28th NORTH ZONE INTER UNIVERSITY YOUTH FESTIVAL

GURU NANAK DEV UNIVERSITY,

AMRITSAR

November 7

– 11

, 2012

No:

Dt :

SUBJECT: INVITATION-CUM-NOTICE FOR NORTH ZONE INTER-UNIVERSITY

YOUTH FESTIVAL.

Dear Sir / Madam,

I am immensely pleased to inform you that Association of Indian Universities (AIU) has

selected Guru Nanak Dev University, Amritsar for organizing the North Zone Inter-

University Youth Festival for the year 2012-13 at its campus. On a specific note, the

referred Festival is to commence on 7

November 2012 (Forenoon) and will culminate on

November, 2012 (Afternoon).

In the context of the ongoing stance, I wish to make an earnest request to your good self

for emphatic participation of your esteemed University in the scheduled

programs/competitive categories of Youth Festival under reference in tune with the

conditions laid down by Association of Indian Universities.

Further, you are categorically requested to send your acceptance [in this regard] in the

enclosed Team Registration Forms

by 15

October, 2012 positively. Other requisite

forms

along-with contextual documents may be presented at the time of registration of

the Festival. You may download the said Annexure Proformas from our University

website i.e. www.gndu.ac.in and choose to send advance information of your entry to the

undersigned via post or email.

To facilitate an insight about the geography of our University, it is hereby informed that

Guru Nanak Dev University, Amritsar is situated on Amritsar-Delhi National Highway

(NH-1). The University Campus is about 7 kms. and 5 kms. from Amritsar Inter State Bus

Terminal and Amritsar Railway Station respectively. Importantly, the city of Amritsar is

the spiritual center for the Sikh religion and includes many other historical & religious

places. The prominent places to visit are Golden Temple, Jallian Wala Bagh, Durgiana

Temple, Wagah Border etc. The city is also known for its rich cuisine and culture.

In view of the above submissions, I look forward to your hearty participation in North

Zone Inter-University Youth Festival for the year 2012-13. You may contact me at

[email protected] [e-mail] and 09780309897 [Mobile] for any other

clarification.

Yours Sincerely,

(Dr. Jagjit Kaur, Ph.D.),Convenor

Director Youth Welfare

Guru Nanak Dev University, Amritsar

“Keep true to the dreams of the youth”

Annexure-I & IV

Annexure-II & III

GURU NANAK DEV UNIVERSITY,

AMRITSAR

28th NORTH ZONE INTER UNIVERSITY YOUTH FESTIVAL

November 7

– 11

, 2012

No:

Dt :

1. ORGANIZATION

The North Zone Inter University Youth Festival will be organised and hosted by

the Guru Nanak Dev University, Amritsar (Punjab) and will be conducted under the

aegis of the Association of Indian Universities, New Delhi. It is being financed by the

Ministry of Youth Affairs & Sports, Govt. of India.

2. GURU NANAK DEV UNIVERSITY

Guru Nanak Dev University was established in the year 1969 in the memory of

500 Birth Anniversary of First Sikh Guru Sri Guru Nanak Dev Ji. The main campus of

the University is spread over in 500 Acre. Guru Nanak Dev University, Amritsar

(Punjab) is a multi faculty affiliating State University established under UGC Act in

1962. The University presently Granted "University with Potential for Excellence"

status by UGC and NAAC Re-accreditation awarded Highest 'A' Grade (CGPA

3.5/4.0). The university consists 8 Constituent Colleges, 4 University Regional

Campuses , about 273 colleges and Associate Institutes are affiliated with the

University.

3. RULES

The Youth Festival will be governed by :

3.1 The Inter-University Youth Festivals 'Eligibility Rules' & 'Rules & Regulations"

that are available on www.aiuweb.org and www.gndu.ac.in.

3.2 This Notice and the 'Youth Festival Instructions" that will be issued prior to the

commencement of the Festival.

4. ELIGIBILITY RULES

4.1 The Universities of the North Zone those are eligible are invited for

participation in the Inter University North Zone Youth Festival 2012. All

interested Universities are requested to send their entries as early as possible but

not later than 20th October, 2012 by forwarding completed Annexure I and IV

enclosed.

4.2 Annexure II and III duly supported with relevant documents may be forwarded

at the earliest possible or submit at the time of registration.

4.3 The students shall carry their Identity Cards with photographs issued by their

University/College. The team managers shall submit valid identity cards of

participants for verification at the time of registration.

4.4 The eligibility certificate signed by the Director/Dean/Principal of the

Institute/College and countersigned by the Dean Students' Welfare/Cultural

Coordinator/Registrar is a must and must tally with the documents mentioned

above.

4.5 Maximum participants 40 Per University.

The maximum size of the contingent will not be more than 40, including

Contingent incharge. Participating universities are strongly requested not to

bring any extra person. No extra person shall entertained at any cost. They

have to make their own arrangements for boarding & lodging.

GURU NANAK DEV UNIVERSITY,

AMRITSAR

28th NORTH ZONE INTER UNIVERSITY YOUTH FESTIVAL

November 7

– 11

, 2012

No:

Dt :

4.6 A maximum of two Contingent Leaders/ In charges will accompany the team.

It is advisable to have Lady contingent leader in case there are girl participants.

However , the total number of contingent should not exceed 40.

4.7 The age of participants should not be more than 25 years on July 01, 2012.

5. REGISTRATION FEE

5.1 Registration fee @ Rs.300/- per head will be charged from the participants,

accompanists and officials of the team. The fees will be required to be sent in

the form of Demand Draft in favour of Registrar, Guru Nanak Dev

University payable at Amritsar.

5.2 The closing date for receiving entry forms is 25th Oct., 2012

5.3 A sum of Rs. 1000/- refundable as caution money has to be deposited by each

team at the time of registration. The cost of any loss/damage to the property

will be deducted from caution money.

6. The detailed schedule will be communicated in the "Youth

Festival Instructions" on Guru Nanak Dev University website latest by

October 20

, 2012.

7. Youth Festival Instructions.

'Youth Festival Instructions' will be available on the day of registration i.e. 6th

November, 2012.

8. REGISTRATION & ISSUE OF ID CARDS

8.1 Contingent incharges are requested to fulfill registration formalities as on 6th

November, 2012.

8.2 ID Cards will be made for participant/accompanist & Officials and provided at

the time of registration.

9. VENUE

9.1 All activities of the Youth Festival will be conducted within the University

Campus and at maximum of four different Venues within approximately a

distance of 500 mtrs.

9.2 The Cultural Procession will entail a distance of approximately 3 Km.

Universities are requested to attire their contingents in their local regional

costumes. As such, they are requested to bring along the following :

1) Local regional costumes

2) Two University Flags. One Flag is required to be deposited at the time of

registration and the other retained for the Procession.

3) University Banner/Posters

4) Respective University Placards.

GURU NANAK DEV UNIVERSITY,

AMRITSAR

28th NORTH ZONE INTER UNIVERSITY YOUTH FESTIVAL

November 7

– 11

, 2012

No:

Dt :

10. PENALITY SYSTEM

10.1 Any disqualification of a participant on ground of ineligibility will result in the

automatic scratching of the contingent for that academic year. The contingent

shall also be debarred from participating in the Youth Cultural Activities to be

held in the following years.

10.2 A participant disqualified on the grounds of ineligibility shall not be permitted

to participate in inter-University Youth Cultural Activities in the next year.

10.3 Any form of indecent behavior either from a student, accompanist or Team in

the University Campus will lead to disciplinary action. This may lead to team

getting debarred from participation in the event/festival. The following are

strictly prohibited :

1) Consumption of liquor/smoking.

2) Eve teasing

3) Influencing the Judges

4) Going to the Press against the University on any controversial issue.

5) Indecent behavior inside and or outside the campus and venue.

11. SCORING

11.1 The methodology of assessing and awards of points by the judges will be based

on the parameters announced by the AIU in its website www.aiuweb.org.

Weightages on each parameter of each item will be got approved from the AIU

and made known by means of the Youth Festival Instructions.

11.2 The results will be announced on 11th November, 2012.

12. DISCLAIMER OF LIABILITY

Competitors participate in the Youth Festival entirely at their own risk. The

organizing committee/host university and Association of Indian Universities will not

accept any liability for material damage or personal injury or death sustained in

conjunction with or prior to, during, or after the Youth Festival.

13. PRIZES

Prizes will be awarded to competitors as per prevalent AIU norms and will be

given in detail in the "Youth Festival Instructions".

14. BOARDING & LODGING

14.1 Board and lodging arrangements will be made available for the participants.

Hostel rooms will be provided to the participants. Participants are requested to

bring warm bedding, mosquito net, clothing, bed spreads etc.

14.2 Team managers will be housed in students' hostel rooms. Suitable

accommodation in the guest houses will be provided for the Judges, invited

Guests and AIU Officials.

14.3 Allotted accommodation on confirmation will be available from 6th to 11th

November, 2012.

GURU NANAK DEV UNIVERSITY,

AMRITSAR

28th NORTH ZONE INTER UNIVERSITY YOUTH FESTIVAL

November 7

– 11

, 2012

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Dt :

14.4 The first official meal will be Dinner on 6th November, 2012 and the last

official meal will be Dinner of 11

November, 2012.

15. WEATHER

Weather during the month of November is pleasant in the evening and morning

hours. The temperature varies between 10 to 20 degree. Days are bright and sunny.

Warm clothes and bedding is necessity.

16. List of annexure forming part of this notice are as under :

ANNEXURE I : Team Registration Form

ANNEXURE II : Eligibility Certificate

ANNEXURE III : Curriculum Vitae of Participants/Accompanists

ANNEXURE IV : Master Entry Form.

17. For further information contact :

Dr. Jagjit Kaur,

Director Youth Welfare,

Guru Nanak Dev University, Amritsar

Mobile No. 097803-09897

Office - 0183 – 2258854

Fax No. 0183 - 2258854

Dr. P.K. Sehajpal,

Dean Students Welfare,

Guru Nanak Dev University, Amritsar

Mobile No. 09216218220

Dr. Baljinder Singh Bal,

Asst. Prof. Physical Ed. (T),

Guru Nanak Dev University, Amritsar

Mobile No. 08284921150

GURU NANAK DEV UNIVERSITY,

AMRITSAR

28th NORTH ZONE INTER UNIVERSITY YOUTH FESTIVAL

November 7

– 11

, 2012

No:

Dt :

OTHER RULES :

1. Only bonafide, full time student, who is enrolled for a degree or post graduate

degree or diploma course which is of a minimum duration of one academic year and

whose examination is conducted by the University subsequent to passing the 12th class

examination.

1.1 Students of open Universities shall be considered to be bonafide students and shall

be eligible to participate provided they fulfill other conditions. However students

enrolled in correspondence course in institutes/centres of Universities casual

students external students and students pursuing bridge course shall not be eligible.

2. All students for participating in the Inter-University Youth Cultural Activities

shall fulfill the following conditions :

a) Not more than 7 years have elapsed since a student passed the examination

qualifying his/her for first admission to a degree or diploma course of a

University of college affiliated to a University.

b) Only students, who are less than 25 years of age as on Ist July of the academic

year 2012 in which activity is held can participate.

c) Further, students can participate for one year more than the normal length of the

academic program which he/she is following.

3. A student employed on full time basis shall not be eligible to participate.

4. A student shall not be allowed to represent more than one University during a

single academic year.

5. Provisional admission to a course of a University or College shall not make the

student eligible to represent the University in the Inter University Youth Cultural

Activities.

6. In case of a student migrating from one University to another his/her migration

case will be considered eligible only after his/her admission in the next University is

regularized and he/she is admitted as a bonafide student by the new University.

B. EXPLANATION

a) For the purpose of computing years of eligibility one year will cover means the

academic year in which the cultural activity is held irrespective of whether the students

result is declared or not. It will normally be extended from June/July of one year to 12

calendar months to the next year.

b) The restriction of participation in Inter University Youth Cultural Activities to a

period of one year more than the length/duration of academic course means that the

students pursuing a three year degree program (i.e. B.A., B.Sc., B. Com. etc.) can

participate for four years while a student pursuing four year programe (i.e. B.E., B.

tech. etc.) can participate for five years.

Note : Accompanists would preferably be the students, who will be given participation

certificates. However, outsiders may be allowed if suitable students are not available.

At the most 8 outsider accompanists are allowed, who will be included in the

contingent of 40. A student, who has participated in Solo events of the Inter-University

National Youth Festival for three years, would not be permitted to participate in the

UNIFESTS.