and the insurance company, will claims be

honored up to fifty-two (52) weeks from the date of the accident.

Note: Claims are not reviewed by the athletic department. All claims are sent to the town’s

insurance carrier for the final decision rendered.

C.I.A.C. ELIGIBILITY RULES

A student has eight (8) consecutive semesters or four (4) consecutive years of eligibility from the date

of entry into the ninth grade to be eligible for interscholastic competition. This is an eight semester

attendance rule i.e., eight semesters of time not eight semesters of participation or competition rule.

(You are eligible):

A. If you are taking at least four (4) units of work or the equivalent;

(Rule I.B.): A pupil cannot at any time represent a school unless taking at least four quarter

Carnegie Units of work or its equivalent. “Equivalent” is any number of courses which are equal

to one Carnegie Unit.

B. If you have passed at least four (4) units or the equivalent at the end of the last regular

marking period;

(Rule I.A., I.B.): To be eligible for fall sports a pupil must have received credit toward graduation

at the close of the school year preceding the contest in at least four (4) Carnegie Units of work or

its equivalent for which he or she has not previously received credit. Credit must be earned during

the same academic year. During the school year a pupil must have received a passing mark in at

least four (4) quarter Carnegie Units of work or its equivalent at the end of the regular marking

period next preceding the contest. Student eligibility will be determined for all students on the date

that report cards are distributed or on the fourteenth calendar day following the end of the marking

period, whichever comes first. No Carnegie Unit or equivalent for which the pupil has already

received credit shall be included in those required by this rule. Scholastic failures cannot be made

up for eligibility purposes in any manner until the next report, except that credits earned during the

summer by any regularly approved board of education procedure will be accepted for the purpose

of determining the eligibility of pupils desiring to participate in the athletic program of the school

in September. Scholastic incompletes must be made up within ten (10) school days following the

date that student eligibility was determined for the respective marking period as defined above.

Incomplete grades are not to be considered as passing grades. Marking period grades (not

semester grades) are to be used in determining scholastic eligibility to participate in

interscholastic athletics during any given marking period. To be eligible for fall sports a pupil

must have received credit toward graduation for four (4) Carnegie Units of work for which he or

she has not previously received credit. The final academic average determines fall eligibility.

Semester courses or mini-courses completed earlier n the school year may be counted toward the

four (4) units used in determining eligibility for fall season. Year-end failures may be made up

through successful completion of LEA approved summer school work in courses failed.

(You are NOT eligible):

C. If you are twenty (20) years of age or will turn twenty (20) during a season;

(Rule II. B.): The student shall not have reached his or her twentieth (20th ) birthday. A student-

athlete will not be allowed to start a season* or compete during a season in which his/her twentieth

(20th ) birthday falls. (*Season as defined in Article IX, Section II.D. and E of the CIAC Bylaws)

D. If you have changed schools without a change of legal residence, with the exception of

incoming freshman;

(Rule II.C.): A pupil who transfers from a school to a CIAC member school during grade 10-11, or

12 without at the same time changing legal residence to another school district or school service

area, or satisfying at least one of the following requirements must complete at least one year (365

days) of approved membership before being eligible for interscholastic competition in any sport in

which he or she was a participant in the present or receding season during grades 10, 11, or 12 on

the junior varsity or varsity team.

Hardship Exception to the Transfer Rule (Rule II. C. #20): Hardship-Eligibility may be granted

to a transfer student who does not meet the CIAC Transfer Standard when sufficient evidence is

provided. Hardship is defined as an unforeseeable, an unavoidable, and uncorrectable act,

condition or event which causes the imposition of a severe burden upon the student or his/her

family.

Note: All hardship exceptions are reviewed by the CIAC Eligibility Committee.

Transfer Requirement # 19 (waiver) – A student who does not qualify for the transfer rule using

the above requirements may be granted eligibility if the student-athlete transfers for non-athletic

reasons. Contact the Athletic Office for the waiver procedures for Requirement # 19.

E. If you play or practice with an outside team in the same sport while a member of the school

team after the first scheduled game in any season (rule II.E.);

F. If you play under an assumed name (rule II.F.).

Note: Eligibility is determined by the athletic department. Use of any illegal player results in forfeiture of game(s)

and/or season

IV. NCAA INITIAL-ELIGIBILITY FOR COLLEGE ATHLETES

Students planning to enroll as college freshmen who want to participate in DIVISION I or

DIVISION II athletics, must be certified by the NCAA Initial-Eligibility Clearinghouse.

DIVISION III schools do not require students to be certified.

To begin the certification process, a student must go to the NCAA Clearinghouse website.

Here, they will need to register and file a student release form. This form, as well as the

required fee, must be submitted to the Clearinghouse. Once requested, an official student

transcript will be mailed from the guidance office. In addition, when registering for the SAT or

ACT, the student must request that scores be sent to the Clearinghouse.

The Clearinghouse website is www.ncaaclearinghouse.net.

From the NCAA Clearinghouse website, prospective student-athletes are able to access

information needed to understand the Division I and Division II eligibility requirements,

General Information on the NCAA Clearinghouse Website:

 Links to the NCAA website.

 Core-course listings for high schools.

 Online version of NCAA Guide for the College-Bound Student-Athlete.

 Online information about Division I and Division II initial-eligibility requirements.

 Online Frequently Asked Questions (FAQs).

Prospective Student-Athletes:

 Submit your Student Release Form (SRF) via the Web.

 Registered Students - Update your registration information (if necessary).

 Registered Students - Check your certification status.

SPORTS MEDICINE

A. Athletic Trainers

There are 2 certified Athletic Trainers available for all sports teams. The athletic trainers are

available during the school year from 2 pm – 6 pm.

Training Room Rules:

 All injuries must be reported to the Athletic Trainer or the coach immediately and an

injury report placed on file. Subsequent to any serious injury and prior to further

participation in a sport, students must provide a signed medical release from a physician

if a game or day of practice has been missed due to injury.

 The training room is designated as an area to help prepare, prevent, and recover from

injuries occurring in an athletic setting. There is no loitering or spending time in the

training room if no services are needed. It is imperative the Athletic Trainers are able to

complete practice and pre-game services prior to beginning game time coverage.

 Training services will be granted on a first come, first served basis on practice days. On

game days, athletes will be treated in an order that will allow bus and/or game

commitments to be met.

. B. Recovery/Post-Concussion Management

Your brain needs time to heal. Until you completely recover from your concussion, you will

be held from all athletic activity. Exercise or activities that involve a lot of concentration,

such as studying, working on the computer, or playing video games may cause concussion

symptoms (such as headache or tiredness) to reappear or get worse. While your brain is still

healing, you are much more likely to have a repeat concussion. In rare cases, repeat

concussions can cause permanent brain damage, and even death. Severe brain injury can

change your whole life.

 Any athlete exhibiting signs or symptoms of a concussion will be withheld from

play until evaluated by a healthcare professional, which includes the licensed

athletic trainer.

 When an athlete is symptom free with normal daily activities (school, work,

studying, etc), they will begin the “return to play (RTP) protocol” under the

guidance of the athletic trainer. The RTP protocol consists of a 5 step gradual

progression back to exercise. Each step is separated by at least 24 hours. If

symptoms return during exercise, the athlete will have to repeat that step the

next day and cannot advance until they are symptom free.

 Immediate Post-Concussion Assessment and Cognitive Testing (ImPACT)

is used as a tool in the return to play protocol to help the medical staff make a

return to play decision.

 If the athlete has a neuropsychological baseline test (ImPACT), they will be

given the test again prior to their return to full contact to ensure that their

neurological function is back within their baseline. It is not the only piece of

information that is taken into consideration. The athlete must be free of all

symptoms at rest and with exertion and ImPACT scores must be within baseline

measurements. Prior history of concussion and other pertinent information will

be taken into consideration when making a return to play decision. Each

concussion is managed on an individual basis.

The five step Return To Play (RTP) Policy:

1. Easy aerobic activity (stationary bike, elliptical machine)

2. More sport specific aerobic activity (running, skating)

3. Non- contact sport specific drills (dribbling, shooting, passing, etc)

4. Full- contact practice

5. Game play