Employee Relocation Resource Center Centralized Household

Employee Relocation Resource Center

Centralized Household Goods Traffic

Management Program (CHAMP)

2017 Rate Filing Documents

Household Goods

Table of Contents

Household Goods Request for Offers Cover Letter

Household Goods Request for Offers

Household Goods Tender of Service (HTOS)

286

GSA-500A Tariff

592

GSA-500A Tariff: Appendix B

Link

September 27, 2017

TO ALL TRANSPORTATION SERVICE PROVIDERS APPROVED TO PARTICIPATE IN

THE CENTRALIZED HOUSEHOLD GOODS TRAFFIC MANAGEMENT PROGRAM:

This Request for Offers (RFO) transmits the issuance of the 2017-2018 Filing Cycle Special

Instructions for the filing of rate offers in the General Services Administration’s (GSA’s)

Centralized Household Goods Traffic Management Program (CHAMP) specific to the Filing

Cycle for the period January 1, 2018 through October 31, 2018. This RFO and Special

Instructions (hereinafter referred to as RFO) are in accordance with the Household Goods

Tender of Service (HTOS), supplements thereto and reissues thereof. Transportation Service

Providers (TSPs) who are approved to participate in CHAMP and have agreed to abide by

the terms of the HTOS, supplements thereto and reissues thereof, are eligible to file rate

offers in accordance with this RFO.

While we strongly encourage TSPs to read the entire RFO, we’ve highlighted below the major

changes new to this RFO and others that have been carried over from previous RFOs that

need to be highlighted again. These, along with other changes to the RFO, have been

highlighted in “red” within the documents themselves.

Due Dates: Rate offers must be submitted in accordance with this RFO by the Initial Filing

due date of 10:00 PM Central Time, November 14, 2017 and/or the Supplemental Filing due

date of 10:00 PM Central Time, March 12, 2018. Rate offers received after these dates

and/or not submitted in accordance with this RFO will not be accepted.

Industrial Funding Fee (IFF): The below identifies changes to the IFF owed by TSPs for

shipments moving under this RFO.

1. Domestic IFF: A 3.50% IFF is due on the total net transportation charges billable to

the Government (includes line-haul, accessorial, packing charges, fuel surcharges, etc… and

Storage-in-Transit (SIT) (to include first day of storage, each additional day of storage

and pickup and delivery (drayage)). A 3.50% IFF is also due on the total net charges

billable to the Government for the shipment of Privately Owned Vehicles (POVs). An

IFF is not assessed against Unaccompanied Air Baggage (UAB) shipments unless an

agreement has been developed. Please refer to Section 2-7.6 of this RFO for additional

information on the application of the IFF.

2. International IFF: A 3.50% IFF is due on the total net transportation charges billable

to the Government (includes line-haul, accessorial, packing charges, fuel surcharges, etc...

and SIT (to include first day of storage, each additional day of storage and pickup and

delivery (drayage)). A 3.50% IFF is also due on the total net charges billable to the

Government for the shipment of POVs. An IFF is not assessed against UAB shipments

-2-

unless an agreement has been developed. Please refer to Section 2-7.6 of this RFO for

additional information on the application of the IFF.

HTOS: Due to the revised HTOS published on September 26, 2017 for an effective date of

January 1, 2018, many items contained in the Cover Letters of previous RFOs are now

duplicative to those in the revised HTOS and have been removed from the Cover Letter of

this RFO. TSPs are strongly encouraged to review the HTOS with an effective date of

January 1, 2018 in its entirety. In addition to being distributed on September 26, 2017, the

HTOS will also soon be accessible at https://www.gsa.gov/portal/content/103864.

GSA Domestic 500A Tariff (GSA500A): The GSA500A is the tariff by which all domestic

rate offers submitted in accordance with this RFO are based on.

1. The GSA500A-2016 Tariff became effective on December 16, 2016. Due to the

new structure of the GSA500A, many changes were highlighted in the 2016-2017 RFO Cover

Letter. To review those changes, TSPs can access the 2016-2017 RFO Cover Letter at

https://www.gsa.gov/portal/content/103864.

2. The GSA500A-2017 Tariff is being issued and distributed along with this RFO and

has an effective date of January 1, 2018. In addition to this distribution, it will also soon be

accessible at https://www.gsa.gov/portal/content/103864.

New Non-Alternating, Agency Specific Standing Route Order (SRO): A new SRO –

CONDI – has been added to Section 3 of this RFO. CONDI replaces the previous SROs for

the Department of the Interior, Interior Business Center (NBCCO), the Department of the

Interior, Geological Survey (GEOVA), the Department of Agriculture, Forest Service (FSVNM)

and the Department of the Interior, National Park Service (NPSNE). As a result of this new

SRO CONDI, please note that for TSPs utilizing the “carry over” option within the

Transportation Management Services Solution (TMSS) system that rate offers previously

accepted for NBCCO, GEOVA, FSVNM and/or NPSNE will not “carry over.” TSPs electing to

submit rate offers for CONDI must submit new rate offers in accordance with the instructions

provided at the end of this letter.

Changes to Existing Non-Alternating and Alternating, Agency Specific SROs: In recent

meetings it was indicated that rate offers would no longer be accepted for the U.S. Postal

Service under the SRO USPDC. This serves as notice that rate offers for USPDC will

continue to be accepted and that changes have been made to USPDC. Changes have also

been made to the SROs for the Department of the Treasury, Administrative Resource Center

(ARCWV) and the Department of State (DOSDD, DOSDC, DOSHW and DOSSA). Please

note that the destination serviced under DOSSA has been changed to N’Djamena and the

Destination Code of 2730 must be used. All changes are identified in Section 3 of this RFO

and have been highlighted in “red.” In addition, the SRO for the Department of the Treasury,

Office of the Comptroller of the Currency (OCCDC) can now be found under Section 3.5 of

this RFO. Please also note that the alternating SROs for the Department of Transportation,

-3-

Federal Aviation Administration - FAADC and FAAIN - have been removed from this RFO.

Rate offers will not be accepted for either FAADC or FAAIN for an effective

date of January 1, 2018. And as always, please review Section 3 of this RFO closely for any

other Agency Specific requirements and changes.

Alaska Shipments: Item 227, Alaska Shipments of the GSA500A has been clarified. With

regards to intra-state Alaska shipments, rate offers accepted in accordance with this RFO for

shipments moving intra-state Alaska only apply when both the origin is within a 50 mile radius

of the TSP’s Port Facility at the named point(s) in Alaska (see named points in Section 5.2.1

of this RFO) and is on the Alaskan Road system, and the destination is within a 50 mile

radius of the TSP’s Port Facility at the named point(s) in Alaska and is on the Alaskan Road

system. For shipments moving intra-state Alaska where the origin is not within a 50 mile

radius of the TSP’s Port Facility at the named point(s) in Alaska or is within a 50 mile radius

of the TSP’s Port Facility but not on the Alaskan Road system and/or the destination is not

within a 50 mile radius of the TSP’s Port Facility at the named point(s) in Alaska or is within a

50 mile radius of the TSP’s Port Facility but not on the Alaskan Road system, the OTO

provisions of HTOS Section 4.4. will apply.

POV Recall Requirements: Due to the status of POV recalls which involve electrical

systems and could potentially start a fire resulting in damage to the POV and/or other

property, GSA is encouraging TSPs to work with each individual Agency on protocols for

accepting POV shipments. It is noted that employees, Agencies, and/or TSPs may check a

POV recall status at the following website by entering a Vehicle Identification Number (VIN):

www.nhtsa.gov/recalls.

General Valuation: All shipments moved under CHAMP are released based on Full

Replacement Value – at $6.00 times the net weight of the shipment in pounds applicable to

both shipments in transit and SIT (see specific SROs identified in Section 3 of this RFO for

exceptions to the $6.00 valuation).

Mileage Application: Effective January 1, 2018, Web Based Version 31 of ALK

Technologies, Inc. will apply (see 2-7.1.1. of this RFO for additional information and

application).

International Performance Bond: All TSPs approved to provide International General

Transportation and International Move Management Services are required as part of their

filings to furnish a performance bond in accordance with Section 2-4.8 of the HTOS and

subject to the provisions of Section 1-4 of this RFO. The performance bond MUST clearly

identify that the bond is in force for the period November 1, 2017 through October 31,

2018, or later. A Certification of Continuation of Bond is acceptable. A performance bond

or Certification of Continuation of Bond currently on file does not satisfy this

requirement and copies will not be accepted. TSPs filing international rate offers are also

required to adhere to the performance bond provisions outlined in Section 1.4.1.3.1. of this

RFO. Performance bonds must be submitted prior to the transmission of rate offers as the

system will not validate submitted rate offers without a valid bond on file

-4-

Fuel Policy:

1. For domestic shipments, please refer to Item 16 of the GSA500A.

2. For international shipments, the TSP can only be compensated for a fuel surcharge

on that portion of the shipment handled under traffic in the conterminous U.S. to the port or

from the port to a point in the conterminous U.S. The fuel surcharge shall be calculated in

accordance with the Fuel Policy identified in Item 16 of the GSA500A. In the event the

shipment is transported from origin to port or port to destination on an ocean line through bill

of lading, the TSP is not entitled to the GSA fuel surcharge calculation and can only pass

through any fuel surcharge that may be generated from the ocean line. The TSP must

provide a copy of the original bill to the Agency for reimbursement.

Fuel Surcharge for UAB Shipments: A TSP may charge as a separate line item a fuel

surcharge for UAB shipments. TSPs must provide a copy of the original airway bill to the

Agency for reimbursement. Any excessive costs charged by foreign or overseas air carriers

will be negotiated and paid at the discretion of the Agency. There is no fuel surcharge

calculation for land transportation for UAB. Please refer to Section 3 of this RFO for

Department of State requirements.

Bunker Fuel Surcharges: A TSP may charge as a separate line item a fuel surcharge for

bunker charges on international shipments and/or Alaskan water charges. The TSP must

provide a copy of the original bill to the Agency for reimbursement. Please refer to Section 3

of this RFO for Department of State requirements.

Snow Removal Clarification: Unless it is for TSP convenience, snow removal is the

responsibility of the relocating employee. If a TSP runs in to issues with this, they are to

immediately contact the Bill of Lading Issuing Officer (BLIO).

Submission of Rate Offers: All rate offers in TMSS automatically expire on December 31,

2017. If a TSP does not want to make any changes to their currently filed rate offers, but

wants them to become effective again on January 1, 2018, the TSP must go in to TMSS

and “carry over” their rate offers as identified in #1 below. If a TSP does not “carry over”

existing rate offers or does not upload new rate offers during the Initial Filing window,

any rate offers currently in TMSS will be deleted from TMSS effective January 1, 2018.

However, please note that due to the implementation of the new SRO CONDI, TSPs will not

be allowed to “carry over” existing rate offers for NBCCO, GEOVA, FSVNM and/or NPSNE

to be applicable to CONDI. To submit new rate offers for CONDI, TSPs must use one of the

options identified below. Rate offers effective during the Supplemental Filing period of May 1,

2018 do not require a change; however, TSPs have the option to modify existing rate offers

and/or to add new rate offers during the Supplemental Filing window.

TSPs have four (4) different options when filing rate offers:

1. Utilize the rate filing capabilities of TMSS:

-5-

 TSPs must have access to the “HHG Rate Filing” module within TMSS. A firm’s

TMSS Group Administrator can give access to this module. Once the “HHG

Rate Filing” module has been accessed, a continuation of rate offers button will

be displayed as a pop-up screen. The message will prompt the TSP to either

accept or reject all rate offers to be carried over to the next rate filing cycle

(except for rate offers for NBCCO, GEOVA, FSVNM and NPSNE – new

rate offers must be submitted for the new SRO CONDI);

 If a TSP accepts the continuance of rate offers, TMSS will display a statement

that rate offers will be carried over during the nightly batch process. TMSS will

also display a message to the TSP identifying the number of records that were

carried over;

 If a TSP wishes to change an existing rate offer or add a new rate offer after

submitting the request to carry over rate offers, the TSP may go into the

“HHG Rate Filing” module the following day and do so; and

 If a TSP rejects the continuance of rate offers, the rate filing module screens will

be displayed so that the TSP may begin the rate filing process.

2. Utilize the Format Requirements and Electronic Submission instructions found in

Sections 6 and 7 of this RFO.

3. Utilize the “HHG Spreadsheet” from the TMSS Main page. This spreadsheet will

allow for the download of a copy of the existing rate offers. TSPs may then make additions

and/or deletions prior to re-uploading it for validation and acceptance.

4. Utilize the services of a Rate Filing Service Provider (RFSP).

Questions may be directed to Robyn Bennett at [email protected] or (816) 823-3644 or

Kim Chancellor at [email protected] or (816) 823-3650.

Sincerely,

/s/ Robyn L. Bennett

Robyn L. Bennett

Lead Traffic Management Specialist

Employee Relocation Resource Center (QMCG)

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 1 - 1

SECTION 1

SPECIAL INSTRUCTIONS

1-1. General.

The following Filing Cycle Special Instructions of the General Services Administration (GSA’s)

2017-2018 Request for Offers (RFO) are provided in addition to the instructions set out in the

Household Goods Tender of Service (HTOS), supplements thereto and reissues thereof. By

submission of a rate offer(s) electronically, the submitting Transportation Service Provider (TSP)

agrees to the following terms and conditions.

1-1.1. Terms/Conditions for Bills of Lading Issued for Government

Shipments.

Per this RFO, all Government shipments handled pursuant to the HTOS will be subject to the

terms/conditions of 41 CFR 102-117 and 102-118.

1-1.2. Application.

1-1.2.1. Application of the Household Goods Tender of Service.

Unless otherwise noted, all provisions of the HTOS apply to this RFO.

1-1.2.2. Application of the GSA Domestic 500A-2017 Tariff (GSA500A).

Unless otherwise noted, all provisions of the GSA500A apply to domestic shipments moved

under this RFO .

1-1.3. Effective Period.

Except as otherwise provided herein, rate offers made in response to this RFO will be for the

period January 1, 2018 through October 31, 2018.

1-1.4. Eligibility to File.

All TSPs approved to participate in the GSA’s Centralized Household Goods Traffic Management

Program (CHAMP) for either the Domestic and/or the International Program(s) prior to the Initial

Filing period due date as required in Section 1-1.6.1 have the option to submit a rate offer(s) in

response to this RFO.

1-1.5. Electronic Transmission.

All submissions of rate offers must be accomplished via the Internet utilizing the “HHG Rate

Filing” module within the Transportation Management Services Solution (TMSS) system. When

using the “HHG Rate Filing” module, TSPs can either utilize the rate filing screens to

create/add/delete rate offers or they can “upload” manually created rate offers.

1-1.6. Filing Period.

1-1.6.1. Initial Filing.

Only those TSPs approved to participate in CHAMP may submit rate offers in accordance with

this RFO. Rate offers are due by 10:00 P.M. Central Time, November 14, 2017 and will be

reviewed and processed in accordance with Section 1-2.

1-1.6.2. New Filings.

New TSPs receiving permanent approval and who have not previously been part of CHAMP

may submit a rate offer(s) in response to this RFO any time after permanent approval has been

granted. Rate offers are due by 10:00 P.M. Central Time, November 14, 2017 and will be

reviewed and processed in accordance with Section 1-2.

1-1.6.3. Late Filings.

Rate offers not responding to this RFO as required in Section 1-1.6.1, Initial Filing, may submit a

rate offer(s) in response to this RFO during the Supplemental Filing identified in Section 1-2.

Rate offers are due by 10:00 P.M. Central Time, March 12, 2018 and will be reviewed and

processed in accordance with Section 1-2.

1-1.6.4. Supplemental Filings.

The Supplemental Filing allows a TSP to review and process any changes to its originally

accepted rate offer(s) and for the submission of New and Late Filings as defined in Section 1-1.6.

Supplemental rate offers must be submitted in accordance with this RFO and are due by 10:00

P.M. Central Time, March 12, 2018 and will be reviewed and processed in accordance with

Section 1-2.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 1 - 2

1-1.7. Re-Filings of Filing Deficiencies.

1-1.7.1. Non-Rate Related Technical Deficiencies.

TSP rate offers received between September 27, 2017 and November 14, 2017 or February 1,

2018 and March 12, 2018 which do not meet documentation requirements as stated in Section

1-4 will be considered unacceptable, rate offers will not be included in the database, and the

TSP will be notified by email in accordance with Section 1-3 for correction. Corrected

documentation must be re-submitted by 10:00 P.M. Central Time on the rate filing closing date

of November 14, 2017 or March 12, 2018. In those instances where corrections are not

received by 10:00 P.M. Central Time on the rate filing closing date of November 14, 2017 or

March 12, 2018, rate offers will be considered unacceptable and TSPs will not be allowed to re-

file until the next Supplemental Filing period or until a new RFO is distributed, whichever comes

first. All corrected rate offers received by 10:00 P.M. Central Time on the rate filing closing date

of November 14, 2017 or March 12, 2018 will be entered into the database in accordance with

Section 1-2.

1-1.7.2. Rate Filing Deficiencies.

TSP rate offers received between September 27, 2017 and November 14, 2017 or February 1,

2018 and March 12, 2018 which do not meet the rate filing requirements as stated in this RFO

will be considered unacceptable, rate offers will not be included in the database, and the TSP or

Rate Filing Service Provider (RFSP) will be notified by email in accordance with Section 1-3 for

clarification and/or correction of rate offers. Corrections of deficiencies must be resubmitted by

10:00 P.M. Central Time on the rate filing closing date of November 14, 2017 or March 12, 2018.

In those instances where corrections are not received by 10:00 P.M. Central Time on the rate

filing closing dates, rate offers will be considered unacceptable and the TSP will not be allowed

to re-file until the next Supplemental Filing period or until a new RFO is distributed, whichever

comes first. All corrected rate offers received by 10:00P.M. Central Time on the closing dates

will be entered into the database in accordance with RFO Section 1-2. Electronic rate offers

and error corrections will be accepted into the system, pending any errors, through the

closing time of 10:00 P.M. Central Time on November 14, 2017 or March 12, 2018. A TSP

or RFSP which submits a file for the last rate offer(s) validation at 10:00 P.M. CST on the

closing day of November 14, 2017 or March 12, 2018 will not have an opportunity to

correct any errors detected in that file after the closing time.

1-1.7.3. Suspect Rate Offers.

TSP rate offers received between September 27, 2017 and November 14, 2017 or February 1,

2018 and March 12, 2018 with suspect rate offers (i.e. discounts that are considered to be in

error; for example; 60% or greater discount offered for a domestic shipment) will be included in

the database and identified as a “suspect record”. TSPs and/or RFSPs will be notified by email

in accordance with Section 1-3 for clarification and/or correction of suspect offers. Corrections of

suspect records must be resubmitted by 10:00 P.M. Central Time

on the closing date of

November 14, 2017 or March 12, 2018. In those instances where corrections are not received

by 10:00 P.M. Central Time on the rate filing closing date of November 14, 2017 or March 12,

2018, suspect rate offers will be considered acceptable and the TSP will not be allowed to re-file

until the next Supplemental Filing period or until a new RFO is distributed, whichever comes

first. All corrected rate offers received by 10:00 P.M. Central Time on the rate filing closing date

of November 14, 2017 or March 12, 2018 will be entered into the database in accordance with

Section 1-2.

1-1.7.4. Rate Filing Service Provider (RFSP).

If a TSP's rate offer is submitted in accordance with this RFO by a RFSP, the RFSP will be

notified of the deficiencies and suspect rate offers and not the TSP. The RFSP will be notified

by email in accordance with Section 1-3 for correction. Corrected rate offers must be

resubmitted by 10:00 P.M. Central Time on the rate filing closing date of November 14, 2017 or

March 12, 2018. In those instances where corrections are not received by 10:00 P.M. Central

Time on the rate filing closing date of November 14, 2017 or March 12, 2018, rate offers will be

considered unacceptable and RFSPs/TSPs will not be allowed to re-file until the next

Supplemental Filing period or until a new RFO is distributed, whichever comes first. All corrected

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 1 - 3

rate offers received by 10:00 P.M. Central Time on the rate filing closing date of November 14,

2017 or March 12, 2018 will be entered into the database in accordance with Section 1-2.

1-1.8. Letter of Intent Certification.

By the submission of a rate offer to GSA in accordance with this RFO, the submitting TSP

certifies that: “I have read and will comply with all the provisions contained in this RFO and its

Special Instructions dated September 27, 2017, as well as any supplements, changes, and/or

reissues thereto and the GSA Household Goods Tender of Service (HTOS) dated September

26, 2017 with an effective date of January 1, 2018, as well as any supplements, changes, and/or

reissues thereto and subsequent amendments. I further certify that the company for which rate

offers have been submitted has the operating authority and insurance as required in RFO

Section 1-4.1.”

1-2. Accepted/Effective Date.

Rate offers will be accepted and entered into the computer database on the date indicated in

Section 1-2.5 or the first working day of the month, whichever occurs first.

1-2.1. Initial Filings.

Initial Filings allowable under RFO Section 1-1.6.1 will be processed in accordance with Section

1-2.5, below, except in those instances of resubmission of filing deficiencies as identified in

Section 1-1.7.

1-2.2. New Filings.

New filings allowable under RFO Section 1-1.6.2, will be processed in accordance with Section 1-

2.5, below, except in those instances of resubmission of filing deficiencies as identified in Section

1-1.7.

1-2.3. Late Filings.

Late filings of otherwise acceptable rate offers allowable under the limited terms specified in

Section 1-1.6.3, will be processed in accordance with Section 1-2.5, below, except in those

instances of resubmission of filing deficiencies as identified in Section 1-1.7.

1-2.4. Supplemental Filings.

Supplements to accepted rate offers allowable under the limited terms specified in Section 1-

1.6.4 will be processed in accordance with Section 1-2.5, below, except in those instances of

resubmission of filing deficiencies as identified in Section 1-1.7.

1-2.5. Schedule of Accepted/Effective Dates.

INITIAL FILINGS

NEW

FILINGS

LATE

FILINGS

SUPPLEMENTAL

FILINGS

Date Received By 9-27-17 thru 11-14-17 9-27-17 thru 11-14-17 2-01-18 thru 3-12-18 2-01-18 thru 3-12-18

Computer Entry Date 01-01-2018 or before 01-01-2018 or before 5-01-2018 or before 5-01-2018 or before

Accepted/Effective

Date

01-01-2018 01-01-2018 5-01-2018 5-01-2018

1-3. TSP Notifications.

1-3.1. Domestic Rate Filings.

For rate offers submitted via the “Upload Rate File” function of TMSS, the submitting TSP or

RFSP will receive a summary from GSA stating the total number of records processed, number

of records rejected, and the number of records accepted. This notification will be by email.

1-3.2. International Rate Filings.

For rate offers submitted via the “Upload Rate File function of TMSS, the submitting TSP or

RFSP will receive a summary from GSA stating the total number of records processed, number

of records rejected, and the number of records accepted. This notification will be by email.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 1 - 4

1-4. Documentation Requirements.

The following documentation is required to be on file with the Program Management Office

(PMO) prior to the acceptance of a TSP’s rate offer, but no later than Section 1-2.5, Schedule of

Accepted/Effective Dates, Date Received By. In the absence of any one or all required

documents, the TSP’s rate offer(s) will not be accepted by the database. This provision will apply

with respect to any deficiency noted on documents, however, that for the purposes of this item,

any reference to non-rate related deficiencies shall be construed as a documentation deficiency

and Section 1-1.7.1 will apply. In those instances where corrections are not received in

accordance with Section 1-1.7.1, rate offers will be considered unacceptable and TSPs will not

be allowed to re-file until the next Supplemental Filing period or until a new RFO is distributed,

whichever comes first. TSPs and RFSPs may continue submitting corrections until all errors are

corrected or until the rate filing closing date. Rate offer files and error corrections submitted on

the rate filing closing date will be accepted into the system, pending any errors. A TSP or RFSP

will not have an opportunity to correct any errors detected in a file submitted on the rate filing

closing date after the final validation.

1-4.1. TSPs Providing General Transportation and Move

Management Services.

1-4.1.1. Trading Partner Agreement.

All TSPs approved to provide General Transportation Services and Move Management Services

(MMS) are required as part of its filing to have on file with the PMO a signed Trading Partner

Agreement (TPA). In the abs

ence of a TPA, the TSP’s rate offer filing will be subject to the

provision in Section 1-4, above. A TPA CURRENTLY ON FILE SATISFIES THIS

REQUIREMENT.

1-4.1.2. C

ertificate of Insurance.

By the submission of a rate offer to the GSA PMO in accordance with this

RFO, the TSP certifies

that it will maintain cargo liability insurance meeting the HTOS Section 2.4.7 requirements during

the period of its accepted rate offer filing. GSA reserves the right to request from the TSP at any

time a Certificate of Insurance evidencing the maintenance of such cargo liability during the filing

cycle.

1-4.1.3. Performance Bond - International Only

All TSPs approved to provide International General Transportation Services and International

Move Management Services (MMS) are required as part of its filing to furnish a performance

bond, in accordance with the HTOS Section 2-4.8, and subject to the provisions of Section 1-

4.1.3.1. The performance bond MUST clearly identify that the bond is in force for the period

Nov

ember 1, 2017 through October 31, 2018, or later. A Certification of Continuation of Bond

is acceptable. A PERFORMANCE BOND OR CERTIFICATION OF CONTINUATION OF BOND

CURRENTLY ON FILE DOES NOT SATISFY THIS REQUIREMENT AND COPIES WILL NOT

BE ACCEPTED.

1-4.1.3.1. Addendum to the Perf

ormance Bond - International

Only

All TSPs approved to provide International General Transportation Services and International

Move Management Services are required as part of its filing to furnish a performance bond to the

PMO in the amount of $75,000. By the submission of an international rate offer to the GSA in

accordance with this request, the TSP certifies that it will comply with the following performance

bond specifications: THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that the Principal

will enter into bill of lading contracts with the Government from time-to-time during the effective

period of this bond, for furnishing supplies or services to the Government, that the Government is

represented by the department or agencies shown above, and that, based upon the Principal’s

desires, all such contracts will be covered by one bond, instead of by a separate performance for

each contract. This performance bond serves to protect the Government in the event the carrier

to whom the actual bill of lading contract is issued fails to effect delivery of the shipment set forth

on the bill of lading. By this performance bond, the Surety(ies) underwrites and assumes the

Principal’s liability to the Government for excess reprocurement costs when, due to the

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 1 - 5

Principal’s failure to complete delivery of a shipment, the Federal civilian agency named in the bill

of lading deems it necessary to reprocure transportation services from an alternate carrier. The

Government shall be sole beneficiary of this bond in the event the Principal defaults and is

unable to perform for whatever reason, including that of filing a petition in bankruptcy or an

involuntary bankruptcy. THIS BOND WILL BE CONTINUOUS, and may be canceled at any time

by the Surety(ies) upon thirty (30) days written notice to the General Services Administration,

Centralized Household Goods Traffic Management Program, Relocation Services Branch

(QMCCB), 2300 Main Street, Kansas City, Missouri 64108, representing the Government.

Termination under this provision shall not effect or relieve the Surety(ies) of any obligation or

liability that may have occurred prior to such termination. The time for commencing collection of

monies owed the Government arising under the carrier’s contracts with the Government is

determined by: Title 28, United States Code, Section 2416; Title 31, United States Code, Section

3716; Title 31, United States Code, Section 3726; and Title 49, United States Code, Section

11706. IN WITNESS WHEREOF, the Principal and Surety(ies) have executed this performance

bond and have affixed their seals on the date set forth above.

NOTE 1: The word “contracts” as used herein means agreements for transportation and services

as provided in applicable bills of lading, associated tenders of service, rate tenders and tariffs,

and the General Services Administration, Centralized Household Goods Traffic Management

Program International Government Bill of Lading Rate Solicitation.

NOTE 2: The word “services” as used herein means all transportation and related services

required to be performed in accordance with the applicable contract as defined above.

1-4.2. Submission To.

All required documents must be submitted as originals with original signatures to the address

specified in Section 1-6.

1-4.3. Place of Receipt.

Receipt of documentation requirements by any other office of GSA or by a RFSP shall not be

construed as receipt by the office specified in Section 1-6.

1-4.4. Time of Submission.

The TPA and Performance Bond must be submitted in accordance with Section 1-4. These

provisions will apply with respect to deficiencies in any of these documents; provided, however,

that for the purposes of this item any reference to rate offer related deficiencies in Section 1-

1.7.1.

1-5. TSP Certification Statement.

TSP certification of eligibility for the award of contracts for transportation.

(A) By submission of a rate offer electronically, the submitting TSP certifies that:

(1) Neither the TSP, nor any of its subsidiaries, officers, directors, principal owners, or

principal employees is currently suspended, debarred, or in receipt of a notice of proposed

debarment from any Federal agency as a result of civil judgment or criminal conviction or for any

cause from GSA, or has been placed in temporary nonuse status by GSA for the routes covered

by this tender as of the date that this rate tender is offered.

(2) The TSP is not a corporation, partnership, sole proprietorship or any other business

entity which has been formed or organized following the suspension or debarment of, a

subsidiary, officer, director, principal owner, or principal employee thereof (or from such an entity

formed after receipt of a notice of proposed debarment).

(B) The following definitions are applicable to this certification:

(1) A subsidiary is a business entity whose management decisions are influenced by the

TSP through legal or equitable ownership of a controlling interest in the firm's stock, assets, or

otherwise.

(2) A principal owner is an individual or company, which owns a controlling interest in the

TSP's stock, or an individual who can control, or substantially influence, the TSP's management,

through the ownership interest of family members of close associates.

(3) A principal employee is a person(s) acting in a managerial or supervisory capacity

(including consultants and business advisors) who is able to direct, or substantially influence, the

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 1 - 6

carrier's performance of its obligations under is contracts for transportation with the Federal

Government.

knowledge which that person can reasonably be expected to possess, following inquiry,

regarding the suspended or debarred status of the parties defined in (B) above.

(D) THE TSP HAS A CONTINUING OBLIGATION TO INFORM THE GSA OFFICE TO WHICH

THIS RATE TENDER IS SUBMITTED OF ANY CHANGE IN CIRCUMSTANCES WHICH

RESULTS IN ITS INELIGIBILITY FOR THE RECEIPT OF CONTRACTS FOR

TRANSPORTATION.

(E) An erroneous certification of eligibility or failure to notify the GSA transportation zone office

receiving this tender of a change in eligibility may result in a recommendation for administrative

action against the carrier. Additionally, false statements to an agency of the Federal Government

are subject to criminal prosecution pursuant to 18 USC 1001, as well as possible civil penalties.

1-6. Contact.

Centralized Household Goods Traffic Management (CHAMP)

Program Management Office (PMO) in Kansas City, MO

General Services Administration

Employee Relocation Resource Center (QMCG)

2300 Main Street

Kansas City, MO 64108

Robyn Bennett, [email protected]

(816) 823-3644

Kim Chancellor, kim[email protected]

(816) 823-3650

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 1

SECTION 2

REQUEST FOR OFFERS

2-1. Application of HTOS.

This Request for Offers (RFO) and any resulting rate offer(s) are subject to the provisions of the General

Services Administration’s (GSA’s) Household Goods Tender of Service (HTOS), dated September 26,

2017, with an effective date of January 1, 2018, supplements thereto and reissues thereof.

2-2. Federal Agency Authorized to Use.

2-2.1. Application.

This RFO and any resulting rate offer(s) are for the account of the U.S. Government and authorized cost

reimbursable contractors, except when the relocation involves uniformed personnel of the Department of

Defense, its contractors and uniformed personnel of the U.S. Coast Guard or Public Health Service.

2-2.2. Exception (Reserved).

2-3. Contracts.

The rates and charges offered and accepted pursuant to this RFO are applicable to shipments routed

pursuant to any formal contract providing for Move Management Services awarded by GSA or a Federal

Civilian, non-DOD Agency to the extent provided in the contract. Section 2-7.6, Industrial Funding Fee

(IFF) applies to such shipments.

2-4. Definitions.

2-4.1. Household Goods Tender of Service (HTOS).

The Household Goods Tender of Service (HTOS) dated September 26, 2017, with an effective date of

January 1, 2018, supplements thereto and reissues thereof is available on the HTOS, RFO and GSA500A

Reference Library link on GSA’s website.

2-4.2.GSA Domestic 500A-2017 Tariff (GSA500A).

This is the term applied to the source document for the filing of domestic rate offers under this RFO.

2-4.3. Domestic Transportation.

The movement of a relocated Government employee’s household goods (HHG) between points in the

United States (U.S.) (including the District of Columbia and Alaska but excluding Hawaii) and between

points in the U.S. (including the District of Columbia and Alaska but excluding Hawaii) and points in

Canada.

2-4.3.1. Code D: Domestic Household Goods.

Movement of HHG in a Motor Van or Container from origin residence to destination residence. The actual

mode of service is at the discretion of the Transportation Service Provider (TSP). TSPs must advise the

Bill of Lading Issuing Officer (BLIO) of their intent to containerize a shipment. When the TSP elects to

containerize the shipment at their discretion, it will be at no additional cost to the Agency. As with all

shipments moved under CHAMP and the GSA500A, responsibility for the shipment remains with the

TSP to whom the Bill of Lading was issued.

2-4.3.2. Code C: Domestic Household Goods.

Movement of HHG in a Container (supplied by the TSP) from origin residence to destination residence

when specifically requested by the Agency. Use of commercial best practice containers is authorized (see

provisions of Section 2-7.2.1.1.1.). Shipments must always be containerized, will never be owner packed

and cannot be left unsecured or outdoors. Containerization must be completed at the owner’s residence

unless the BLIO authorizes, in writing, containerization at TSP/Agent warehouse. As with all shipments

moved under CHAMP and the GSA500A Tariff, responsibility for the shipment remains with the TSP

to whom the Bill of Lading was issued.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 2

2-4.4. International Transportation.

This is the term applied to door-to-door container movement of HHG in lift vans between the conterminous

United States (including the District of Columbia, Alaska and Canada) and an international country or off-

shore location, or between two international countries or off-shore locations in lift vans. A TSP provides

complete through service from origin residence to destination residence by surface ocean means.

2-4.5. General Transportation Services.

This is the term applied to transportation and accessorial services normally associated with a HHG move,

such as set out in interstate and intrastate tariffs or the HTOS.

2-4.6. Move Management Services (MMS).

This is the term applied to a MMS Provider’s arrangement, coordination, and monitoring of each relocating

employee’s HHG move, from initial notification of shipment booking through delivery at destination.

Services as identified in

Section 2-6 and HTOS Section 6 will be provided within a TSP’s approved scope

of operations. No brokering of shipments will be allowed.

2-4.7. Transportation Service Provider (TSP).

This term applies to any participating TSP or forwarder that is approved in the Centralized Household

Goods Traffic Management Program (CHAMP), Domestic and/or International, to provide General

Transportation Services or MMS.

2-4.8. Special Agency Provisions.

Special Agency provisions cited in this RFO are defined as specific terms and conditions applicable to a

particular Federal department or Agency.

2-4.9. Bill of Lading Issuing Officer (BLIO).

This term applies to the individual or his/her designated representative within the shipping or receiving

Agency responsible for HHG traffic management functions.

2-4.10. Unaccompanied Air Baggage (UAB).

This term applies to necessary personal items that are taken to a relocating employee’s new duty station

before their shipment of HHG arrives. The determination of items considered as UAB is at the discretion of

each Agency. UAB shipments will be post audited based on the following formula: dimension of container

divided by 166 (converts to volume kilogram) x 0.4536 x base line rate x TSP percentage. Volume weight is

defined as the length times the width times the height (in inches), divided by 166 and multiplied by 0.4536.

Where gross weight exceeds volume weight, the TSP must charge for gross weight.

2-4.11. DUNS Number.

This term applies to a Data Universal Number System. DUNS numbers are issued by Dun & Bradstreet

and consist of nine digits.

2-5. Filing Possibilities.

2-5.1. Filing Instructions.

Instructions for the submission of rate offers are set out in Section 6 and Section 7.

2-5.2. General Government Rates or Charges.

TSPs submitting rate offers pursuant to this RFO may file rate offers that apply to all Federal agencies. The

term general government will be used to describe such rate offers. Rate offers submitted may be for the

TSP’s full scope of operation or any part thereof.

2-5.3. Agency Specific Rates or Charges.

TSPs submitting rate offers pursuant to this RFO may file rate offers that apply to a specific Federal

Agency as defined in Section 3 and Section 5. The term Agency Specific will be used to describe such rate

offers. Rate offers submitted may be for the TSP’s full scope of operation or any part thereof.

2-5.3.1. Application of Rates.

Agency Specific rate offers will apply only to shipments for which the specific agency/bureau/location

identified in Section 3 and Section 5, issues the Government Bill of Lading (GBL)/Commercial Bill of

Lading (CBL)/Bill of Lading(BL).

2-5.4. Combination of General Government and Agency Specific.

TSPs submitting rate offers pursuant to this RFO may file rate offers that apply for both general

government and Agency Specific. If the TSP files both general government and Agency specific rate offers,

the TSP may base its submission on any part or parts of its approved scope of operation without regard to

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 3

consistency between general government and Agency Specific. For example, a TSP with an approved

scope of operation of all domestic service areas may offer general government rates and charges between

all domestic service areas, but offer Agency Specific rates and charges between only two (2) service areas

for Federal Agency X, while offering Agency Specific rates and charges between four (4) different service

areas for Federal Agency Y.

2-5.5. Alternating Agency Specific Standing Route Order (SRO) Rate Offers.

TSPs may file alternating, Agency Specific SRO rate offers as identified in Section 5-1. Alternating SRO

rate offers will apply specifically to those Federal agencies/bureaus/offices identified in Section 5-1 and

may alternate with any other accepted rate offer.

2-5.6. Non-Alternating Agency Specific SRO Rate Offers.

TSPs may file non-alternating, Agency Specific SRO rate offers as identified in Section 3 and Section 5-1.

Non-alternating SRO rate offers will apply specifically to those Federal agencies/bureaus/offices identified

in Section 3 and Section 5-1 and will not alternate with any other accepted rate offer.

2-5.7. Move Management Rate Offers.

TSPs submitting rate offers pursuant to this RFO may file rate offers for MMS that apply to all Federal

agencies. The term MMS will be used to describe such rate offers. Rate offers submitted may be for the

TSP’s full scope of operation or any part thereof.

2-6. Move Management Services (MMS).

In addition to complying with provisions of HTOS Section 6, the MMS Provider (TSP) must also comply with

the service, delivery timeframe, billing, reporting, and liability requirements set out elsewhere in the HTOS,

as applicable, together with all other requirements set out therein, except to the extent waived by the BLIO

as defined in the HTOS.

2-7. Special Provisions Affecting Rates or Charges.

2-7.1 General.

Unless otherwise noted, all surface HHG shipments transported pursuant to the provisions of this RFO are

deemed to be released at a value equal to $6.00 per pound times the actual total weight (in pounds) of the

shipment and a valuation charge will not be assessed in conjunction therewith. There will be no additional

cost for this level of service. The provisions in Section 2-7 will apply.

2-7.1.1. ALK Technologies, Inc. M

ileage

For rate offers effective January 1, 2018, the percentage stated in t

he submitting TSP’s rate offer will be

based on mileage provided by ALK Technologies, Inc., Web Based Version 31. The parameters to use

are:

General: borders closed, shortest mileage

One exception is that GSA has determined that all surface HHG shipments between any point in the United

States (including the District of Columbia and Alaska) and a Canadian province will be based on the current

Rand McNally mileage in place January 1, 2018.

2-7.1.2. Shipments of Unaccompanied Air Baggage

Unaccompanied air baggage shipments will be packed in Tri-wall containers measuring no more than 15

cubic feet (internal dimensions). In no case shall the carton dimensions vary more than two inches per side

(length/width/height) due to the overwrap material and small manufacturing variances in the cardboard. All

TSPs must have written approval from the BLIO authorizing any exceptions to the Tri-wall measurements.

TSPs who are invoicing for charges other than by gross weight must show the container cube and number

of containers on the invoice before a prepayment audit is approved. Where gross weight exceeds volume

weight, TSP must charge for gross weight.

2-7.2. Rates or Charges

2-7.2.1. DOMESTIC.

2-7.2.1.1.

Household Goods – Code D and Co

de C

The pe

rcentage stated in the submitting TSP’s rate offer represents a linehaul/transportation discount off

the total cost of the move for transportation and all accessorials services based on the rates and charges

published in the GSA500A for a specific domestic move. The linehaul/transportation discount does not

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 4

apply to the GSA IFF, fuel surcharges, charges associated with storage in transit, third party services, or

valuation charges when the shipment is declared in excess of the base valuation (See Appendix B of the

GSA500A for additional items for which the linehaul/transportation percentage discount does not apply).

2-7.2.1.1.1. Containeriz

ed Shipments:

1. When moving a shipment via a container (either at the TSP’s own discretion (Code D) or when

specifically requested by an Agency (Code C)), the TSP agrees to use best commercial practices in

selecting containers to safeguard movement of personal property and agrees to use containers that

meet Government/Military specifications when required. Any TSP-owned/leased commercially-designed

shipping containers are authorized provided they meet or exceed Military Specification PPP-B-601.

2. Security seals must be used on all containerized shipments. All exterior HHG containers/cartons must

be sealed with accountable seals at the employee’s residence, unless containerization at the warehouse is

authorized in writing by the BLIO. Applicable seal control numbers must be entered on the inventory and

cross referenced to each container utilized. The employee must initial the inventory attesting to the correct

seal numbers listed on the inventory.

(a) Wooden containers must have a minimum of four seals per container and seals must secure the

access overlap door and side panels.

(b) Commercially-designed shipping containers of permanent structure must be locked and sealed

using a commercially approved tamper-evident device.

2-7.2.1.2. Storage-In-Transit (SIT) Discount.

TSPs submitting rate offers for the movement of HHG must offer a percentage discount applicable to all

storage charges, including pickup or delivery out of storage. The storage in transit discount does not apply

to the GSA IFF, fuel surcharges charges associated with the line haul transportation and accessorials, third

party services, or valuation charges when the shipment is declared in excess of the base valuation. For

shipments stored outside the 50 mile radius, the bottom line discount will apply to the pick up or delivery

out of storage in transit. (See Appendix B of the GSA500A for additional items for which the SIT percentage

discount does not apply).

2-7.2.1.3. Unaccompanied Air Baggage (UAB) - Alaska and Canada Only

The pe

rcentage (%) stated in the submitting TSP’s rate offer for UAB shipments represents a single-factor

rate based on the base-line rate set out below per kilogram (kg) volume weight and includes the following

services: (a) packing, including use of packing containers and materials from origin to destination; (b)

servicing of appliances; and (c) from origin residence all land and air transportation to the destination

residence.

Weight Group

Base-Line per

Kilogram(KG)

45 to 134 kg US$1.32

135 to 224 kg US$1.20

225 to 314 kg US$1.14

315 to 404 kg US$1.09

405 and over kg US$1.04

2-7.2.1.4.

Privately Owned Vehicle (POV).

2-7.2.1.4.1. Domes

tic.

The amo

unt stated in the submitting TSP’s rate offer for the shipment of a POV represents a price per

mile for vehicles applicable to the following services (a) preparation of vehicle; (b) pickup at origin; (c)

transportation from origin to destination; (d) delivery to final destination; and (e) valuation based on the

current value of the vehicle.

2-7.2.1.4.2. Minimum Charge.

In those instances when the distance for shipping a POV is less than 300 miles, a minimum charge of 300

times the offered price per mile will apply

2-7.2.1.4.3. Alaska Only

The amo

unt stated in the submitting TSP’s rate offer for the shipment of a POV represents a flat price for

vehicles applicable to the following services (a) preparation of vehicle; (b) pickup at origin; (c)

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 5

transportation from origin to destination; (d) delivery to final destination; and (e) valuation based on the

current value of the vehicle.

2-7.2.1.4.4. Vehicle Sizes.

Charge must be offered only on the following sizes and in accordance with Section 2-7.2.1.4.1 and 2-

7.2.1.4.3.

1. Category 1 (CAT-1): Vehicles less than 300 cubic feet in physical measurement;

2. Category 2 (CAT-2): Vehicles between 300 and 800 cubic feet in physical measurement; and,

3. Category 3 (CAT-3): Vehicles exceeding 800 cubic feet in physical measurement.

2-7.2.1.4.5. POV Fuel Surcharge.

If the POV is transported on the same truck with the HHG, the TSP is not entitled to charge a separate fuel

surcharge for the POV. If the POV is not going to be transported with the HHG, then prior to the

commencement of loading the TSP must notify the Federal Agency and receive written approval for the

alternate mode and identify that a surcharge maybe required. If the POV is transported via a car hauler and

the car hauler charges a fuel surcharge, that surcharge can be passed through to the Federal Agency as a

separate line item. The TSP must provide a copy of the original bill to the Agency for reimbursement. If the

POV is transported via a separate HHG trailer, the TSP may calculate a surcharge using the standard fuel

surcharge calculation identified in this RFO.

2-7.2.2.

INTERNATIONAL.

2-7.2.2.1. Household Goods (HHG).

2-7.2.2.1.1. General.

The percentage (%) cited in the submitting TSP’s rate offer for the surface HHG represents a single-factor

rate based on the Base-Line Rates specified in Section 2-7.2.2.6 per 100 pounds net weight including full

replacement value TSP liability as defined in Section 2-7.5 and HTOS Section 10. The application of rate

offers from/to the international point for the surface HHG shipment shall be based on the net weight of the

shipment in pounds. Minimum weight is 1,000 pounds.

2-7.2.2.1.2. Services Included.

1. Packing, including use of packing containers and materials from origin to destination, and unpacking.

Shipping containers and packing materials furnished by the TSP will remain the property of the TSP.

(a) Special provisions applicable for LCD, LED, and Plasma Televisions.

These provisions apply for the packing and shipping of LCD, LED, and Plasma televisions, which

are four (4) inches or less in depth and are incapable of standing alone without support (or the use

of a base).

The TSP must utilize the original manufacturer’s shipping container is available and serviceable.

Crating charges apply only for televisions in excess of 60 inches (diagonal screen size) and if the

relocating employee’s original carton is no longer available. Prior to any crating, the TSP must first

gain written approval from the BLIO.

For televisions that are 60 inches or less (diagonal screen size), TSPs are authorized to use

cartons which are specially designed to ship LCD, LED, and Plasma televisions. Further, the

Transportation Officer can waive, in writing, the crating requirement referenced above at their

discretion. When a waiver is granted, the billing must be supported by a copy of the waiver

indicating that the Federal Agency waived the 60 inch requirement and that crating was authorized.

2. Servicing and unservicing of appliances, to include front load washing machines.

3. All land, water, and air transportation, EXCEPT:

(a) additional land transportation charges for shipments picked up or delivered from or to storage-in-

transit;

(b) bunker fuel charges, port congestion surcharges, and/or war risk surcharges where applicable and

when actually billed to the TSP by ocean freight TSP pursuant to regularly filed tariff(s) with the

Federal Maritime Commission. Such charges will be separately stated on the BL and supported by

prorated paid ocean TSP invoices of the actual amount; and,

4. Export and import documentation services involving customs clearances.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 6

5. Removal and placement of each article in the residence/warehouse or other building.

6. Hoisting or lowering of an article.

7. Elevator, stair and excessive distance carry, piano/organ carry and/or heavy or bulky item charge

(except Item 5 in Section 2-7.2.2.1.3, below).

8. Ferry, tunnel and bridge charges/tolls.

2-7.2.2.1.3. Services Excluded.

1. Storage, waiting time and/or handling charges caused by failure of the origin BLIO to

furnish acceptable custom documents or by refusal of customs officials to clear shipment will be billed at

charges provided in HTOS, when performed by TSP. When such services are performed by a third party,

billing will be at the actual cost charged to the TSP, supported by paid third party invoices when reference

applicable rate schedules and/or tariffs when charges are assessed in accordance with such publications.

2. Any Government or public authority ordered charges for inspection, disinfestation, decontamination,

fumigation or demurrage or other charges occasioned by such orders not the fault of the TSP.

3. Servicing of articles requiring services of third parties. Prior to use of third parties, the TSP must get

written authorization from the BLIO authorizing the service.

4. When an article cannot be picked up or delivered from a residence by the conventional method

(doorways, stairs, elevator to floor) or the structural nature of the residence must be changed to

accommodate a pickup or delivery (removal of windows, doors, etc), the TSP, upon approval by the BLIO

will be authorized third party service. This exception is directed at the pickups and deliveries from high rise

apartment buildings and is not intended to be used for minor hoisting and lowering, such as 1

floor

balconies in apartments and single family dwellings.

5. Shipments picked up or delivered to a mini warehouse, which involve a carry in excess of 100 feet

between the TSP vehicle and the outside entrance door of the actual storage area, the BLIO may authorize

an excessive distance carry charge as defined in the HTOS Section 17.

2-7.2.2.2. Rates and Charges for Accessorial Services.

The rates and charges set out in HTOS Section 12 are base-line rates. The percentage (%) stated in the

submitting TSP’s rate offer for accessorial services represents the amount to be charged as a percentage

(%) less than, equal to, or greater than the rates and charges set out in HTOS Section 12.

2-7.2.2.3. Rates or Charges For Storage-In-Transit (SIT).

The percentage (%) stated in the submitting TSP’s rate offer for SIT represents the amount to be charged

as a percentage (%) less than, equal to, or greater than the rates and charges set out in the HTOS Section

12 for the storage and pickup/delivery, including full replacement value TSP liability in Section 2-7.5.

2-7.2.2.4. Unaccompanied Air Baggage (UAB)

The percentage (%) stated in the submitting TSP’s offer for UAB shipment represents a single-factor rate

based on the base-line rate set out in Section 2-7.2.2.6.2.2 per kilogram (kg) volume weight including full

replacement value TSP liability as set out in Section 2-7.5 and includes the following services: (a) packing,

including use of packing containers and materials from origin to destination; (b) servicing of appliances; and

a separate line item a fuel surcharge for UAB shipments. TSPs must provide a copy of the original airway

bill to the Agency for reimbursement. Any excessive costs charged by foreign or overseas air carriers will

be negotiated and paid at the discretion of the Agency. Exceptions to the UAB surcharge are identified in

Section 3.

2-7.2.2.5. Privately Owned Vehicle (POV).

The amount stated in the submitting TSP’s rate offer for the shipment of a POV represents a flat charge

applicable to the following services:

(1) preparation of vehicle;

(2) pickup at origin;

(3) transportation from origin to destination;

(4) containerization or below deck storage in the ocean going vessel;

(5) delivery to final destination; and,

(6) valuation based on the current value of the vehicle.

2-7.2.2.5.1. Vehicle Sizes.

The flat charge must be stated in whole dollars and may be offered only on the following sizes:

1. Category 1 (CAT-1): Vehicles less than 300 cubic feet in physical measurement;

2. Category 2 (CAT-2): Vehicles between 300 and 800 cubic feet in physical measurement; and,

3. Category 3 (CAT-3): Vehicles exceeding 800 cubic feet in physical measurement.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 7

2-7.2.2.5.2. Motorized Vehicles.

All internal combustion engines, self-propelled vehicles, or mechanized equipment containing an internal

combustion engine may be subject to 49CFR, hazardous material shipping paper requirements. The TSP

may identify vessel carrier and hazardous material associated fees on their invoice as a pass through

charge. TSPs must provide a copy of the original receipt from the vessel carrier for reimbursement

consideration by the Federal Agency. Due to 49CFR hazardous material requirements, agencies are

expected to pay legitimate associated costs for this service. POVs with an empty fuel tank and run to a stall

are excepted from the requirements of 49CFR 176.905. POVs cannot be shipped with more than one

quarter of a tank of flammable fuel under any circumstance.

2-7.2.2.5.3. Application of Transit Time.

Transit time schedules for both the domestic and international programs are identified in HTOS Section 10.

2-7.2.2.5.3.1. Transit Time Penalty.

In the event that the TSP fails to meet the transit times, it must notify the Federal Agency as applicable,

within 24-hours of the delay. The TSP shall be responsible for arranging for, or the reimbursement of, a

rental car on behalf of the transferee. Reimbursement or the rental of a like vehicle will be limited to a

vehicle of the same, or comparable, size/model as being shipped by the transferee. The BLIO has the

authority to waive the penalty in whole or in part based on circumstances of the delay.

2-7.2.2.5.4. POV Transit Time Exceptions.

HTOS Section 10.3 identifies exceptions to POV transit times for specific identified locations.

2-7.2.2.6. Base-Line Rates.

2-7.2.2.6.1. Surface.

2-7.2.2.6.1.1. Surface Base-Line Rate Table.

The following base-line rate table is applicable to the HHG effects surface shipments.

Weight Group

Base-Line Rate

per

hundred weight

(cwt)

1,000 to 1,999 lbs US$124.77

2,000 to 3,999 lbs US$113.03

4,000 to 7,999 lbs US$106.64

8,000 to 11,999 lbs US$102.37

12,000 to 15,999 lbs US$100.24

16,000 and over US$98.11

2-7.2.2.6.2.2. Unaccompanied Air Baggage (UAB)

The following base-line rate table is applicable to the shipment of UAB.

Weight Group

Base-Line per

Kilogram(KG)

45 to 134 kg US$1.16

135 to 224 kg US$1.05

230 to 314 kg US$1.00

315 to 404 kg US$0.96

405 and over kg US$0.91

2-7.3. Application of Rates or Charges.

Rates/Charges applicable to a specific shipment will be those in effect on the date of pickup. In those

instances where the submitting TSP does not offer a rate offer, it will be construed as NO RESPONSE.

2-7.3.1. Exception.

Except in supplemental filings, items left blank will indicate NO CHANGE.

2-7.3.2. Unaccompanied Air Baggage (UAB).

Rates or charges applicable to UAB will apply when shipped independent of surface HHG.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 8

2-7.3.3. Privately Owned Vehicles (POV).

Rates or charges applicable to POV will apply when shipped independent of the surface HHG.

2.7.4. Alaska Only.

2-7.4.1. Combination of Rate Offers - Applies to Domestic Shipments Only

2-7.4.1.1. Accepted Rate Offer Does Not Include Alaska Service Areas (RFO

Section 5-2).

In the event that a TSP handles a shipment between points in the conterminous United States and Alaska

and it does not have any rate offers accepted by GSA for such a movement, the applicable charges shall

be based on a combination of the rate offers set out in the TSP’s accepted rate offers between Service

Area 2 and Service Areas 1 through 16, inclusive, and of the charges in the GSA500A applicable for

Alaska, including Section 6 of the applicable GSA500A, supplements thereto and reissues thereof;

provided, however, these charges will alternate with all other applicable combination or through rate offers

and/or charges that a TSP may have on file on the date that a shipment is picked-up.

2-7.4.1.2. Accepted Rate Offer Includes Alaska Service Areas (RFO Section 5-2).

The provisions of Section 2-7.4.1.1 do not apply when GSA has accepted a TSP’s rate offer to handle

shipments between points in the conterminous United States, Service Area 1 through 16, inclusive, and

Alaska Service Areas defined in Section 5-2.

2.7.5. Released Value.

2-7.5.1. General.

2-7.5.1.1. Surface and Unaccompanied Air Baggage Released (UAB) Value.

Unless otherwise noted, all surface and UAB applicable to domestic and international shipments are

deemed to be released at Full Replacement Value.

2-7.5.1.2. Privately Owned Vehicle Released Value.

Unless otherwise noted, all POV shipments applicable to domestic and international shipments are

released at current market value.

2-7.5.1.3. Cost included in TSP’s offer.

The cost of providing Full Replacement Value as defined in this provision will be included in the TSP’s rate

offer. Except as provided in Sections 2-7.5.2.2.and 2-7.5.3.2., a TSP may not charge a Federal Agency for

Full Replacement Value.

2-7.5.2.

DOMESTIC.

2-7.5.2.1. Transportation.

All domestic shipments moving pursuant to CHAMP, unless as otherwise noted in this RFO, are released

at the base Full Replacement Value of $6.00 times the net weight of the shipment in pounds applicable to

both shipments in transit and SIT.

2-7.5.2.2. Employee’s Increase in Base Valuation.

The employee has the right to increase the value in excess of the base Full Replacement Value

established by this provision and in accordance with the following.

2-7.5.2.2.1. Transportation.

In the event that the employee declares a value greater than the base Full Replacement Value, a Full

Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of shipments released value of $6.00 times the weight.

2-7.5.2.2.2. Storage-in-Transit.

In the event that the employee declares a value greater than the base Full Replacement Value, a Full

Value Protection Service Storage Liability Charge of $0.18 per $100 will apply on that portion of the

valuation declared in excess of shipments released value of $6.00 times the weight.

2-7.5.3.

INTERNATIONAL.

2-7.5.3.1. Transportation.

All international shipments moving pursuant to CHAMP, unless as otherwise noted in this RFO, are

released at a base Full Replacement Value of $6.00 times the net weight of the shipment in pounds

applicable to both shipments in transit and SIT.

2.7.5.3.2. Employee’s Increase in Base Valuation.

The employee has the right to increase the value in excess of the base Full Replacement Value

established by this provision and in accordance with the following.

2-7.5.3.2.1. Transportation.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 9

In the event that the employee declares a value greater than the base Full Replacement Value, a Full

Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of shipments released value of $6.00 times the weight.

2-7.5.3.2.2. Storage-in-Transit.

In the event that the employee declares a value greater than the base Full Replacement Value, a Full

Value Protection Service Storage Liability Charge of $0.18 per $100 will apply on that portion of the

valuation declared in excess of shipments released value of $6.00 times the weight.

2-7.6. GSA Industrial Funding Fee (IFF)

The IFF is due on the total net transportation charges billable to the Government (includes line-haul,

accessorial, packing charges, fuel surcharges, etc… and SIT (to include first day of storage, each

additional day of storage and pickup and delivery (drayage)). IFF is also due on the total net

charges billable to the government for the shipment of POVs.

2-7.6.1.

Amount of Charge.

2-7.6.1.1. Domestic.

For domestic shipments, the GSA IFF will be 3.50% of the total net transportation charges (includes line-

haul, accessorial, packing charges, fuel surcharges, etc… and SIT (to include first day of storage, each

additional day of storage and pickup and delivery (drayage)) per shipment and 3.50% of the total net

POV charges per shipment subject to the following provisions. An IFF is not assessed against UAB

shipments unless an agreement has been developed.

2-7.6.1.2. International.

For international shipments, the GSA IFF will be 3.50% of the total net transportation charges (includes

line-haul, accessorial, packing charges, fuel surcharges, etc… and SIT (to include first day of storage,

each additional day of storage and pickup and delivery (drayage)) per shipment and 3.50% of the

total net POV charges per shipment subject to the following provisions. An IFF is not assessed against

UAB shipments unless an agreement has been developed.

2-7.6.2. Cost Included in TSP’s Rate Offer.

The cost of GSA IFF must be included in the TSP’s rate offer.

2-7.6.3. First Shipment.

The first shipment of a relocation performed pursuant to the HTOS is defined as a surface shipment of

HHG effects, shipment of a POV, or UAB, all or any one of which are tendered to the TSP by the shipping

Federal Agency as the first component of a shipment for a relocating employee. On a multiple element

domestic or international shipment at Government expense (either all or some combination of HHG, POV,

or UAB), GSA’s IFF will be assessed against both the HHG element of the net transportation charges

(includes line-haul, accessorial, packing charges, fuel surcharges, etc… and SIT (to include first

day of storage, each additional day of storage and pickup and delivery (drayage)) and the POV

element of the total net POV charges. An IFF is not accessed against UAB shipments unless an

agreement has been developed. If there are multiple HHG and/or POV shipments, an IFF is assessed on

each HHG shipment and each POV shipment.

2-7.6.4. Supplemental Shipments.

A supplemental shipment of a relocation performed pursuant to the HTOS is defined as any surface

shipment, including a POV, or UAB tendered to the TSP by the sh

ipping Federal Agency after the tender of

the first component of a shipment for a relocating employee. On a multiple element domestic or

international shipment at Government expense (either all or some combination of HHG, POV, or UAB),

GSA’s IFF will be assessed against both the HHG element of the net transportation charges (includes

line-haul, accessorial, packing charges, fuel surcharges, etc… and SIT (to include first day of

storage, each additional day of storage and pickup and delivery (drayage)) and the POV element of

the total net POV charge. An IFF is not accessed against UAB shipments unless an agreement has been

developed. If there are multiple HHG and/or POV shipments, an IFF is assessed on each HHG shipment

and each POV shipment.

2-7.6.5. Payment of Charge.

The TSP will remit the IFF to GSA on a calendar year quarter basis in accordance with the terms of the

HTOS. IFF payments remitted to GSA by approved CHAMP TSPs will be based on the number of

shipments (HHG and POV) billed pursuant to CHAMP for which service was performed. Calculation of the

IFF should be rounded out two decimal points. (example: .345 rounded to .35; .322 rounded to .32)

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 10

2-7.6.6. Verification of IFF.

To ensure that the IFF is correctly applied to the calendar year quarter for which submission is received,

the check or attached documentation must identify the quarter (i.e.1stqtr00, 3rdqtr00), and the GBL/CBL/BL

number or include with the IFF submission a copy of the shipment report containing such information.

2-7.6.7. Failure to Submit IFF.

Failure to submit the Industrial Funding Fee due GSA for HHG and POV shipments handled, will result in

immediate placement of the TSP in temporary non-use status pending revocation of the TSP’s approval.

2-7.7. Electronic GSA Form 3080.

In accordance with HTOS Section 7.5.1, TSPs MUST initiate an electronic GSA Form 3080 via the

Transportation Management Services Solution (TMSS) system for all shipments moved in accordance with

this RFO (HHG, UAB and POV).

2-7.8. Extended Storage.

Rate offers will apply into the TSP warehouse for extended storage. Rates for monthly extended storage

per each hundred pounds and rates for full value protection per each $100 of value must be negotiated

between the TSP and the Federal Agency.

2-8. Restrictions on International Transportation of Household Goods.

The Fly America Act of 1974 (49 U.S.C. 40118) mandates the use of U.S air carriers for all cargo air

transportation funded by the U.S. Government. One exception, however, is when the transportation is

provided in accordance with a bilateral or multilateral air transport agreement under which both the U.S.

Government and a foreign country’s government are parties. In addition, the Department of Transportation

must have determined that the bilateral or multilateral air transport agreement satisfies the Fly America

requirements.

The U.S. Government has in place several of these agreements that currently allow federally funded

transportation of cargo to utilize foreign air carries in certain circumstances. To prevent from having to

update the Federal Management Regulations (FMR) each time a new agreement is entered into, GSA

recently issued a Final Rule, 79 FR 33474, that directs agencies and TSPs to the Department of State’s

web-based site at http://www.state.gov/e/eb/tra/ata/index.htm for information relating to these agreements.

This was added in 41 CFR Part 102-117.135.

In addition, §102-117.15 To whom does this part apply? and other provisions of §102-117.135 were

updated. §102-117.135 also identifies circumstances when the use of a foreign air carrier may be allowed

when a bilateral or multilateral agreement does not exist.

Requests for permission to use a Foreign Flag carrier shall be made to the BLIO on the form "Justification

Certificate for use of Foreign Flag Vessel/Carrier” in Appendix C of the HTOS.

Failure to file a Foreign Flag waiver using the “Justification Certificate for the use of a Foreign

Vessel/Carrier” in Attachment C of the HTOS when a Foreign Flag carrier requiring a waiver is used may

result in the immediate placement of a TSP in a temporary non-use status.

2-9. Withdrawal of Accepted Rate Offers.

The following provision applies: accepted rate offers may be withdrawn from the GSA Cost Comparison

data base upon a TSP’s failure to meet HTOS requirements and/or pending temporary non-use,

suspension and/or debarment in accordance with 41 CFR 102-117. In those instances where shipment

takes place after the effective date of withdrawal, the TSP’s accepted rate offer(s) will apply and remain in

effect until either the TSP has been terminated for performance by the BLIO or the TSP’s approval to

participate in CHAMP has been revoked by the Program Management Office (PMO) (See HTOS Sections

2.17, 2.18, and 3.2).

2-10. Extension of Offer by the Government.

The Government reserves the right to extend the expiration date of all or part of the rate offers accepted in

accordance with the RFO for up to ninety (90) calendar days.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 2 - 11

2-11. TERMINATION FOR CONVENIENCE OF THE GOVERNMENT.

The Government, by written notice, may completely or partially terminate a TSP’s performance of work

under the BL and remove its rate offer(s) in accordance with the RFO and relevant HTOS provisions when

it is in the Government’s best interest. If a rate offer(s) is removed, the Government shall be liable only for

payment for TSP services rendered before the effective date of the TSP’s termination. Upon removal of

the rate offer as provided in the HTOS, the TSP shall be paid any sum due the TSP for services performed

under this rate offer to the date of the TSP’s termination by the BLIO, and in the event of partial termination

shall be paid in accordance with the terms of this rate offer for any services furnished under the portion of

the rate offer that is not removed; provided, however, any such payments shall be without prejudice to any

claim which the Government may have against the TSP under the provisions of the HTOS or otherwise and

the Government shall have the right to offset any such claims against such payment.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 1

SECTION 3

NON-ALTERNATING - SPECIAL AGENCY PROVISIONS

3-1. General.

TSPs may file non-alternating, Agency Specific Standing Route Order (SRO) rate offers as identified below. Non-

alternating SRO rate offers will apply specifically to those Federal agencies/bureaus/offices identified below and will not

alternate with any other accepted rate offer. By submission of a rate offer under this Section 3, the submitting TSP agrees

to the following terms and conditions applicable to a specific agency/bureau/office. The rate offer is also subject to the

provisions as set out in this RFO and the provisions of the HTOS, supplements thereto and reissues thereof.

3-2. Department Of Veterans Affairs (VA) – Domestic (DVADC).

TSPs submitting rate offers in accordance with Section 3-2, may file rate offers applicable between the points specified in

Section 5-2 and identified as Agency Specific Codes in Section 5-1.

3-2.1. Released Valuation.

In lieu of the TSP liability at $6.00 as provided for in Section 2-7.5.2, all domestic VA shipments shall be released at $7.00

times the net weight of the shipment in pounds with a maximum TSP liability of $126,000.00 applicable to both shipments

in transit and Storage-in-Transit (SIT). There will be no additional cost to the VA for this level of service during transit or

SIT. The storage liability charge does not apply for the basic released value.

3-2.2. Excess Released Value.

3-2.2.1. Transportation.

In the event the employee declares a value greater than the base valuation of $7.00 times the net weight of the shipment

in pounds, a Full Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of a shipment’s released value of $7.00 times the net weight of the shipment in pounds or

$126,000.00, whichever is less.

3-2.2.2. Storage-In-Transit.

In the event that the employee declares a value greater than $7.00 times the net weight of the shipment in pounds, a

storage liability charge of $0.18 per $100 will apply on that portion of the valuation declared in excess of a shipment’s

released value of $7.00 times the net weight of the shipment in pounds or $126,000.00, whichever is less.

3-2.3. Weight Variance.

In lieu of the weight variance of 115% as provided for in HTOS Section 5.4.3., all VA domestic shipments shall be subject

to a 110% weight variance. Weight variances of 110% or less will not require an explanation from the TSP. Weight

variances exceeding 110% will require an explanation from the TSP that must be accepted/approved by the VA to allow

the TSP to bill for the additional shipment weight.

3-2.4. Rate Basis.

By submission of a rate offer under Section 3-2, the TSP must have the ability to self-pack, load, and haul 85 percent or

greater of VA interstate (including Alaska) and intrastate shipments. This is defined as a TSP who can contain a

movement of property within its own operational capabilities without recourse to another TSP.

3-2.5. Volume.

The VA is estimating that the volume of domestic shipments under this RFO is 1,150 shipments.

3-3. Department Of Veterans Affairs (VA) – International (DVADC).

TSPs submitting rate offers in accordance with Section 3-3, may file rate offers applicable between the points specified in

Section 5-2 and 5-3 and identified as Agency Specific Codes in Section 5-1.

3-3.1. Released Valuation.

In lieu of the TSP liability at $6.00 as provided for in the Section 2-7.5.3, all international VA shipments shall be released

at $8.50 times the net weight of the shipment in pounds with a maximum TSP liability of $153,000.00 applicable to both

shipments in transit and SIT. There will be no additional cost to the VA for this level of service during transit or SIT. The

storage liability charge does not apply for the basic released value.

3-3.2. Excess Released Value.

3-3.2.1. Transportation.

In the event the employee declares a value greater than the base valuation of $8.50 times the net weight of the shipment

in pounds, a Full Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of a shipment’s released value of $8.50 times the net weight of the shipment in pounds or

$153,000.00, whichever is less.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 2

3-3.2.2. Storage-in-Transit.

In the event that the employee declares a value greater than $8.50 times the net weight of the shipment in pounds, a

storage liability charge of $0.18 per $100 will apply on that portion of the valuation declared in excess of a shipment’s

released value of $8.50 times the net weight of the shipment in pounds or $153,000.00, whichever is less.

3-3.3. Weight Variance.

In lieu of the weight variance of 115% as provided for in HTOS Section 5.4.3., all VA international shipments shall be

subject to a 110% weight variance. Weight variances of 110% or less will not require an explanation from the TSP.

Weight variances exceeding 110% will require an explanation from the TSP that must be accepted/approved by the VA to

allow the TSP to bill for the additional shipment weight.

3-3.4. Volume.

The VA is estimating that the volume of international shipments under this RFO is 40 shipments.

3-4. Consolidated – Domestic and International (CONDI).

TSPs submitting rate offers in accordance with Section 3-4, may file rate offers applicable between the points specified in

Section 5-2 and 5-3 and identified as Agency Specific Codes in Section 5-1.

3-4.1. Application.

CONDI applies to all domestic and international shipments for which one of the agencies/bureaus/offices identified below

issues the Government Bill of Lading and/or Commercial Bill of Lading. Each of these agencies/bureaus/offices will make

their own TSP selections:

1. Department of Interior, Interior Business Center, Denver, CO (formerly NBCCO)

2. Department of Interior, Geological Survey, Reston, VA (formerly GEOVA)

3. Department of Agriculture, Forest Service, Albuquerque, NM (formerly FSVNM)

4. Department of Interior, National Park Service, Omaha, NE (formerly NPSNE) (currently

responsible for the relocation requirements for the National Park Service’s Midwest, Southeast

and Northeast Regions)

3-4.2. Released Valuation - Domestic.

In lieu of the TSP liability at $6.00 as provided for in Section 2-7.5.2., all domestic CONDI shipments shall be released at

$6.50 times the net weight of the shipment in pounds with a maximum TSP liability of $117,000.00 applicable to both

shipments in transit and SIT. There will be no additional cost to the agencies/bureaus/offices identified in Section 3-4.1.

for this level of service during transit or SIT. The storage liability charge does not apply for the basic released value.

3-4.3. Excess Released Value - Domestic.

3-4.3.1. Transportation.

In the event the employee declares a value greater than the base valuation of $6.50 times the net weight of the shipment

in pounds, a Full Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of a shipment’s released value of $6.50 times the net weight of the shipment in pounds or $117,000.00

whichever is less.

3-4.3.2. Storage-in-Transit.

In the event that the employee declares a value greater than $6.50 times the net weight of the shipment in pounds, a

storage liability charge of $0.18 per $100 will apply on that portion of the valuation declared in excess of a shipment’s

released value of $6.50 times the net weight of the shipment in pounds or $117,000.00 whichever is less.

3-4.4. Released Valuation - International.

In lieu of the TSP liability at $6.00 as provided for in Section 2-7.5.3., all international CONDI shipments shall be released

at $8.50 times the net weight of the shipment in pounds with a maximum TSP liability of $153,000.00 applicable to both

shipments in transit and SIT. There will be no additional cost to the agencies/bureaus/offices identified in Section 3-4.1.

for this level of service during transit or SIT. The storage liability charge does not apply for the basic released value.

3-4.5. Excess Released Value - International.

3-4.5.1. Transportation.

In the event the employee declares a value greater than the base valuation of $8.50 times the net weight of the shipment

in pounds, a Full Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of a shipment’s released value of $8.50 times the net weight of the shipment in pounds or

$153,000.00, whichever is less.

3-4.5.2. Storage-in-Transit.

In the event that the employee declares a value greater than $8.50 times the net weight of the shipment in pounds, a

storage liability charge of $0.18 per $100 will apply on that portion of the valuation declared in excess of a shipment’s

released value of $8.50 times the net weight of the shipment in pounds or $153,000.00, whichever is less.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 3

3-4.6. Weight Variance – Domestic and International.

In lieu of the weight variance of 115% as provided for in HTOS Section 5.4.3., all domestic and international CONDI

shipments shall be subject to a 110% weight variance.

3-4.7. Provider – Domestic and International

Only rate offers for the provision of Move Management Services (MMS) (M rates) will be accepted for CONDI. Rate offers

for General Transportation Services (G rates) will not be accepted.

3-4.8. Volume.

The estimated volume of shipments under this RFO for CONDI is 2,100 shipments.

3-5. Department of the Treasury, Office of the Comptroller of the Currency

(OCC), Washington, DC – Domestic and International (OCCDC)

TSPs submitting rate offers in accordance with Section 3-5, may file rate offers applicable between the points specified in

Section 5-2 and 5-3 (as identified herein) and identified as Agency Specific Codes in Section 5-1.

3-5.1. Provider – Domestic and International.

The OCC utilizes the services of a Move Management Services (MMS) Provider outside of CHAMP; however, the OCC is

requesting that the provisions of CHAMP apply for the relocation of their employee’s personal effects. As a result, only

rate offers for General Transportation Services (G rates) will be accepted for the OCCDC. Rate offers for the provision of

MMS (M rates) will not be accepted.

3-5.2. Application.

3-5.2.1. Domestic.

The OCC is requesting domestic rate offers for the domestic points identified in Section 5-2.

3-5.2.2. International.

The OCC is requesting international rate offers only for London. As a result, rate offers will only be accepted for

shipments moving between the points identified in Section 5-2 and the Destination Code of 925L identified for London in

Section 5-3.

3-5.3. Weight Allowance.

3-5.3.1. Domestic.

Domestic shipments for OCCDC are bound to a 26,000 pound maximum weight entitlement; however, some employees,

due to religious or ethnic culture, may be authorized a higher weight entitlement. TSPs will be notified of those employees

who have been authorized by the OCC to ship over 26,000 pounds.

3-5.3.2. International.

As identified above, international shipments for OCCDC are limited to London (925L). Furnished housing is provided and

for the most part furniture will not be shipped; however, bed(s) may be shipped if they meet the specifications and

approval from the General Service Office at the Embassy in London. International shipments are limited to a 7,200 pound

maximum weight entitlement. Unaccompanied Air Baggage (UAB) shipments are limited to a 200 pound maximum weight

entitlement with an additional 100 pounds for each immediate family member relocating with the employee; however the

maximum weight entitlement for UAB may not exceed 500 pounds total.

3-5.4. Released Valuation.

In lieu of the TSP liability at $6.00 as provided for in Section 2-7.5.2. and 2-7.5.3., all domestic and international OCCDC

shipments shall be released at $10.00 times the net weight of t

he shipment in pounds with a maximum TSP liability of

$260,000 applicable to both shipments in transit and SIT. For shipments authorized by the OCC at a weight exceeding

26,000 pounds, the maximum TSP liability will remain at $260,000. There will be no additional cost to the OCC for this

level of service during transit or SIT. The storage liability charge does not apply for the basic released value.

3-5.5. Excess Released Value.

3-5.5.1. Transportation.

In the event the employee declares a value greater than the base valuation of $10.00 times the net weight of the shipment

in pounds, a Full Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of shipments released value of $10.00 times the net weight of the shipment or $260,000, whichever is

less.

3-5.5.2. Storage-in-Transit.

In the event that the employee declares a value greater than $10.00 times the net weight of the shipment in pounds, a

storage liability charge of $0.18 per $100 will apply on that portion of the valuation declared in excess of a shipment’s

released value of $10.00 times the net weight of the shipment in pounds or $260,000, whichever is less.

3-5.6. Non –Application of Origin Service Charge (OSC) and Destination Service Charge (DSC) –

Domestic Shipments Only.

TSPs MAY NOT charge a OSC or a DSC (Items 135A and 135B of the GSA500A Tariff) when billing for a domestic

shipment moved under OCCDC. All domestic rate offers submitted for OCCDC must be inclusive of all accessorials

identified in Paragraph 3-5.7., below, and may not be billed as a separate charge(s).

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 4

3-5.7. Application of Rate Offers – DOMESTIC SHIPMENTS ONLY.

All DOMESTIC rate offers solicited for OCCDC must incorporate the following accessorial services:

• ATC charges

• All long carry charges at origin and at destination

• All stair carries

• One-time elevator charges

• All charges associated with heavy or bulky items, to include pianos/organs

• All charges for shuttle service

• Crating up to $250 (any amount above this must have prior approval by the OCC)

• All uncrating

• Debris pickup

3-5.8. Excess Weight.

TSPs must notify OCC’s MMS Provider and the employee within two (2) business days once the results of the first set of

weight tickets have been obtained and provide the MMS Provider and the employee with the cost of the overage.

3-5.9. The Volume.

The OCC is estimating that the volume of shipments under this RFO is 175 domestic shipments and 5 international

shipments.

3-6. Reserved.

3-7. Department of the Treasury, Administrative Resource Center (ARC),

Parkersburg, WV – Domestic and International (ARCWV).

TSPs submitting rate offers in accordance with Section 3-7, may file rate offers applicable between the points specified in

Section 5-2 and 5-3 and identified as Agency Specific Codes in Section 5-1.

3-7.1. Application.

The ARC is a Relocation Resource Center which provides relocation services to other agencies. ARCWV applies to all

domestic and international shipments for which the ARC office located in Parkersburg, WV issues the Government Bill of

Lading and/or the Commercial Bill of Lading.

3-7.2. Provider.

ARCWV is requesting rate offers for the provision of General Transportation Services (G rates) only. Rate offers for the

provision of Move Management Services (MMS) (M rates) will not be accepted.

3-7.3. Released Valuation.

In lieu of the TSP liability at $6.00 as provided for in Section 2-7.5.2. and 2-7.5.3., all ARCWV shipments shall be released

at $7.00 times the net weight of the shipment in pounds with a maximum TSP liability of $126,000.00 applicable to both

shipments in transit and SIT. There will be no additional cost to the ARC for this level of service during transit or SIT. The

storage liability charge does not apply for the basic released value.

3-7.4. Excess Released Value.

3-7.4.1. Transportation.

In the event the employee declares a value greater than the base valuation of $7.00 times the net weight of the shipment

in pounds, a Full Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of shipment’s released value of $7.00 times the net weight of the shipment in pounds or $126,000.00,

whichever is less.

3-7.4.2. Storage-in-Transit.

In the event that the employee declares a value greater than $7.00 times the net weight of the shipment in pounds, a

storage liability charge of $0.18 per $100 will apply on that portion of the valuation declared in excess of a shipment’s

released value of $7.00 times the net weight of the shipment in pounds or $126,000.00, whichever is less.

3-7.5. Weight Variance.

In lieu of the weight variance of 115% as provided for in HTOS Section 5.4.3., all ARCWV shipments shall be subject to a

110% weight variance.

3-7.6. Non-Application of Origin Service Charges (OSC) and Destination Service Charges (DSC) –

Domestic Shipments Only.

TSPs MAY NOT charge a OSC or a DSC (Items 135A and 135B of the GSA500A Tariff) when billing/invoicing for a

domestic shipment moved under ARCWV. All domestic rate offers submitted for ARCWV must be inclusive of all

accessorials identified in Paragraph 3-7.7, below, and may not be billed/invoiced as a separate charge(s).

3-7.7. Application of Rate Offers – DOMESTIC SHIPMENTS ONLY.

All DOMESTIC rate offers solicited for ARCWV must incorporate the following accessorial services:

 ATC charges

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 5

 Parking permits

 All long carry charges at origin and at destination

 All stair carries

 One-time elevator charges

 All charges associated with heavy or bulky items, to include pianos/organs (weight additive is

allowable)

 Shuttle service

 Crating up to $1,000 (any amount above this must have prior approval by the ARC)

 All uncrating

 Servicing of appliances, such as refrigerators and washing machines

 Debris pickup

 All fees associated with servicing front load washer/dryers and pedestals

 Disassembly/Assembly of all types of beds

3-7.8. Application of Rate Offers – DOMESTIC CONTAINERIZED SHIPMENTS ONLY.

In addition to the accessorial services identified in 3-7.7., above, which must be incorporated into ALL

DOMESTIC rate offers for ARCWV, the following must also be incorporated for rate offers submitted for Code C

Containerized Shipments:

 The first thirty (30) day of SIT and all associated SIT charges including all charges

associated with pickup/delivery and warehouse related charges

3-7.9. Pre-Move Survey.

A copy of the pre-move survey must be submitted via email to the ARC and to the employee within two (2) days from the

date of the pre-move survey. The Subject Line of the email must contain the Relocation Number, the Employee’s last

name and first Initial, the ARC’s Relocation Coordinator’s initials and “Pre-move Survey.” Example – PCS1400001 –

Smith, J – RC – Pre-move Survey

3-7.10. Excess Weight.

The TSP must notify the ARC via email within two (2) days once the results of the first set of weight tickets have been

obtained.

3-7.11. Billing/Invoicing.

Billing/Invoicing must be received within sixty (60) days after delivery/service is performed. For excess weight

shipments, two sets of proper weight tickets must be submitted with the bill/invoice. When billing/invoicing for

international shipments, POV shipments (both international and domestic) and UAB shipments (both

international and domestic), the TSP must include with the bill/invoice a copy of the Transportation Management

Services Solution (TMSS) query screen specific to the shipment(s) being billed/invoiced.

3-7.12. Reporting.

Required reports must be sent via email on a monthly basis to

[email protected]y.gov.

3-7.13. Volume.

The ARC is estimating that the volume of shipments under this RFO for ARCWV is 1,000 domestic shipments and 1,100

international shipments.

3-8. Drug Enforcement Administration (DEA) – Domestic (DEADD).

3-8.1. General.

TSPs submitting rate offers in accordance with Section 3-8 may file rate offers applicable between the points specified in

Section 5-2 and identified as Agency Specific Codes in Section 5-1.

3-8.2. Weight Variance.

In lieu of the weight variance of 115% as provided for in HTOS Section 5.4.3., all domestic shipments shall be subject to a

110% weight variance. A copy of the pre-move survey must be submitted via email to the booking counselor and to the

employee within two (2) days from the date of the pre-move survey. The subject line of the email must contain the

Government Bill of Lading (GBL) number, shipment type, last name of the employee and “Pre-move Survey.”

3-8.3. Non-Application of Origin Service Charges (OSC) and Destination Service Charges (DSC) –

Domestic Shipments Only.

TSPs MAY NOT charge a OSC or a DSC (Items 135A and 135B of the GSA500A Tariff) when billing/invoicing for a

shipment moved under DEADD. All domestic rate offers submitted for DEADD must be inclusive of all accessorials

identified in Paragraph 3-8.4., below, and may not be billed/invoiced as a separate charge(s).

3-8.4. Application of Rate Offers.

All domestic rate offers solicited for the DEA must incorporate the following accessorial services:

• ATC Charges

• All long carry charges at origin

• All long carry charges at destination

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 6

• All stair carries

• One-time elevator charge

• All charges associated with heavy or bulky items, to include piano/organ.

• All charges for shuttle service

• Crating up to $250 (any amount above this must be approved by DEA)

• All uncrating

• Extra labor, long carry and all charges associated with Mini-storage.

• All Surcharges or Security fees associated with ocean portion of Alaska Moves

3-8.5. Domestic Volume.

The DEA is estimating that the volume of shipments under this RFO is 500 shipments.

3-8.6. Storage-In-Transit (SIT).

TSPs are required by the DEA to bill all SIT charges based on the destination listed on the GBL, not the actual SIT

location. DEA is instructing the TSP that any shipment placed in SIT outside the 50-mile radius will be considered SIT at

TSP’s convenience (HTOS Section 5-5.2). Under the HTOS, TSPs are required to place shipments within a 50-mile radius

of the destination unless the issuing office authorized in writing SIT over 50-miles from the destination shown on the GBL.

3-8.7. Excess weight.

DEA will issue a bill of lading and any other shipping document with all charges billed directly to the agency. The

government will pay the total charges and the employee will reimburse the Government for the cost of transportation and

other charges applicable to the excess weight. (Ref: 41 CFR 302-7-200)

All excess weight collection actions are handled by DEA. The TSP is not to take any excess weight collection action

and is not authorized to waive an overweight payment. Weights should be reported 100% accurately and not falsified

to fit the employee’s entitlement.

TSP personnel at an employee’s residence should not initiate discussions with the employee regarding the weight of the

employee’s household goods. If the employee initiates discussions with TSP personnel at an employee’s residence

regarding the weight of the employee’s household goods, the only acceptable response is “the only way to determine the

actual weight of your household goods is to have the moving van weighed once it is loaded with your household goods”

and invite the employee to attend a weigh-in at either origin or destination. For billing purposes, two (2) sets of proper

weight tickets are to be provided with excess weight shipments. The TSP is to notify the booking counselor via e-mail

within two (2) days once the results of the first set of weight tickets have been obtained.

3-8.8 Shipment of Boats/Kayaks/Canoe.

The shipment of boats/kayaks/canoes requires advance approval. These items are defined as an open craft of a size that

can accommodate an individual(s) to sit in it. These items are to be identified during the pre-move survey and a written

request for shipment approval are to be submitted to the booking counselor within two (2) days after the pre-move survey.

3-8.9. Packed By Owner.

TSPs must ensure that packing lists do not include any items listed as “packed by owner (PBO)” or “contents unknown.”

Such descriptions are an immediate flag for close attention by Highway Patrol/Law Enforcement Personnel who could

place shipments on hold pending search, which will severely delay delivery. Once on-site TSP personnel encounter

cartons marked “PBO” they must: open the box, inspect the contents, assume liability, provide a detail description on the

inventory and mark it packed by carrier.

3-8.10. Shipment Tracking.

All TSPs offering rate offers for DEA shipments must have a secure Internet website where travelers can track the status

of their personal effects. Access must be password controlled and available only to traveler and/or its agency.

3-8.11. Claims Report.

At the end of each rate offer cycle the TSP is required to submit a Claims Report showing all claims paid during that

tender period on all DEA shipments. Contact the Transportation Management Unit Chief (FAPM) to receive an electronic

template/copy of this report.

3-8.12. Staffing Requirement.

All TSPs must use trained personnel qualified in their assigned duties in packing and or handling of personal property.

TSPs personnel must be fluent in English at origin and at destination. TSP’s personnel must have company issued

Identification and in presentable company issued uniforms when performing work.

3-9. US Postal Service, Washington, DC – Domestic and International (USPDC)

TSPs submitting rate offers in accordance with Section 3-9, may file rate offers applicable between the points specified in

Section 5-2 and 5-3 and identified as Agency Specific Codes in Section 5-1.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 7

3-9.1. Provider – Domestic and International.

Brookfield Global Relocation Services is the US Postal Service’s Move Management Provider; however, the US Postal

Service has requested that the provisions of CHAMP apply for the relocation of their employees’ personal effects. As a

result, only rate offers for General Transportation Services (G rates) will be accepted for USPDC. Rate offers for the

provision of Move Management Services (MMS) (M rates) will not be accepted.

3-9.2. Weight Allowance.

1. USPDC is taking exception to the 2,000 pound allowance to cover packing materials as identified in §302-

7.2 of the Federal Travel Regulations.

2. Most shipments for USPDC will be bound by the normal 18,000 pound maximum weight entitlement;

however, for some employees, the USPDC will authorize up to 25,000 pounds. TSPs will be notified of

those employees who have been authorized by USPDC to ship up to 25,000 pounds.

3-9.3. Weight Variance.

In lieu of the weight variance of 115% as provided for in HTOS Section 5.4.3., all domestic and international USPDC

shipments shall be subject to a 110% weight variance.

3-9.4. Released Valuation.

In lieu of the TSP liability at $6.00 as provided for in Section 2-7.5.2. and 2-7.5.3., all domestic and international USPDC

shipments shall be released at $10.00 times the net weight of the shipment in pounds with a maximum TSP liability of

$180,000.00 applicable to both shipments in transit and SIT. For shipments authorized by the USPDC at a weight

exceeding 18,000 pounds, the maximum TSP liability will be $10.00 times the net authorized weight of the shipment

in pounds, not to exceed $250,000.00. There will be no additional cost to the USPDC for this level of service during

transit or SIT. The storage liability charge does not apply for the basic released value.

3-9.5. Excess Released Value.

3-9.5.1. Transportation.

In the event the employee declares a value greater than the base valuation of $10.00 times the net weight of the shipment

in pounds, a Full Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of shipments released value of $10.00 times the net weight of the shipment or $180,000.00, whichever

is less.

3-9.5.2. Storage-in-Transit.

In the event that the employee declares a value greater than $10.00 times the net weight of the shipment in pounds, a

storage liability charge of $0.18 per $100 will apply on that portion of the valuation declared in excess of a shipment’s

released value of $10.00 times the net weight of the shipment in pounds or $180,000.00, whichever is less.

3-9.6. Non-Application of Origin Service Charges (OSC) and Destination Service Charges (DSC) –

Domestic Shipments Only.

TSPs MAY NOT charge a OSC or a DSC (Items 135A and 135B of the GSA500A Tariff) when billing for a domestic

shipment moved under USPDC. All domestic rate offers submitted for USPDC must be inclusive of all accessorials

identified in Paragraph 3-9.7, below, and may not be billed as a separate charge(s).

3-9.7. Application of Rate Offers – DOMESTIC SHIPMENTS ONLY.

All DOMESTIC rate offers solicited for USPDC must incorporate the following accessorial services:

 ATC charges

 All long carry charges at origin and at destination

 All stair carries

 One-time elevator charges

 All charges associated with heavy or bulky items, to include pianos/organs

 All charges for shuttle service

 Crating up to $250.00 (While the $250 must be incorporated into the rate offers, TSPs may

provide crating up to $1,000 without prior approval. Crating above $1,000 must have prior

approval from USPDC)

 All uncrating

 Extra labor, long carry and all charges associated with mini-storage

 All surcharges or security fees associated with the ocean portion of Alaska moves

 Cost of special motorcycle containers (Clip-Lok)

 All fees for reserving parking on streets or apartment buildings

3-9.8. Volume.

The USPDC is estimating that the volume of shipments under this RFO is 1,300 shipments.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 8

3-10. General Services Administration (GSA) – Domestic and International

(GSADI).

TSPs submitting rate offers in accordance with Section 3-10, may file rate offers applicable between the points specified

in Section 5-2 and 5-3 and identified as Agency Specific Codes in Section 5-1.

3-10.1. Application.

While there is no guarantee of any shipments or any future action, GSA’s Employee Relocation Resource Center (ERRC)

maintains a Memorandum of Agreement (MOA) with one or more MMS Providers submitting rate offers for GSADI.

Shipments handled under any MOA would be for GSA’s own internal employee relocations for which GSA issues the

Government Bill of Lading (GBL) or Commercial Bill of Lading. In addition, one or more Federal civilian agencies with

lower shipment volumes may enter into a Memorandum of Understanding (MOU) with the ERRC to participate in any

existing and/or resulting MOA between the ERRC and a MMS Provider under this GSADI. These lower volume agencies

would typically have less than 50 shipments per year and/or be agencies who request to use the ERRC’s MOA to “bridge

over” until they can enter into their own MOA with a CHAMP MMS Provider. Any MMS Providers with which the ERRC

might enter in to an MOA with would be notified of any additional agencies allowed to use the services agreed to in a

resulting MOA.

3-10.2. Provider – Move Management Services (MMS).

GSA is requesting rate offers for the provision of MMS (M rates) only for GSADI. Rate offers for General Transportation

Services (G rates) will not be accepted.

3-10.3. Provider – Domestic and International.

TSPs submitting rate offers for GSADI must be approved for both GSA’s Domestic and International programs. TSPs

must also have one or more M rate offers submitted under both the Domestic and International programs. If a TSP has

approval for both the Domestic and International programs under two separate Standard Carrier Alpha Codes (SCACs),

they may submit rate offers under this GSADI as long as all other requirements of GSADI are met.

3-10.4. Prepayment Audit Requirements.

TSPs submitting rate offers for GSADI must have all Prepayment Audit requirements as identified in 41 CFR 102-118 and

the U.S. Government Freight Transportation Handbook conducted by an independent, non-affiliated auditor that is either

approved under GSA’s Financial and Business Solutions (FABS) Schedule 520, Special Item Number 520-10 or has been

certified by GSA’s Audit Division (QMCA) to perform Prepayment Audit services. All costs associated with arranging for

and the performance of Prepayment Audits by an independent, non-affiliated auditor as described above must be included

in the submitting TSP’s rate offers.

3-10.5. Postpayment Audit Requirements.

TSPs submitting rate offers for GSADI must prepare and submit to QMCA all required documentation to satisfy the

Postpayment Audit requirements identified in 41 CFR 102-118 and the U.S. Government Freight Transportation

Handbook. Documentation must be submitted either electronically or via Compact Disk (CD). TSPs must also submit a

completed summary Postpayment Audit Submission form as provided for in Attachment 1, Postpayment Audit Submission

Form. All costs associated with the preparation and submission of the required Postpayment Audit documentation must

be included in the submitting TSP’s rate offers.

3-10.6. Participation in GSA’s Extended Storage Tender of Service (XTOS).

While not a requirement to submit a rate offer for GSADI, it is preferable that TSPs have one or more rate offers accepted

under GSA’s current XTOS RFO.

3-10.7. Volume.

The GSADI is estimating that the volume of shipments under this RFO is 300 shipments.

3-11. Reserved.

3-12. Department of State (DOS) – International (DOSDC).

3-12.1. General.

TSPs submitting rate offers in accordance with Section 3-12 may file rate offers applicable between the points specified in

Section 5-2 and 5-3 and identified as Agency Specific Codes in Section 5-1. The DOS will only accept corporate level

TSPs. All bookings and matters related to this RFO will be handled at the corporate level. The selection of the origin

agent (s) will be at the sole discretion of the corporate level management.

3-12.1.1. Shipment Reporting.

1. General: The DOS reserves the right to discontinue tendering any services if the TSP does not provide

the reports as outlined under the provisions in this section. Reports must be submitted directly to the

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 9

respective Originating Agency, Despatch Agency or office. The DOS will periodically provide each TSP a

list of e-mail addresses for all embassies and consulates.

2. Electronic Data Interface (EDI): A copy of EDI reporting requirements has been published and is

available under Sections 10 and 11 of this RFO. As the DOS continues to improve our transportation

software additional fields may be added or changes made to existing fields. TSPs will have the 30 days

to adjust and pilot changes to EDI requirements. A supplemental reporting form for new TSPs and to be

used in case of EDI failure can be found in Exhibit 3. This form shall only be used by new TSPs pending

EDI implementation or upon request by the booking office.

3. Pre-move Survey: A copy of the pre-move survey must be submitted to the booking counselor and

[email protected], The subject line of the email must contain the text “Pre-move Survey”, shipment

type, last name of the employee and, if it has been issued, the Work Order Bill (Bill of Lading (BOL))

number.

4. Weights and Pieces: All TSPs offering rate offers will be required to provide weights and pieces within

three calendar days for Unaccompanied Air Baggage (UAB) shipments and seven calendar days for

surface shipments from the day after the shipment is picked up.

5. Inventories: The TSP shall submit an electronic copy of the inventory to [email protected] no later

than three days after the packout. The format of the email shall be: “Employee Name, Inventory,

Shipment Number”.

6. Routing Details: The TSP shall provide Routing details via EDI within three calendar days for UAB

shipments and seven calendar days for surface shipments from the date permission to ship was granted

by post. In cases where permission to ship requires an adjustment of the RDD, the TSP shall report a

follow up date on their notice of missed RDD.

7. Local Agents: For all shipments, the TSP must provide their selected Agent to the booking counselor

within 24 hours from the time the initial booking was received.

8. Permission to Ship: For US to Post shipments the TSP shall report via EDI reques

ting permission to

ship or a follow up date of the destination GSO office no later than one day after pack end. Permission to

ship shall be reported in the EDI file the day after destination GSO office grants it. The email granting

permission to ship or the follow up date shall be forwarded to TTM[email protected] and

[email protected]. Failure of post to respond to a request to ship shall be reported after three

business days to TTMContracts@state.gov and ALM[email protected]v.

9. EDI Field 11, Arrival Date: EDI field 11 is the ETA prior to delivery and it must remain a future date until

the shipment has delivered. Reporting field 11 as a past date for a shipment that has not delivered is a

false report and may be penalized.

10. EDI Field 12, Available Date: EDI field 12 is the available date, the date the TSP or agent has the

shipment in their possession at destination and is prepared to deliver it. The arrival date shall not be

reported as a past date without populating the available date field. Failure to report the available date

may be grounds for a missed RDD.

11. Foreign Flags: The TSP shall report use of either US or Foreign Flag carrier via EDI per the procedures

outlined in section 10 of the RFO (See 3-12.3 Fly America for additional information and

requirements).

12. Computer Software Requirement: The DOS has developed an Automated Accessorial Program

(paperless) to improve the efficiency of receipt, review, and processing of TSP accessorial requests. All

TSPs must have Microsoft Office 2010 software to be in compliance with this requirement.

3-12.1.2. Use of Agents .

1. Use of Domestic Agents: If services are being performed within the Washington, DC Metro area

(defined as the 50 miles radius of the Washington Monument), the forwarder shall utilize one of the local

Non-temp storage (NTS) pack and crate companies if the employee has a permanent storage shipment.

This will minimize the number of companies in the employee’s residence. If there is no NTS shipment, or

if the shipment is originating outside the Washington DC Metro area, the TSP may select an agent of their

choosing.

2. Use of International Agents: TSPs may only use those designated agents abroad as defined under

Section 9 of this RFO. The list of worldwide agents is updated monthly and changes will be shared with

the active TSP currently participating.

3. SCAC Code: All TSPs used as agents in the United States must be registered with the Directory of

Standard Multi-Modal Transportation Service Provider (NMFTA) and have an active Standard Carrier

Alpha Code (SCAC). In addition TSPs must be registered and in good standing with the Better Business

Bureau. Your packing company SCAC code must be unique to your organization and different from any

of your affiliates.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 10

3-12.1.3. Weight Variance.

In lieu of the weight variance of 115%, as provided for in HTOS Section 5.4.3., all international HHE surface shipments

shall be subject to a 110% weight variance. LAY, CNS, UAB and HHE Air shipments are not subject to the weight

variance. Additionally, when a shipment is surveyed at above 1,000 lbs and the actual net weight is under 900 Lbs, the

RTO must authorize the TSP in writing for the shipment to proceed to leave the warehouse or the TSP may only bill the

actual weight of the shipment not the contract minimum of 1,000 Lbs.

3-12.1.4. Storage in Transit (SIT) Charges.

Where storage and warehouse handling charges apply, based on location of the warehouse where SIT service

is provided, SIT rates utilized are those of the destination point shown again on the Government Bill of Lading (GBL)

rather than the actual point of storage.

3-12.2. Household Goods (HHG).

The percentage (%) cited in the submitting TSP’s rate offer for the surface HHG represents a single-factor rate, based on

the Base-Line Rates specified in Section 2-7.2.2.6, per 100 pounds net weight including full replacement value TSP

liability as defined in Section 3-12.7 and HTOS Section 9. The application of rates from/to the international point for the

surface HHG shipment shall be based on the net weight of the shipment in pounds. The minimum weight is 1,000 pounds.

Household effects (HHE) and Layette shipments that the RTO orders be sent by air should be billed at the filed rate for

UAB. UAB guidelines concerning RDDs, minimum billable weight, air fuel surcharge and option to bill for dimensional

weight apply.

3-12.2.1. Services Included in Rate Offer.

1. Packing, including use of packing containers and materials from origin to destination, and unpacking.

Residence Delivery for HHE, CNS and UAB including unpacking and removal of debris on the day of

delivery. Shipping containers and packing materials furnished by the TSP will remain the property of the

TSP. All lift vans must be of new wood and in compliance with the ISPM#15 Standard.

2. Servicing of appliances, to include front load washing machines.

3. Export and import documentation services involving customs clearances.

4. Removal and placement of each article in the residence/warehouse or other building.

5. Hoisting or lowering of an article.

6. Elevator, stair and excessive or long distance (origin/destination) carry, piano/organ carry and/or heavy or

bulky item (to include piano/organ) charge. Elevator carry also referred to as inside lift. An elevator or

lift is defined as part of the permanent structure of the building.

7. Ferry, tunnel and bridge charges/tolls.

8. All fees for reserving parking on streets or apartment buildings.

9. The first 30 Days of SIT and all associated SIT charges are inclusive of the filed rate offers. This includes

all charges associated with pickup/delivery and warehouse related charges. SIT at origin for POVs is

ONLY permitted when Post reports Diplomatic Accreditation will be delayed at destination pending

custom clearance. SIT for POVs will not be authorized for employee convenience. The filed rates are

also inclusive for first 30 Days of POV SIT and all associated POV SIT charges at origin when

shipments are held pending post permission to ship. POV SIT shall be billed as a pass-through

charge.

10. All rate offers solicited for the DOSDC must incorporate the following accessorial services:

a. ATC Charges.

b. All charges for shuttle service.

c. Crating up to $250 (any amount above this must be approved by the DOS). Regardless of the

actual cubic feet of the crate provided, compensation for internal crates will not exceed 3

inches beyond any single dimension (length, width or height) of the item being crated. All

crating shall be done at the origin residence as identified on the Bill of Lading; all uncrating

shall be done at destination residence as identified on the Bill of Lading. (See Section 12 of this

RFO for 14 FAM Exhibit 611.6 Limitations)

d. Only the standard charge (HTOS Section 12.13) for an additional pickup is allowed for a mini-

storage, all other charges associated with the pickup from mini-storage facilities must be

included.

e. Cost of special motorcycle container/crate.

f. Bunker, War and Security Surcharges including 10-2 Rule Fees.

g. All POV Fuel Surcharge regardless whether transported via a separate household goods trailer

or car carrier.

h. All sea and air fuel surcharges.

i. All cost and labor associated with television carton or box (LCD, LED, and Plasma Televisions)

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 11

regardless of size. TSPs may utilize the owner’s previously used shipping container, if available

and serviceable.

j. Demurrage resulting from the packer’s discretionary consolidation of HHE and POV shipments

k. All taxes including Value Added Tax (VAT).

l. For shipments to Brazil and Venezuela only, rate offers must include all demurrage and or port

changes charges.

m. The customer or their designated representative will be allowed a one-time access at the origin

warehouse to their effects at no additional charge.

11. All land, water, and air transportation, EXCEPT 3-12.2.2.below:

3-12.2.2. Services Excluded from Rate Offer that Require Pre-Approval for Payment.

1. International Accessorial Service Rules for Labor Charges. Shipments originated from the United States

to destinations abroad may not exceed 120% of the charges as identified in HTOS Section 12.7.

Waivers may be considered only under extraordinary circumstances and if submitted at least 3 work days

prior to the pickup date.

2. Storage, waiting time and/or handling charges caused by failure of the origin GBLIO/RTO to furnish

acceptable customs documents or by refusal of customs officials to clear shipment will be billed at

charges provided in HTOS Section 12.17, when performed by TSP. When such services are performed

by a third party, billing will be at the actual cost charged to the TSP, supported by paid third party invoices

when reference applicable rate schedules and/or tariffs when charges are assessed in accordance with

such publications.

3. Any Government or public authority ordered charges for inspection, disinfestations, decontamination,

fumigation or demurrage or other charges occasioned by such orders not the fault of the TSP.

4. Servicing of articles requiring services of third parties.

5. Port congestion surcharges.

6. Additional land transportation charges for shipments picked up or delivered from or to storage-in-transit.

3-12.2.3. Services Not Authorized.

The Government shall not be held liable for or pay any invoices for fines including but not limited to parking fines incurred

by the TSP or their agents.

3-12.3. Fly America.

The Fly America Act of 1974 (49 U.S.C. 40118) mandates the use of U.S air carriers for passenger and cargo air

transportation funded by the government. However, exceptions are sometimes given for foreign airlines transporting

government-funded cargo, if it is consistent with the goals for international aviation policy stated in section 40401(e) and is

provided under a bilateral or multilateral air transportation agreement.

3-12.3.1. Air Transport Agreements.

Air transport agreements establish the basis for airlines of the countries involved to provide international air services for

passengers, cargo, and mail. Open-Skies Agreements are a subset of air transport agreements that minimize

government involvement in airline decision making about routes, capacity and pricing, and create a procompetitive

operating environment for transportation services between the United States and foreign countries. Most air transport

agreements do not address the Fly America Act. As of August 2014, seven Open-Skies agreements include provisions

that allow foreign carriers to compete for U.S. government-funded transportation (referred to as preference) for contracted

cargo traffic.

3-12.3.2. Cargo Preferences in Air Transport Agreements.

The provisions for cargo preferences are unique to each agreement, as are the air transport rights for carriers covered by

those agreements. The list below specifies current readings for all-cargo operations for each country with cargo

preferences. This will give you a clear answer as to which countries’ carriers are granted the right to carry cargo and/or

passengers from the United States to their own country, and which countries’ carriers have been granted the right to carry

cargo and/or passengers to a third country. These rights apply to government-funded transport on both scheduled

commercial and charter operations.

1. Air Transport Agreement between the Government of the United Sates and the Government of

the Kingdom of Saudi Arabia, signed May 2013: Annex I “Passenger and Cargo Preference”

o Saudi Arabian carriers have the right to compete for transport (passengers and cargo)

on flights only between the United States and Saudi Arabia.

· 2. Air Transport Agreement between the United States and Australia, signed March 2008: Article 14

“U.S. Government Procured Travel”

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 12

o Cargo: Australian carriers have the right to compete for transport of cargo between points in

the United States and points in Australia, and between Australia and any points outside the

United States.

· 3. Air Transport Agreement Between the United States and the Swiss Confederation signed June 2010:

Annex II “U.S. Government Procured Transportation”

o Cargo: Swiss carriers have the right to compete for transport of cargo between points in the

United States and points in Switzerland, and between Switzerland and any other point.

· 4. United States Japan Memorandum of Understanding signed October 2010: Part XI

o Cargo: Japanese carriers have the right to compete for transport of cargo between points in

the United States and points in Japan, and between Japan and any other point.

· 5. Air Transport Agreement between the Government of the United States and the European

Community Member States signed April 2007: Annex 3 “Concerning U.S. Government Procured

Transportation.” Iceland and Norway became parties to this agreement pursuant to Protocol applied

in June 2011.

Any air carrier that has received its Air Operator’s Certificate (AOC) from an EU Member State, Iceland, or Norway is

covered by this agreement.

o Cargo: Carriers of the EU, Iceland, and Norway have the right to compete for cargo operations

between the United States and any other point, whether in the EU or elsewhere.

6. Air Transport Agreement between the United States of American and the Kingdom of the

Netherlands in respect of Curacao signed September 2016.

Each Party grants the other Party the right to perform international air transportation between points on the following

routes:

o For airlines of the United States, from points behind the United States via the United States

and intermediate points to any point or points in Curacao and beyond; and for all-cargo service,

between Curacao and any point or points.

7. Air Transport Agreement between the Government of the United States of American and the

Government of the Republic of Azerbaijan signed April 2016.

Each Party grants the other Party the right to perform international air transportation between points on the following

routes:

o For airlines of the United States, from points behind the United States via the United States

and intermediate points to any point or points in Azerbaijan and beyond; and for all-cargo service,

between Azerbaijan and any point or points.

3.12.3.3. Other Situations.

U.S. carriers often reach code-share or blocked-space arrangements with foreign carriers. It is our understanding that in

such situations, U.S. government-procured cargo may be transported by that foreign carrier, provided that the contracting

is conducted with the U.S. partner.

Use of carriers that fall under a bilateral or multilateral air transport agreement which the Department of Transportation

has determined meets the requirements of the Fly America Act do not require an approved foreign flag waiver signed off

by the Department of State. Use of any other foreign flag carrier that does not fall under a bilateral or multilateral air

transport agreement will still require a foreign flag waiver. PRIOR authorization for use of a foreign-flag aircraft must be

provided by the booking office making the shipment by means of a Justification Certificate Requests for permission to use

a foreign flag carrier. Send requests for permission to use a Foreign Flag carrier to the [email protected]

mailbox when the booking office is Washington, DC and to the respective Despatch Agency mailbox when the booking

office is one of the Department of State Despatch Agency offices.

Use of a foreign flag carrier not covered by a U.S. Government bilateral or multilateral air transport agreement may be

granted for one or more of the following circumstances:

1. no U.S. flag air carrier can provide the specific air transportation needed;

2. no U.S. flag air carrier can accomplish the agency’s mission;

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 13

3. no U.S. flag air carrier can meet the time requirements in cases of emergency;

4. there is a lack of or inadequate U.S. flag air carrier aircraft; or

5. to avoid an unreasonable risk to safety when using a U.S. flag air carrier.

TSPs must request a Foreign Flag waiver within three calendar days for UAB and seven calendar days for HHE, CNS and

POV from the permission date granted from post or the packout end date (whichever is greater) via e-mail to the booking

office. Excessive requests of foreign flag waivers not deemed necessary for any service lanes may result in the TSP’s

removal from that lane for the duration of the RFO for DOSDC. Failure to file Foreign Flag Waiver when a Foreign Flag

carrier is required and is used may result in immediate removal of the TSP from that lane and or denial of payment.

Under CFR 47.403-3 Disallowance of expenditures. (a) “Agencies shall disallow expenditures for U.S. Government-

financed commercial international air transportation on foreign-flag air carriers unless there is attached to the appropriate

voucher a memorandum adequately explaining why service by U.S. flag air carriers was not available, or why it was

necessary to use foreign-flag air carriers.

3-12.4. Transit Times on International Shipments for HHE, CNS and Privately Owned Vehicles (POV).

In lieu of the transit times identified in HTOS Section 10, the following criteria shall be used for determining international

Required Delivery Dates (RDD) on the DOS shipments to and from the United States and foreign countries:

3-12.4.1. Transit Times on International Shipments for UAB and HHE by Air.

RDD for UAB and HHE by air shipments is 18 Days. In Iraq only, the RDD by air is 25 days.

3-12.4.2. Transit Times on International Shipments.

Required delivery dates for shipments going between international locations are specified in the chart in Section 3-12.5.

These RDDs will be adjusted as historical data becomes available to validate transit times.

Late Delivery Reduction. - INTERNATIONAL ONLY. (In lieu of HTOS Section 8.4.1)

A late delivery reduction of $100.00 per day will be payable to the Federal agency paying the transportation charges, for

each calendar day or fraction thereof, when the actual transit time for direct delivery shipments exceeds the transit time as

defined in Section 3-12.5, subject to the following items:

1. When the Government and the participant mutually agree to a transit time longer than the transit time

as shown in this HTOS, the penalty will begin on the day after the agreed date.

2. When the Government and the participant mutually agree to a transit time chart other than the chart in

this HTOS, the penalty will begin on the day after the agreed date;

3. When a shipment consigned to SIT at destination is en route and the destination is changed to a direct

delivery, the transit time is negotiable and no penalty occurs for late delivery.

4. This item will apply only for shipments which: (a) weigh or are rated at 1000 pounds or more that are

picked up during the period from October 1 through May 14 of each subsequent year; OR. (b) weigh or

are rated at 1500 pounds or more that are picked up during the period from May 15 through September

30 of each year.

5. This item will not apply if delay is caused by reasons beyond the participant's control, described as

“Impractical Operation” in the participant's governing Government Rate Tender.

6. This item will not apply to a shipment, or portion thereof, which is lost or destroyed in transit and cannot

be delivered due to such loss or destruction.

7. This item will not apply to an overflow portion of the shipment when the overflow weight represents less

than twenty (20) percent of the total shipment weight and contains nonessential items (possessions not

needed to maintain day-to-day housekeeping during the period of time between delivery of the main

portion of the shipment and delivery of the overflow).

8. This item will apply when re-consignment or diversion is made on a shipment, based on the applicable

mileage and weight of the shipment from point of diversion to the new destination.

9. The total reimbursement shall not exceed an amount equal to total charges for the shipment, excluding

SIT.

10.This payment satisfies the Government's right to equitable adjustment for failure to perform, but does

not waive, mitigate, or satisfy any other right or remedy available to the Government on account of late

delivery by the participant.

3-12.4.3. Calculating Transit Times.

Transit times will be calculated from the last day of pick up until the shipment is available for delivery. See country and

RDD Chart in Section 3-12.5 for transit times. Transit time will not include the time between the request for permission

from post to forward shipment and the response to send shipment. The request to forward shipment to post must be

made within three business days after pack out is completed, the TSP shall copy ALMArchiv[email protected] on the request

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 14

to ship.

Shipments that are going to miss the RDD must have a Missed RDD form sent into the GBL Issuing Office

and

[email protected]. The GBL issuing office may specify a group email for notifications or waive this requirement.

Missed RDD reports shall include the shipment number and “Missed RDD Report” in the subject line. Contact the DOS

Tender Administrator for a copy of the Missed RDD Form. TSPs shall be notified via email by the GBL issuing office of

missed RDDs and they will have 14 days from transmission of the notice to apply for exceptions to the RDD. A report will

be provided to all ITGBL providers listing total shipments completed within the calendar year and RDD statistics.

Forwarders will have 10 days from receipt of this report to rebut any shipments that were completed within the month prior

to receiving the report. Failure to respond in a timely fashion may alone be grounds to apply the missed RDD reduction

(HTOS Section 8.4.1). In cases where HTOS Section 8.4.1 applies, payment shall be made within 30 days of notice.

Failure to meet the RDD resulting from the TSPs discretionary consolidation of HHE and POV will not be considered an

acceptable exception to the RDD.

3-12.5. Transit Times on International Shipments for surface HHE, CNS and POV.

In lieu of the transit times identified in HTOS Section 10, the following criteria shall be used for determining international

required delivery dates (RDD) on the DOS shipments to and from the United States and foreign countries:

Country RDD

AFGHANISTAN 60 GERMANY 59 NORWAY 55

ALBANIA 66 GHANA 75 OMAN 62

ALGERIA 60 GREECE 60 PAKISTAN 61

ANGOLA 75 GRENADA 56 PALAU 60

ARGENTINA 62 GUATEMALA 58 PANAMA 58

ARMENIA 61 GUINEA 75 PAPUA NEW GUINEA 73

AUSTRALIA 75 GUINEA-BISSAU 75 PARAGUAY 70

AUSTRIA 59 GUYANA 61 PERU 61

AZERBAIJAN 60 HOLY SEE 56 PHILIPPINES 75

AZORES 60 HONDURAS 58 POLAND 59

PORT AU PRICE 45

BAHAMAS 45 HONG KONG 64 PORTUGAL 60

BAHRAIN 59 HUNGARY 56 QATAR 59

BANGLADESH 75 ICELAND 52 ROMANIA 66

BARBADOS 45 INDIA 74 RUSSIA 59

BELARUS 66 INDONESIA 73 RWANDA 75

SAMOA 73

BELGIUM 56 IRAN 60 SAUDI ARABIA 55

BELIZE 58 IRAQ 60 SCOTLAND 60

BENIN 75 IRELAND 57 SENEGAL 75

BERMUDA 45 ISRAEL 61 SERBIA 66

BOLIVIA 60 ITALY 56 SIERRA LEONE 75

BOSNIA -

HERZEGOVINA

54 JAMAICA 45 SINGAPORE 71

BOTSWANA 75 JAPAN 63 SLOVENIA 59

BRAZIL 75 JORDAN 61 SLOVAK REPUBLIC 60

BRUNEI 75 KAZAKHSTAN 75 SOMALIA 75

BULGARIA 66 KENYA 75 SOUTH AFRICA 75

BURKINA FASO 75 KOREA 67 SOUTH SUDAN 75

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 15

KOSOVO 57 SPAIN 59

BURUNDI 75 KUWAIT 59 SRI LANKA 74

CAMBODIA 73 KYRGYZSTAN 60 SUDAN 75

CAMEROON 75 LAO PEOPLE'S

DEMOCRATIC REP

73 SURINAME 61

CAPE VERDE 75 LATVIA 56 SWAZILAND 75

CENTRAL AFRICAN

REPUBLIC

75 LEBANON 61 SWEDEN 55

CHAD 75 LESOTHO 75 SWITZERLAND 60

CHILE 62 LIBERIA 75 SYRIAN ARAB

REPUBLIC

CHINA 75 LIBYA 60 TAIWAN 64

COLOMBIA 61 LITHUANIA 66 TAJIKISTAN 60

CONGO 75 LUXEMBOURG 56 TANZANIA 75

COSTA RICA 56 MACEDONIA 60 THAILAND 70

REPUBLIC OF

MADAGASCAR

COTE D'IVOIRE 75 TOGO 75

CROATIA 56 MALAWI 75 TRINIDAD AND

TOBAGO

CUBA 45 MALAYSIA 71 TUNISIA 62

CYPRUS 66 MALI 75 TURKEY 70

CZECH REPUBLIC 59 MALTA 46 TURKMENISTAN 75

DEMOCRATIC

REPUBLIC OF THE

CONGO

75 MARSHALL ISLANDS 60 UGANDA 75

DENMARK 55 MAURITANIA 75 UKRAINE 75

DJIBOUTI 75 MAURITIUS 75 UNITED ARAB

EMIRATES

DOMINICAN

REPUBLIC

45 MEXICO 48 UNITED KINGDOM 57

EQUADOR 63 MICRONESIA 56 URUGUAY 60

EAST TIMOR 75 MOLDOVA,

REPUBLIC OF

60 UZBEKISTAN 75

EGYPT 60 MONGOLIA 75 VENEZUELA 61

EL SALVADOR 58 MONTENEGRO 60 VIET NAM 73

EQUATORIAL

GUINEA

75 MOROCCO 59 WESTERN SAMOA 60

ERITREA 75 MOZAMBIQUE 75 YEMEN 75

ESTONIA 55 MYANMAR 67 ZAMBIA 75

ETHIOPIA 75 NAMIBIA 75 ZIMBABWE 75

FIJI 73 NEPAL 75

FINLAND 55 NETHERLANDS 56

FRANCE 56 NETHERLAND

ANTILLES

GABON 75 NEW ZEALAND 74

GAMBIA 75 NICARAGUA 56

GEORGIA 60 NIGER 75

NIGERIA 75

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 16

3-12.6. Application of International Rate Offers for Specific Cities within Countries.

TSPs submitting rate offers should file in accordance with Section 5-3.1.1. International Country Codes. To be considered

for the DOS shipments, TSPs must file desired destinations in countries split by destination. Rate offers filed for

destinations will be considered only for those destinations and “All Other Points” will apply to “All Other Points” in a

country and not to split destinations. For instance, if the TSP files only “South Africa – All Other Points,” the rate offers will

be for South Africa – All Other Points. The TSP must file rate offers for Cape Town, Durban, Johannesburg, and Pretoria

to be considered for those destinations. The following is a list of all countries that require rate offers to be broken down in

to cities:

Afghanistan Herat and Kabul

Australia Adelaide, Brisbane, Canberra, Darwin, Melbourne, Perth and Sydney

Brazil Brasilia, Recife, Rio De Janeiro and Sao Paulo

China Beijing, Chengdu, Guangzhou, Shanghai and Shenyang

Iraq Baghdad, Basrah, Erbil, Kirkuk and Mosul

Mexico Ciudad Juarez, Guadalajara, Hermosillo, Matamoros, Merida, Mexico City,

Monterrey, Nogales, Nuevo Laredo and Tijuana

Northern Mariana Islands Saipan

Russia Moscow, St. Petersburg and Vladivostock

South Africa Capetown, Durban, Johannesburg and Pretoria

United Kingdom London, Edinburgh and Northern Ireland

3-12.7. Released Valuation –International.

3-12.7.1. Transportation.

In lieu of the TSP liability at $6.00 as provided for in Sections 2-7.5.3, the TSP must offer replacement or repair value for

damaged or lost items or in case of total loss, at a base value of $8.50 times the net weight of the shipment in pounds.

There will be no additional cost to the DOS for this level of service during transit or SIT. The storage liability charge does

not apply for the basic released value.

3-12.8. Excess Released Value.

3-12.8.1. Transportation.

In the event the employee declares a value greater than the base valuation of $8.50 times the net weight of the shipment

in pounds, a Full Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of shipments released value of $8.50 times the weight. To seek a greater value the employee is to

contact the TSP and seek a quote and make full payment to the TSP. A copy of the added policy and certification that

payment was collected must be provided by the TSP to the DOS counselor prior to having the GBL issued. The

counselor will issue the GBL with the additional valuation.

3-12.8.2. Storage-in-Transit.

In the event that the employee declares a value greater than $8.50 times the net weight of the shipment in pounds, a

storage liability charge of $0.18 per $100 will apply on that portion of the valuation in excess of $8.50 per pound released.

3-12.9. International Volume.

The DOS is estimating that the volume of shipments under this RFO is 17,000 shipments.

3-12.10. Sub-Forwarding.

TSPs accepted under DOSDC shall not sub-forward for any other TSPs accepted under DOSDC. Neither shall they

tender for sub-forwarding to any other TSP doing business with the DOS. TSPs filing rate offers under DOSDC may

choose to work with other business partners so long as they are not doing business with DOS under DOSDC. In all

cases, the TSP to whom we issue the move and the work order will be responsible for all aspects of the move. The TSP

shall be the primary POC for DOS customers and for DOS counselors.

3-12.11. Instructions for Lift Vans to be used for shipment of Household Effects.

Containers/Lift Vans to be used for a surface shipment of household effects must be new, soundly constructed of ¾ inch

plywood, lined with a waterproof barrier, and reinforced with an inside framework with a base for easy access for forklift or

any other lifting equipment. Wooden containers must be heat treated or fumigated in compliance with ISPM 15 standard,

and/or the requirements of the destination country. Full consideration should be given to eliminating damage to the effects

from exposure to inclement weather, salt water, salt atmosphere, possible violent external forces incident to ocean and/or

inland transportation, and rough handling, to insure safe and undamaged arrival of the effects at the destination. Caulking

compound must be used when wooden container panels are assembled to insure watertight joints. The DOS will not

accept containers constructed of Oriented Strand Board (OSB). The dimensions of a standard container/lift van are 87 x

47 x 87 inches. Any special requests for unusual size lift vans shall be specifically stated in the written authorization.

Sealing Lift Vans at residence

In lieu of sealing requirements in HTOS Section 5.3.8 the following provision applies. Lift vans shall be nailed shut and

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 17

sealed at origin residence. Four (4) serial numbered tamper evident self voiding un-reseal-able seals are required for each

household goods lift van. These seals will secure both ends by overlapping two seals on each side to the ends of door

panels about 1/3 the distance from the top and bottom of the container and one each from the top and bottom panels to

the ends of doors of the lift van. Seal numbers shall be recorded on the inventory, either beside the container number or

annotated by individual container number on the last page of the inventory. The employee or his or her representative will

initial on the last page of the inventory attesting to the correct seal numbers listed on the inventory.

Lining and Banding of All Shipping Containers

Steel tension banding shall be applied prior to containerization but does not have to be applied at the residence.

A. Steel tension banding shall be applied prior to containerization but does not have to be applied at the origin

residence.

B. The interior of all containers or lift vans shall be lined with polyethylene with minimum thickness of .004 inch.

Lining must be applied in such a manner that it is free from holes or tears and laps occur only where the ceiling

liner meets the side and end liners. The floor of the container must be lined with similar waterproof material. Any

other type of waterproof material barrier must have prior approval of the DOS before use.

C. Steel tension banding shall be applied tight and secure to all wooden and plywood containers after loading

and sealing. On containers 1.36 cubic meters (48 cubic feet) or less, steel tension banding of a minimum size of

1.905 centimeters (3/8 inch) in width by .0889 centimeters thick (.035 inch) may be used. On containers over

forty-eight (48) cubic feet steel tension strapping of a minimum size of 3.149 centimeters (1 1/4 inch) in width by

.0889 centimeters thick (.035 inch) shall be used.

D. Containers 1.36 cubic meters (48 cubic feet) or less, shall be banded by a minimum of two steel bands

perpendicular to the base positioned about one-fourth (1/4) the distance from each end of the container.

Containers over 1.36 cubic meters (48 cubic feet) shall have two bands of steel tension strapping secured

perpendicular to the base, positioned so they pass through the openings in the base left for the entry of handling

equipment. Two additional tension bands shall be applied girth-wise, parallel to the base, around the four sides of

the container, one band positioned approximately one-fourth (1/4) the distance from the top. Wood cleats, tie

blocks, or braces are to be used under tension banding when necessary to insure stability or to bridge

unsupported spans.

3-12.12. Preparation of Unaccompanied Air Baggage (UAB) for Shipment.

A. All articles shall be packed into a shipping container of suitable capacity so all useable space is occupied,

which will insure a shipment of the least tare weight and smallest cubic measurement compatible with safe

transportation to destination without damage to container or contents.

B. All cartons, boxes, wrapping and cushioning materials, and shipping containers used by the contractor in the

performance of services under this contract shall be new, clean, dry, and free from any substance injurious to the

article to be packed and contain no wooden skids.

C. All shipping containers provided by the contractor(s) for the protection of baggage shall be tri-wall fiberboard

boxes 5, 10 or 15 cube (inside measurement) with a minimum 900-pound test burst strength. The box is made of

FOUR LINERS / THREE FLUTES as: liner1 / flute / liner 2 / flute / liner 3 / flute / liner 4. The thickness of the box

is ½ inch.

D. UAB containers come in 3 sizes 5, 10 and 15 cube cartons. The dimensions of the cartons are:

Internal

Cube L W H Inches

5 CUBE 30 18 16.5

10 CUBE 37 19 27

15 CUBE 37 24 30

The carton dimensions will vary no more than two inches per side (length/width/height) due to the overwrap

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 18

material and small manufacturing variance in the cardboard, in no case shall the internal dimensions exceed 15

cube feet except for written authorization for unusual circumstances.

E. Packed items of air freight may not exceed the following weights of 90.90 kilograms or 200 pounds per carton.

F. If there are articles that are too large to fit into the standard containers, the contractor must first notify the

transportation counselor to determine if those items are allowable.

G. The maximum weight of any packed container shall not exceed 90.72 Kilograms gross weight (200 pounds)

without prior approval of the authorizing Government Agency.

H. All packed baggage must be completely wrapped in a reinforced kraft-asphalt-kraft waterproof material prior to

banding.

I. Metal tension strapping of a minimum width of 1.905 centimeters (3/4 inch) must be used for banding trunks,

footlockers and wooden cases.

J. TSA requires a minimum of 4 heavy duty metal bands or break resistant plastic banding applied to all air

shipments. The shipment must be banded on all sides for each piece: two (2) lengthwise and two (2) around the

girth. After wrapping and banding, each piece of baggage must be stenciled according to the instructions

received from the authorizing Government Agency. The gross weight in metric with the English equivalents in

parenthesis of each and the serialized number (i.e. 1 of 1; 1 of 4; 2 of 4; 3 of 4; etc.) must also be stenciled on the

outside of each piece of baggage.

K. D containers are not to be used.

3-12.13. Billing through Department of State.

US Bank Freight Participation:

TSPs submitting a rate offer(s) in accordance with this RFO for DOS traffic are required to register with US Bank Freight

Payment as a DOS trading partner and must use the PAYMENT MANAGER version. US Bank Freight Payment’s fee for

this service is currently 1.405% of the invoice price, which is paid by the TSP. The 1.405% service fee is tied to the Wall

Street Journal Prime Rate.

TSPs NOT currently doing business with the DOS in US Bank Freight Payment MUST contact the Transportation Analysis

Section at TTM_Analysis@state.gov and the A/LM ARCHIVE at ALMAR[email protected] within one week of receipt

of this RFO. The Transportation Analysis Section will provide interested TSPs with the information necessary to get set

up with US Bank Freight Payment. The subject line of the email MUST be “US Bank Freight Payment Registration” and

include the tender number(s) you will be submitting your rate offer under.

Once all required information has been submitted to US Bank Freight Payment, the TSP with be provided with a contract

to sign and return to DOS (no more than two weeks after receipt of the contract). Once the contract is received, US Bank

Freight Payment will establish a “trading partner” relationship between the TSP and the DOS in US Bank Freight

Payment. The TSP will then receive an introductory package from US Bank Freight Payment and will be provided

additional information regarding the system and training.

Registration has already been completed for those TSPs currently doing business with the DOS in US Bank Freight

Payment. However, if a TSP has not yet been set up to use PAYMENT MANAGER or if a new or different SCAC will be

utilized, they must contact DOS and obtain access.

In order to most efficiently streamline the auditing process and help expedite the payment of TSP vouchers, the

supporting documents must be attached to each TSP invoice in US Bank Freight Payment (a function only available in

PAYMENT MANAGER). Invoice numbers must not contain a comma, colon, semi-colon, apostrophe, parenthesis, nor

any coded data.

NOTE: The DOS’s system will only accept one 1(one) Invoice per Work Order Number. Once an invoice has moved

to the “Approval Final”, “Payment Initiated” or “Payment Settled” status in US Bank Freight Payment, the TSP must

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 19

contact the issuing office to request a SUPPLEMENTAL Work Order (i.e. NEW Work Order Number) for any

additional charges due on the shipment.

The DOS does not use the E-bill function in US Bank Freight Payment for additional payments as our system sees them

as another “invoice.” E-bills can only be used for refunds to the DOS (when the DOS or the TSP discovers that there was

an overpayment).

TSPs must enter the ACTUAL PICK-UP DATE in the Notice Status field in US Bank Freight Payment.

3-12.14. Excess Weight Charges.

The DOS will issue a bill of lading and any other shipping document with all charges billed directly to the agency. The

government will pay the total charges and the employee will reimburse the Government for the cost of transportation and

other charges applicable to the excess weight. (Ref: 41 CFR 302-7-200)

Overweight shipments: If a shipment is overweight the TSP shall put the shipment on hold and notify the booking

counselor of the shipment being overweight. The TSP shall not quote a dollar amount for the overweight to the employee

or the counselor. The DOS office will pull the rate offer from TMSS and collect from the employee. If it was an OTO bid,

the overweight cost shall be quoted to the booking office. All collections shall be handled by the DOS and not the ITGBL

forwarder. Under NO circumstances is the TSP authorized to waive an overweight payment. The TSP shall report

weights accurately and not modified to fit the employee’s entitlement. Once payment has been received, the DOS will

notify the TSP that the shipment can be forwarded to destination. This hold time does not count against the transit time.

3-12.15. Shipment of Boats, Kayaks or Canoes.

The DOS will not authorize the shipment of boats, kayaks or canoes. These items are defined as an open craft of a size

that can accommodate an individual(s) to sit in it. The TSP shall refuse the shipment of boats, kayaks, or canoes.

Acceptance of boats, kayaks or canoes renders the TSP solely responsible for all related handling costs including

returning the boat, kayak, or canoe to the point of origin.

3-12.16. Packed By Owner.

TSPs must ensure that packing lists do not include any items listed as “packed by owner (PBO)” or “contents unknown.”

Such descriptions are an immediate flag for close attention by Customs and Transportation Security Agency Officials, who

could place shipments on hold pending search, which will severely delay delivery. If company encounters a PBO, they

must open the box, inspect the contents, assume liability, provide a detail description on the inventory and mark it packed

by carrier.

3-12.17. Non-Acceptance of Locked Gun Cabinets and Other Similar Items.

TSPs shall ensure that packing lists do not include any items listed as “locked gun safe” or any other locked container.

TSPs shall clearly annotate the inventory and must describe the make, model, and serial number(s) of any firearm(s).

3-12.18. Shipment Tracking.

All TSPs offering rate offers for international DOS shipments must have a secure Internet website where travelers can

track the status of their personal effects. Access must be password controlled and available only to traveler and/or its

agency.

3-12.19. Claims Report.

At the end of each rate offer cycle the TSP is required to submit a Claims report showing all claims paid during that rate

offer period on all DOS shipments. Please complete the Claims Report provided for in Section 13 (Do Not Alter

Format) and forward to email address [email protected]. Include “ITGBL Claims Report” in the subject line.

TSP will be notified by the DOS Tender Administrator via email communication and advised when Claims Report

is due to be submitted.

3-12.20. Staffing Requirement - Domestic and International.

All TSPs must use trained personnel qualified in their assigned duties in packing and/or handling of personal property.

TSP personnel must include at least one employee that is fluent in English at origin and/or destination services. TSP

personnel must also be fluent in language of foreign country. The TSP shall not employ a Tiered Helpdesk designed to

improve Enterprise Efficiency for service calls related to DOSDC.

3-12.21. Pickup and Delivery Hours.

Pick-up and deliveries will be performed on weekdays during normal business hours (8 am-6 pm local time). Weekend

and holiday services are not authorized. If a required delivery date falls on a holiday or weekend the service shall be

performed on the next business workday. Only the RTO can authorize services after 6pm or on weekends/holidays. The

Forwarder (s) shall provide a three hour window during which the owner of the goods can expect the TSP to arrive to

commence packing, delivery, or POV pickup or delivery. If, for any reason, this schedule cannot be met, the Contractor(s)

and owner shall mutually agree on a date and time to finish the packing and notify the appropriate Transportation Office of

the change and the reasons therefore. The TSP shall make a date available within two days of the originally scheduled

pack out. Packout dates will be set when the shipment is assigned. TSPs shall not arrange a date change with the

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 20

employee. Date changes must be initiated by the booking office. If an employee requests a date change, refer them to

their DOS counselor.

3-12.22. Multiple Tender Numbers.

A TSP shall not submit multiple tender numbers when submitting rate offers for the same type/mode of international or

domestic moves. Only one tender number shall be submitted for Domestic Code D shipments, one tender number for

Domestic Code C shipments and one tender number for International shipments. Submission of multiple tender numbers

could result in the DOS selecting only one or not selecting any at all.

3-12.23. Shipment Consolidations.

Before consolidating multiple UAB shipments or HHE and POV shipments check with the Embassy to determine if doing

so will cause customs delays. Consolidation is not an acceptable reason for missed RDDs and does not relieve the TSP

of Released Valuation as defined elsewhere in RFO and Special Instructions. Excess demurrage caused by consolidation

of HHE and POV shipments is not an acceptable accessorial expense.

3-12.24. Electronic Filing of Customs Clearance Documents.

When available and effective, TSPs must electronically file Customs Clearance documents. Waivers for Customs delays

will not be granted where TSPs have failed to make use of the most effective clearance vehicle possible.

3-12.25. Additional TSP Responsibilities.

The (ITGBL Freight Forwarder’s) TSP’s vehicle must be in good condition and with the name of the company permanently

(Non Magnetic) affixed/placed on the outside of the vehicle.

3-12.26. GSA Form 3080 Household Goods Carrier Evaluation Report:

TSPs will initiate the 3080 via the electronic 3080 module in GSA’s Transportation Management Services Solution

(TMSS) system. TSPs can access the 3080 module by going to TMSS and clicking on the link to TMSS/CHAMP

Shipments. TSPs can then click on the link to Electronic GSA 3080 along the right-hand side of the log on page and then

click on “Initiate.” When completing the 3080 information for shipments booked by the DC office, for the Agency Move

Coordinator (AMC) email enter [email protected] and enter 0190000105 for the requested Federal Agency ID Code

(FAIC). For shipments booked by the DOS offices other than the DC office, please enter 0190000105 for the FAIC and

contact the booking office for instructions on the correct AMC email to enter. It is imperative that this information be

entered correctly when submitting 3080s for delivered DOS shipments. Under no circumstances shall the TSP send

the customer a 3080 form soliciting the Traveler’s Social Security Number.

3-12.27. Forms Required for the Exportation of POV.

Exhibit 1 List of Forms

Exhibit 2 Power of attorney format

Exhibit 3 Supplemental Reporting form

Exhibit 4 Reporting locations

3-12.28. Forms Required for the Importation of Personal Effects including POVs.

WITH THE EXCEPTION OF THE II RC-159 THE FOLLOWING DOCUMENTS MUST BE PROVIDED TO THE TSP BY

THE TRAVELER PRIOR TO PICKUP OF THE HHG or POV FOR US IMPORTATION. Do not request the SSN in

association with any form. If an SSN is requested the passport number shall be used in its place.

Exhibit 5 CBP Form 3299 for Free Entry of Unaccompanied Articles (All) Dated 10-2009

Exhibit 6 DOT HS-7 Declaration for Motor Vehicles Importation (POV Only) Dated 5-2006

Exhibit 7 EPA 3520-1 Air Pollution Compliance (POV Only) Dated 9-2009

Exhibit 8 II RC-159 Treasury Department Supplemental Declaration (All) See 3-4.9.4

3-12.29. Mold Mitigation.

TSPs are expected to mitigate mold from occurring in all personal property shipments. Should mold occur, the TSP is

responsible for all costs associated with the clean-up and/or removal of the mold. In accordance with HTOS Section

9.1.3.2.1, the maximum TSP liability for a lost, destroyed or damaged POV is the current value of the vehicle based on the

National Automobile Dealers Association (in the month of landing converted to local currency) plus the cost of rental of a

comparable vehicle for the period of time during which the vehicle is unavailable for employee use. However, the liability

for the cost of rental shall not exceed the current value of the vehicle. The quality of repair, cleaning or replacement must

equal or exceed the standards applied in the CONUS. The maximum TSP liability to replace or repair lost, destroyed, or

damaged personal property, other than a POV, is $8.50 times the net weight of shipment in pounds in accordance to

Section 3-12.7.

3-12.30. TSP Company (SCAC) Affiliation.

All TSPs submitting a rate offer(s) for the DOS must be independent companies without any financial interests in

any other TSP submitting a rate offer(s) for the DOS under this RFO. Should it become known that multiple TSPs

are tied either financially or through shared staff, all TSPs involved will be considered ineligible until at least the

next open window filing period identified under this RFO or a future RFO and will be predicated on the Tender

Administrator’s approval.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 21

3-12.31. Additional Provisions.

Refer to Sections 9, 10, 11, 12 and 13 for additional information and requirements for DOSDC.

3-13. Department of State (DOS) – Domestic (DOSDD).

3-13.1. General.

TSPs submitting rate offers in accordance with Section 3-13, may file rate offers applicable between the points specified

in Section 5-2 and identified as Agency Specific Codes in RFO Section 5-1. It is expected that 95% of all domestic

shipments under DOSDD will be delivered to the DOS storage facility in Hagerstown, MD for NTS.

3-13.2. Released Valuation.

In lieu of the TSP liability at $6.00 as provided for in the Section 2-7.5.2 the TSP must offer replacement or repair value for

damaged or lost items or in case of total loss, shipments being released at a base value of $6.50 times the net weight of

the shipment in pounds.. There will be no additional cost to the DOS for this level of service during transit or SIT. The

storage liability charge does not apply for the basic released value.

3-13.3. Excess Released Value.

3-13.3.1. Transportation .

In the event the employee declares a value greater than the base valuation of $6.50 times the net weight of the shipment

in pounds, a Full Value Protection Service Shipment Charge of $0.85 per $100 will apply on that portion of the valuation

declared in excess of shipments released value of $6.50 times the weight.

3-13.3.2. Storage-in-Transit.

In the event that the employee declares a value greater than $6.50 times the net weight of the shipment in pounds, a

storage liability charge of $0.18 per $100 will apply on that portion of the valuation in excess of $6.50 per pound released.

3-13.4. Non-Application of Origin Service Charges (OSC) and Destination Service Charges (DSC) –

Domestic Shipments Only.

TSPs MAY NOT charge a OSC or a DSC (Items 135A and 135B of the GSA500A Tariff) when billing/invoicing for a

domestic shipment moved under DOSDD. All domestic rate offers submitted for DOSDD must be inclusive of all

accessorials identified in Paragraph 3-13.5, below, and may not be billed/invoiced as a separate charge(s).

3-13.5. Application of Rate Offers.

All domestic rate offers solicited for the DOSDD must incorporate the following accessorial services:

a. ATC Charges

b. All long carry charges at origin

c. All long carry charges at destination

d. All stair carries

e. Elevator charges also referred to as Inside Lift. An elevator or lift is defined as part of the permanent

structure of the building.

f. All charges associated with heavy or bulky items, to include piano/organ.

g. All charges for shuttle service.

h. All fees for reserving parking on streets or apartment buildings.

i. Crating up to $250 (any amount above this must be approved by the DOS). Regardless of the actual

cubic feet of the crate provided, compensation for internal crates will not exceed 3 inches beyond any

single dimension (length, width or height) of the item being crated. All crating shall be done at the origin

residence as identified on the Bill of Lading; all uncrating shall be done at destination residence as

identified on the Bill of Lading. (See Section 12 of this RFO for 14 FAM Exhibit 611.6 Limitations)

j. All uncrating

k. Only the standard charge ( HTOS Section 12.13) for an additional pickup is allowed for a mini-storage, all

other charges associated with the pickup from Mini Storage facilities must be included

l. Cost of special motorcycle container (Clip-Lok)

m. All Surcharges or Security fees associated with ocean portion of Alaska Moves

n. All POV Fuel Surcharge regardless whether transported via a separate household goods trailer or car

carrier

All inclusive final billing (excluding fuel) must not exceed the TMSS filed rate offer.

3-13.6. Services Not Authorized

The Government shall not be held liable for or pay any invoices for fines including, but not limited, to parking fines

incurred by the TSP or their agents.

GSA 2017-2018 Request for Offers

Centralized Household Goods Traffic Management Program (CHAMP)

GSA RFO, Issued 9/27/2017 Page 3 - 22

3-13.7. Domestic Accessorial Service Rules for Labor Charges.

Unless specifically approved in writing by the DOS at least 3 work days prior to the pickup date, charges for extra labor by

the CHAMP approved TSP or by a 3rd party service provider, cannot exceed the discounted pricing identified in Item 120

of the GSA500A. Waivers may be considered only under extraordinary circumstances.

3-13.8. Domestic Volume.

The DOS is estimating that the volume of shipments under this RFO is 2,300 shipments.

3-13.9. Domestic Affiliated Van Lines.

International Transfers may have a domestic component. Where there is a domestic component of an international move

forwarders shall have the ability to work with a single Van Line per cycle. The van line selected by TSP for the contract

cycle must have DOS non-alternating rate offers on file in TMSS. Associated van lines with rates that are not cost

effective may be grounds for non-use. The TSP and their affiliated Van Line for the current contract cycle shall have non-

alternating rates available in TMSS for all 48 contiguous states as origin and/or destinations in order to participate in the

domestic or international TOS. For example, if a TSP has filed rate offers to Spain they shall have rate offers on file to

and from Spain for all locations in the 48 contiguous states as origins and destinations. The majority of the domestic van

line shipments affiliated with international moves originating outside of the DC area will go to our DOS Hagerstown

storage facility.

3-13.10. Sub-Forwarding.

TSPs accepted under DOSDD shall not sub-forward for any other TSPs accepted under DOSDD. Neither shall they

tender for sub-forwarding to any other TSP doing business with the DOS. TSPs filing rate offers under DOSDD may

choose to work with other business partners so long as they are not doing business with the DOS under this DOSDD. In

all cases, the TSP to whom DOS issues the move and the work order will be responsible for all aspects of the move. The

TSP shall be the primary POC for DOS customers and for DOS counselors.

3-13-11. Storage In Transit (SIT).

TSPs are required by the DOS to bill all SIT charges based on the destination listed on the Bill of Lading, not the actual

SIT location. Any shipment placed in SIT outside the 50-mile radius shall be considered SIT at TSP’s convenience unless

the issuing office authorized in writing SIT over 50-miles from the destination listed on the Bill of Lading.

3-13.12. Billing through Department of State.