Intra-governmental Transactions
Working Group (ITWG)
January 10, 2023
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Today’s Agenda
• Tentative ITWG Schedule
• Program Updates
• Release 5.0
• Release 5.0 Features - Live Demo
• Release 5.1 Work Underway
• Orders/Performance Whitelist Data Cleanse
• Production Statistics
• Proposed Changes to IPAC Timeline & Scorecard Metric
• 2023 Application User Recertification
• Treasury SSO Accounts
• Office Hours
• Survey Questions
• Reference Materials
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Tentative ITWG Schedule
Nov 8 – Program Updates, Release 5.0 Work Underway, Reporting Snapshot,
2023 Application User Recertification, Treasury SSO Accounts, New User Access,
Office Hours, Knowledge and Training Offerings, Reference Materials
Dec 13 – Program Updates, FAST Book Update, R5.0, 7600EZ, Adv PPQ & Order
Upload Previews, R5.1 Work Underway, Orders/Performance Whitelist Data
Cleanse, 2023 Application User Recertification, Treasury SSO Accounts, Office
Hours, Reference Materials
Jan 10 – Program Updates, R5.0, R5.0 Live Demo, R5.1 Work Underway,
Orders/Performance Data Cleanse, Production Statistics, Proposed Changes to
IPAC Timeline & Scorecard Metric, 2023 User Recertification, Treasury SSO
Accounts, Office Hours, Survey Questions, Reference Materials
Planned Dates: Feb 14, March 14, April 11
Future Topics:
• Post-mandate enhancements
2-3:30 pm ET
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Program Updates
• Q1 FY23 Implementation Plans were due to Treasury by Dec.
30
th
‒ Thank you for your timely submissions!
‒ These submissions will be reflected on your Q1 Scorecard
‒ Q2 FY23 Implementation Plans are due by March 31
st
• Please use the new Attachment A template for Q2 FY23 submissions
‒ https://www.fiscal.treasury.gov/g-invoice/training.html
‒ Reminder: Please ensure that the correct Agency G-Invoicing POCs are
captured on your quarterly Attachment A submissions
• December ITWG Presentation published on 12/22/22
‒ No meeting held in December
• https://www.fiscal.treasury.gov/g-invoice/intragovernmental-working-group.html
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Release 5.0
• 7600EZ
• Order Upload in support of IFO
• Constructive Order Acceptance (COA) Phase I of II
‒ Will be turned off in Production with R5.0
• Date & Time Standardization in the UI
‒ All calendar modals will reflect Eastern Time (ET) as the time of record
• Advanced Pre-Paid Performance Quantity (PPQ)
‒ Allow agencies to account for Performance already settled outside of G-Inv
• Improved User API Performance
• Item Code Validation (UI Only)
‒ Agencies must select an active Product Service Code or it will fail validations
• Analysis to allow only printable ASCII characters on Orders in a future release
• Production deployment planned for February 16th
• QA-C deployment planned for February 24th
‒ Available in QA-F for vendor testing
‒ Having active discussions with ERP vendors on this work
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Release 5.0 Features - Live Demo
• 7600EZ
• Advanced Pre-Paid Performance Quantity (PPQ)
• Order Upload
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Release 5.1 Work Underway
• Upcoming Program Objectives (R5.1)
‒ Allow only printable ASCII characters on Orders and Performance
• Validation added to the UI on all Order & Performance free-form fields
• Validation added to the Order & Performance APIs
• Cleanup effort on existing data
‒ New Order & Performance APIs support JSON
• Supports all existing Order and Performance
f
unctionality
• Order enhancement: Constructive Order Acceptance (COA)
‒ Seller-Facilitated Order (SFO) that allows the Seller to provide all required Order
fields on behalf of Buyer
‒ Order Approval will automatically process after 7 calendar days once an Order is
m
oved to Shared with Requesting Agency or Shared with Partner 2 (SP2) status
• Performance enhancement: Allows Advanced Previously Paid Quantiles
(PPQs) for In-flight Orders (IFO) through your ERP system
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Order/Performance Data Cleanse
Details
• Initial cleanse executed on 12/15/2022 and was successful
• Cleanse identified and removed all invalid characters
• Email was sent to all impacted agencies
• Orders and Performance modified by the data cleanse…
– Last modified date/time stamp updated (may be re-pulled through the external API)
– Last update user updated to ‘GINV-
18896 Data Clean’
• We will continue to monitor Production for invalid characters and may need to
ex
ecute additional data cleanses until R5.1 is deployed
• R5.1 will prevent invalid characters from being entered into G-I
nvoicing (UI and API)
• Please make every attempt to prevent invalid characters from being entered into G-
I
nvoicing as it can be very impactful to your trading partner(s)
Best Practices
• Avoid copy>paste from Microsoft Word, Microsoft Excel, PDFs, etc.
• Type data directly into G-I
nvoicing in lieu of copy>paste from external sources
• Reference the G-I
nvoicing whitelist (next slide) when entering data to ensure whitelist
compliance
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Whitelist (Allowed/Approved Characters)
Note: characters 10, 13, 149, 167, and 182 (red arrows)
are permitted in the following fields only:
Order
Partner Info: Comments
Authority: Titles (all)
Authority: Citations (all)
Delivery: Place of Acceptance
Delivery: Place of Inspection
Billing: Billing Frequency Explanation
Item: Description
Schedule: Additional Accounting Classification
Schedule: Bona Fide Need
Schedule: Additional Information
Shipping Information: Location Description
Shipping Information: Special Shipping Information
Performance
Comments
Agency Performance ID
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As of December 31, 2022
Production Data - Orders Brokered
Orders Brokered
Life-to-Date Volume
Orders Brokered
Life-to-Date Dollars
Orders Brokered
Fiscal Year-to-Date Volume
Orders Brokered
Fiscal Year-to-Date Dollars
2,835 $19,344,830,355 1,060 $1,524,356,343
$102
$737
$11,525
$12,193
$17,820
$19,345
-
500
1,000
1,500
2,000
2,500
3,000
$-
$5,000
$10,000
$15,000
$20,000
$25,000
Q4
FY 2021
Q1
FY 2022
Q2
FY 2022
Q3
FY 2022
Q4
FY 2022
Q1
FY 2023
VOLUME OF ORDERS
DOLLAR AMOUNT OF ORDERS (IN MILLIONS)
FISCAL YEAR & QUARTER
Orders Brokered in G-Invoicing
Orders Brokered - Volume Orders Brokered - Dollars
Target Buy/Sell Entities (13)
92%
CFO Act Entities (24)
79%
Significant Entities (39)
64%
Orders Brokered: Fiscal Year-to-Date
Percentage of Stakeholder Groups with Order Activity
Summary:
• Order activity remained steady from November to December 2022 and has now exceeded $1.5 billion
for FY 2023, increasing by $507 million in December.
• Target 13 Entities participating in brokering Orders increased from 10 out of 13 to 12 out of 13.
• CFO Act Entities participating in brokering Orders increased from 15 out of 24 to 19 out of 24.
• Significant Entities participating in brokering Orders increased from 19 out of 39 to 25 out of 39.
• 35 additional other Financial Reporting Entities have participated in brokering Orders in FY 2023.
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Production Data - Transactions Settled
As of December 31, 2022
Transactions Settled
Life-to-Date Volume
Transactions Settled
Life-to-Date Dollars
Transactions Settled
Fiscal Year-to-Date Volume
Transactions Settled
Fiscal Year-to-Date Dollars
14,380 $5,043,971,118 2,996 $667,085,773
$47
$80
$204
$900
$4,375
$5,044
-
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
Q4
FY 2021
Q1
FY 2022
Q2
FY 2022
Q3
FY 2022
Q4
FY 2022
Q1
FY 2023
VOLUME OF TRANSACTIONS
DOLLAR AMOUNT OF TRANSACTIONS (IN MILLIONS)
FISCAL YEAR & QUARTER
Transactions Settled through G-Invoicing
Transactions Settled - Volume Transactions Settled - Dollars
Target Buy/Sell Entities (13)
85%
CFO Act Entities (24)
67%
Significant Entities (39)
54%
Transactions Settled: Fiscal Year-to-Date
Percentage of Stakeholder Groups with Transaction Activity
Summary:
• Activity increased in December 2022 with $430 million in settled transactions, up from $229 million in
November 2022.
• Target 13 Entities that have settled transactions in FY 2023 increased from 9 out of 13 to 11 out of 13.
• CFO Act Entities that have settled transactions in FY 2023 increased from 13 out of 24 to 16 out 24.
• Significant Entities that have settled transaction in FY 2023 increased from 15 out of 39 to 21 out of 39.
• 21 additional other Financial Reporting Entities have settled transactions during FY 2023.
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New IPAC Sub-Category Data Element
• Required data element in IPAC User Interface (UI) beginning on October
1, 2022
• Refer to TFM Chapter 4700 for more information on each of the sub-
categories
‒ https://tfm.fiscal.treasury.gov/content/tfm/v1/p2/c470.html
• New IPAC Sub-Category Data Elements:
1. Buy/Sell Transfer - Appendix 8
2. Non-E
xchange Expenditure Transfer - Appendix 9
3. Benefits Transfer - A
ppendix 7
4. Capital Transfer - A
ppendix 7
5. Non-E
xchange Custodial Transfer - Appendix 10
6. Exchange Custodial Transfer - A
ppendix 10
7. Investments - A
ppendix 6
8. Borrowings - A
ppendix 6
9. Other - U
sed for activity that doesn’t fall under one of the other seven sub-categories
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Current Timeline and Next Steps
December 2021
• New data element
available as optiona
l
in
IPAC.
• Captures the type of
IGT initiated.
• Optional for use
through the Bulk File
and User Interface.
October 2022
• New data element
required in the Us
er
I
nterface.
• Remains as an optional
field when submitting
transactions through
the Bulk File to
accommodate
Enterprise Resource
Planning (ERP) vendo
r
d
evelopment and
agency custom system
development.
October 2023
• New data field
requ
ired in Bulk File
&
r
emoves Buy/Sell a
s
a
n option for the Bul
k
File.
• Begins requiring
agencies to populate
the new data field
in
IP
AC when transacting
through both the
User
Int
erface and Bulk File.
• Inability to categorize a
transaction as Buy/Sell
through IPAC Bulk File
but remains available
in
the User Interface.
October 2024
• Removal of Buy/Sell
option for the Us
er
I
nterface.
• Full removal of the
Buy/Sell category wit
hin
t
he IPAC application is
complete for the User
Int
erface and the Bulk
File.
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Proposed Timeline and Steps
Delay IPAC Control
• October 2023 – The new IPAC data element becomes required for the Bulk File.
• Delays the removal of Buy/Sell option for both the IPAC User Interface and IPAC
Bulk File until October 2025 (Fiscal Year 2026).
December 2021
• New data element
availabl
e as
o
ptional in IPAC.
October 2022
• New data element
required in the
IPAC Use
r
Interface, optional
in IPAC Bulk File.
October 2023
• New data element
required in IPAC
Bulk File
*October 2025
• Removal of
Buy/Sell option for
both the IPAC User
Interface and IPAC
Bulk File.
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Current IGT Scorecard Template
• Agencies can expect to see an updated IGT Scorecard template for Q2
F
Y23
‒ New G-Invoicing compliant bullet point added to Summary Quadrant
‒ G-Invoicing Implementation Plan Status Update Quadrant renamed/updated to
include compliance percentages
• Will include the agency’s Inter-departmental and Intra-departmental G-Invoicing compliance
per
centages that makes up the overall compliance percentage
• Green/Yellow/Red metric based on the established compliance thresholds
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TFM Bulletin 2022-03 (Published December 14, 2021)
• Defined the Monitoring and Enforcement metrics for G-Invoicing Mandate Compliance.
https://tfm.fiscal.treasury.gov/content/tfm/v1/bull/22-03.html
• Ranges are based on the dollar amount of Buy/Sell activity in G-Invoicing as compared to
the FR Entities’ GTAS data and will increase each fiscal year.
Current Thresholds for Compliance
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Proposed Template and Approach
Remove Compliance Threshold from IGT Scorecard
• Continues to measure G-Invoicing progress but removes the determination of
Fully Compliant, Partially Compliant, or Non-Compliant.
• Removes the stoplight (green, yellow, and red) ratings.
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2023 Application User Recertification
• Application User Recertification will kick off January 2023; this applies to all
Treasury Applications including G-Invoicing.
• The G-Invoicing user’s “User Administrator” (human-entity) is required to
recertify the user’s access to G-Invoicing and verify their Role/Group
assignments are appropriate. BOTs cannot be assigned as a recertifying official.
• All G-Invoicing “User Administrators” will be notified to recertify all users in their
agency account.
• ACTION: Verify all
user’s “User
Administrator”
is accurate.
• Recertification Schedule
• November - G-Invoicing user data is pulled for recertification
• December - (first week of December) data is uploaded to the recertification tool
• December 13
th
- email announcement is sent to all Recertification Officials (User Administrators)
• Recertification window - January 3
rd
- February 3
rd
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Treasury Single Sign On (SSO) Accounts
• Users are strongly encouraged to link their PIV-I/CAC cards to their Treasury
SSO accounts to access G-Invoicing by the end of 2022.
• The Treasury Support Center continues to send reminder emails encouraging
users to link their PIV-I/CAC cards in support of Executive Order 14028 - no
enforcement date has been issued.
On May 12, 2021, Executive Order 14028 on Improving the Nation’s Cybersecurity was issued, requiring agencies to meet or
exceed the cybersecurity provisions of the EO. Section 3 of the order states that within 180 days of the date of this order
agencies shall adopt multi-factor authentication to the maximum extent consistent with Federal records laws and other
applicable laws.
• Communication Update: The migration of Fiscal Accounting Applications to
Multifactor Authentication is scheduled to begin in 2023. Following the migration,
multifactor will be enforced and you will no longer be able to authenticate your
Single-Sign On account using your User ID/Password. If you do not have a PIV-
I/CAC card, additional information will be disseminated to users of each
application regarding next steps.
• Instructions for linking your PIV-I or CAC can
be found here
• Select “Login with Your PIV” on the login page
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Office Hours
• G-Invoicing Program conducts virtual Office Hours sessions twice monthly where we host
targeted discussions as well as “open-mic” styled discussions
• Future Topics Include:
‒ Order Upload Demo (Jan 10th)
‒ Order Upload Demo (Jan 24
th
)
‒ 7600EZ Demo (Feb 7
th
)
‒ Feature Management Demo (Feb 21
st
)
‒ Trading Partner Spotlight: Providing Agencies a platform to discuss their G-Invoicing implementation approach with trading
partners
Note: If Agencies would like to volunteer for a Trading
Partner Spotlight session, please reach out to
IGT@fiscal.treasury.gov
• Register for Office Hours here:
https://fiscal.treasury.gov/training/g-
invoicing-office-hours.html
• Office Hours topics will now be listed next to the
date/time on the Registration Page
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Survey Questions
1. Does your agency plan to negotiate with your Trading Partner to utilize
Constructive Order Acceptance (COA) for any business line activity
outside of GSA Rent? If yes, please provide which trading partner(s)
and business line(s) you anticipate using this functionality.
*Link to Survey Questions: https://www.surveymonkey.com/r/XDKF695
• Please submit feedback by COB Friday, January 20
th
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Reference Materials
The Mandate
• Mandated that all Federal Program Agencies (FPAs) who process IGT Buy/Sell
transactions must implement G-Invoicing
https://tfm.fiscal.treasury.gov/v1/p2/c470.html
• TFM Bulletin 2022-03 (Published December 14, 2021) – Defined the
Monitoring and Enforcement metrics for G-Invoicing Mandate Compliance
https://tfm.fiscal.treasury.gov/content/tfm/v1/bull/22-03.html
Program Guide
• Provides guidance regarding proper accounting treatment for IGT Buy/Sell
transactions processed through G-Invoicing
https://www.fiscal.treasury.gov/ussgl/resources-g-invoicing-program-guide.html
System Integration Guide
• Details how FPAs may utilize automated data exchanges to communicate IGT
Buy/Sell activities to/from G-Invoicing
https://fiscal.treasury.gov/files/g-invoice/g-invoicing-system-integration-guidev1.1.pdf
Rules of Engagement
• Outlines protocol for Trading Partner interaction in support of transitioning IGT
Buy/Sell business processes to G-Invoicing
https://www.fiscal.treasury.gov/files/g-invoice/g-invoicing-rules-of-engagement.pdf
OMB Max
• Access to the Trading Partner Directory and Agency Implementation Plans
https://community.max.gov/display/CrossAgencyExternal/Bureau+of+the+Fiscal+Service+G-
Invoicing
Federal Intragovernmental Data Standards (FIDS)
• Defines the data attributes and the system mapping & validation rules for the
new IGT Buy/Sell data standard which is implemented through G-Invoicing.
https://fiscal.treasury.gov/g-invoice/resources.html#standards
Policy:
TFM Chapter 4700 – Appendix 8
Published:
November 2022 (Updated Annually)
Guidance:
G-Invoicing Program Guide for
Basic Accounting and Reporting
Published:
August 2022
G-Invoicing System Integration
Guide
Revised:
March 2021
G-Invoicing Rules of Engagement
Revised:
January 2022
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Appendix
• Post-Mandate Enhancement Timeline (Slide 25)
• Connecting With Your Trading Partners (Slide 26)
• Knowledge and Training Offerings (Slides 27 - 29)
• Commonly Referenced Resources (Slide 30)
• G-Invoicing Program Contacts (Slide 31)
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• The following enhancements are high priority following the mandate
based on Agency requests. These enhancements will also require
further ERP integration changes:
Post-Mandate Enhancement Timeline
• Note: Fiscal Service will continue to collaborate with ERP Vendors on
establishing timelines for ERP Development.
Enhancement
G-Invoicing
Development
Completed
Available in
Production
Agency
Implementation
Date, if Required
**7600-EZ (Low Dollar Purchases) *Q1 FY2023 Q2 FY2023 Q1 FY2024
**Constructive Order Acceptance (GSA Rent) *Q2 FY2023 Q3 FY2023 Q1 FY2025
**Enhanced Order Modification Functionality *Q1 FY2024 Q2 FY2024 N/A
In-Flight Order Upload Tool for the User Interface *Q1 FY2023 Q2 FY2023 N/A
*Targeted Dates for Development Completion. Deployment to Production is expected to occur the quarter following.
**Both Trading Partners must enable Feature Flags to use this Functionality.
Note
: Specifications for each enhancement published Q2 FY2022.
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Connecting With Your Trading Partners
• Staying up to date on your Partners’ progress is key to your own success in
transitioning your IGT Buy/Sell activity to G-Invoicing
• Fiscal Service provides several utilities to facilitate effective communication with your
Partners to gain an understanding of their implementation approach and timeline
• G-Invoicing’s OMB Max page contains data
related to each Agency’s Implementation
Status including the following:
‒ Implementation Plans for Significant
Reporting Entities who receive IGT
Scorecards
‒ Trading Partner Directory which displays
enrollment status and transaction
processing readiness by Implementation
Entity
‒ Visit our OMB Max site to access these
resources:
https://community.max.gov/x/szd0ZQ
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Knowledge and Training Offerings
G-Invoicing Learning Opportunities
• Our Agency Implementation Team hosts a variety of training options.
• Independent Training Resources including pre-recorded G-Invoicing training
videos are available through the G-Invoicing website:
https://www.fiscal.treasury.gov/g-invoice/training.html
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Knowledge and Training Offerings Cont.
• Register for Webinar-based Training and access to On-Demand Financial Management Training Videos
here: https://www.fiscal.treasury.gov/training/
• For your awareness, there are User and Admin Guides available within G-Invoicing, under the Help
dropdown for you to reference as well.
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You’re Not Alone – We’re Here To Help
Agency Implementation Team (AIT)
• Education
‒ Business Process Walkthroughs
‒ Application Demos
‒ User Training
• Account Establishment
• Enrollment Assistance
• Production Support
• Assistance with Agency-Led Implementation Team
Engagement | Outreach | Support
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Resource Name Purpose Located?
Trading Partner Directory
Look up trading partner G-Invoicing
status and points of contact
OMB Max
https://community.max.gov/x/szd0ZQ
G-Invoicing User Guide
General purpose resource for G-
Invoicing resource. Includes detailed
walk-throughs for using various
application features
Within G-Invoicing under the “Help
Menu”
G-Invoicing Administrator Guide
Resource for G-Invoicing users with
administrator roles. Includes detailed
walk-throughs for administrator only
features
Within G-Invoicing under the “Help
Menu”
G-Invoicing Self Paced Learning Videos
Recorded demonstrations and walk-
throughs for G-Invoicing features
In the Training section of the Fiscal
Service G-Invoicing page.
G-Invoicing: Training (treasury.gov)
G-Invoicing Instructor Led Webinars
Instructor led webinars held weekly the
focuses on brokering documents in G-
Invoicing and will include advanced
features post R5.0
Bureau of the Fiscal Service - Training
(treasury.gov)
Treasury Support Center
Help Desk to assist with G-Invoicing
issues
GInvoicing@stls.frb.org
1-877-440-9476
Available Monday through Friday,
7:00am through 8:00pm (Eastern)
Commonly Referenced Resources
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G-Invoicing Program Contacts
For IGT Program Management and Agency Outreach Support
Andy Morris
Manager, Intragovernmental Transaction & Reconciliation Branch (ITRB)
Bureau of the Fiscal Service – Fiscal Accounting
andrew.r.morris@fiscal.treasury.gov
Jeff Board
G-Invoicing Product Owner, ITRB
Bureau of the Fiscal Service – Fiscal Accounting
jeffrey.board@fiscal.treasury.gov
Keith Jarboe
IGT Agency Outreach, Engagement & Onboarding
Bureau of the Fiscal Service – Fiscal Accounting
keith.jarboe@fiscal.treasury.gov
For Intragovernmental Transactions Working Group Information
IGT@fiscal.treasury.gov
https://www.fiscal.treasury.gov/g-invoice/
For G-Invoicing Application Support
STLS.G-Inv.CBAF@stls.frb.org
